RFP 2024-1600-0345 1624-084 Amendment 2.pdf

STATE OF ALASKA

Department of Health Division of Finance and Management Services

Sitka Janitorial Services

RFP 2024-1600-0345/1624-084

Amendment No. Two August 6, 2024

This amendment is being issued to note revisions in the RFP and to revise the deadline for receipt of proposals.

Important Note to Offerors: You must sign and return this page of the amendment document with your proposal.

Failure to do so may result in the rejection of your proposal. Only the RFP terms and conditions referenced in this amendment are being changed. All other terms and conditions of the RFP remain the same.

Anneliese Zlitni, Procurement Officer

COMPANY SUBMITTING PROPOSAL

Email: anneliese.zlitni@alaska.gov

AUTHORIZED SIGNATURE

DATE

Changes to the RFP:

Change 1: The following section is revised:

SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS

Proposals must be received no later than 2:30 p.m. prevailing Alaska Time on September 9, 2024. Late proposals or amendments will be disqualified and not opened or accepted for evaluation.

Change 2: The following section is revised:

SEC. 1.11 RFP SCHEDULE

The RFP schedule set out herein represents the State’s best estimate of the schedule that will be followed. If a component of this schedule, such as the deadline for receipt of proposals, is delayed, the rest of the schedule may be shifted accordingly. All times are Alaska time.

ACTIVITY TIME DATE

Issue Date / RFP Released July 24, 2024 Deadline to Submit Questions 12:00 p.m. August 29, 2024 Deadline for Receipt of Proposals / Proposal Due Date 2:30 p.m. September 9, 2024 Proposal Evaluations Complete September 16, 2024 Notice of Intent to Award September 23, 2024 Contract Issued October 4, 2024

This RFP does not, by itself, obligate the State. The State's obligation will commence when the contract is approved by the Commissioner of the Department of Health, or the Commissioner's designee. Upon written notice to the contractor, the State may set a different starting date for the contract. The State will not be responsible for any work done by the contractor, even work done in good faith, if it occurs prior to the contract start date set by the State.

Change 3: The following section is revised:

SEC 1.12 SITE VISITS

In place of RFP SEC. 1.12 – Site Visits, “In order to obtain a better understanding of site conditions, scope, and work required, offerors are required to make a site visit. Dates available for site visits are the week of July 29, 2024 between the hours of 8:30-4:30 and the week of August 5, 2024, between the hours of 8:30-4:30. Offerors unable to attend one of these sessions must call (907) 747-3255 to arrange an appointment. Hours of operation for the clinic are 8:00am – 4:30pm,” substitute the following:

“In order to obtain a better understanding of site conditions, scope, and work required, offerors are required to make a site visit. Dates available for site visits are the weeks of August 5, 2024; August 12, 2024; and August 19, 2024 between the hours of 8:30 a.m. - 4:30 p.m. Offerors may also phone to make a specific appointment time.

Offerors unable to attend one of these sessions must call to arrange an appointment. In either case, offerors must call (907) 747-3255. Hours of operation for the clinic are 8:00 a.m. – 4:30 p.m.”

Change 4: The following section is revised:

SEC. 3.01 SCOPE OF WORK - I. COMMUNICATION AND AUTHORIZED PERSONNEL

In place of RFP Section 3.01, Scope of Work, I – Communication and Personnel reading, “The contractor will be responsible for all on-site employees. At least one (1) person who can speak, read, and write English fluently must always be present when work is performed. Persons who are not employed by contractor specifically for the work set out in this RFP are not permitted on the premises during the hours when contractor would be performing the duties of resultant contract. Minors are prohibited from performing work on this contract and are not permitted on the premises when work is being performed.

The awarded offeror must forward to the procurement officer a list of employees within seven (7) days after the Notice of Intent to Award has been issued. Any changes to the employee list may only be made with the prior written approval of the project director. Contractor employees performing the work outlined in this RFP must be empowered to act for the contractor,” substitute the following:

“The contractor will be responsible for all on-site employees. At least one (1) person who can speak, read, and write English fluently must always be present when work is performed. Persons who are not employed by contractor specifically for the work set out in this RFP are not permitted on the premises during the hours when contractor would be performing the duties of resultant contract. Minors are prohibited from performing work on this contract and are not permitted on the premises when work is being performed.

Any changes to the employee list may only be made with the prior written approval of the project director.”

End of Amendment