RFP 2023002 Plugging and Abandonment Services for Oil and Gas Wells.pdf

Rev.7/18/22

Request for Proposals (RFP)

For

Plugging and Abandonment Services for Oil and Gas Wells

RFP 2023002

Procurement Officer:

Wanda Norton

Purchasing Analyst, Department of Environmental Protection

Bureau of General Services - Procurement Section 3800 Commonwealth Blvd., MS #93

Tallahassee, FL 32399-3000Email: Wanda.Norton@FloridaDEP.gov

RFP 2023002

Plugging and Abandonment Services for Oil and Gas Wells

Rev.7/18/22

Table of Contents 1 Introduction

1.1 Solicitation Objective

1.2 Background and Program Information

1.3 Anticipated Contract Term & Renewals

1.4 Definitions

1.5 Draft Contract

1.6 Procurement Officer

1.7 Special Accommodations

1.8 Timeline of Events

1.9 List of Attachments and Forms

2 RFP Process

2.1 Vendor Responsibilities

2.2 Who May Respond

2.3 Overview of the RFP

2.4 Conformance to Requirements

2.5 Limitation on Vendor Contact with Agency During Solicitation Period

2.6 Addenda/Amendments to the RFP

2.7 Contract Formation

2.8 Disclosure of Response Contents

2.9 Withdrawal of Responses

2.10 Administrative Cure Process

2.11 Clarification Process

2.12 Information from Other Sources

2.13 Firm Response

2.14 Right to Reject

2.15 Cancellation, Non-Award, and Withdrawal

2.16 Misrepresentations

2.17 Licensure & Registration

2.18 Replacement and Alternate Responses

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2.19 Exclusivity

2.20 Diversity

2.21 Bid Protests

3 Response Instructions

3.1 MyFloridaMarketPlace (MFMP) Vendor Registration

3.2 Pre-Response Conferences and/or Site Visits

3.3 Submission of Responses

3.4 Response Content Requirements

3.5 Economy of Presentation

3.6 Confidential Response Materials and Redacted Submissions

4 Scope of Work

4.1 Scope of Work

4.2 Work Assignment Process

4.3 Definitions

4.4 Contractor Responsibilities

4.5 Department’s Responsibilities

4.6 Enforcement

4.7 Annual Inflation Adjustment

5 Evaluation Criteria

5.1 Evaluation of Volume I, Past Performance

5.2 Evaluation of Volume II, Technical Response

5.3 Available Points

5.4 Compilation of Evaluation Scores

6 Award

6.1 Basis of Award

6.2 Award Preferences for Equal Scores (Ties)

6.3 Recommendation of Award

6.4 Posting of Decision

6.5 Execution of Contract

6.6 Failure to Perform the Contract

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1 Introduction The Florida Department of Environmental Protection (the Department) hereby issues this Request for Proposals (RFP) to contract for Plugging and Abandonment Services for Oil and Gas Wells. The Solicitation will be administered through the Vendor Information Portal (VIP). Respondents interested in submitting a Response must comply with all of the terms and conditions described in this RFP.

1.1 Solicitation Objective

The Department intends to enter into a contract using the Attachment 1, Draft Contract, for, hereby incorporated by reference. The Department intends to make a multiple award, however the Department reserves the right to award to one Respondent or multiple Respondents by region, or to make no award, as determined to be in the best interest of the State.

For purposes of this solicitation, The Department’s Division of Water Resource Management (DWRM) has divided the project area into two (2) regions, Florida Panhandle and Florida Peninsula. Respondents’ proposals may address one or both regions. The Department intends to award up to two (2) contracts per region.

1.2 Background and Program Information

The Florida Department of Environmental Protection (the Department) administers the Oil &Gas (O&G) Program pursuant to Chapter 377, Florida Statutes (F.S.) and Chapters 62C-25 through 62C-30, Florida Administrative Code (F.A.C.). The Department has determined that it is necessary to plug certain unproductive O&G wells throughout the state, for the purpose of protecting groundwater, mineral resources, and public health. Generally, these wells are in three categories including:

• Previously productive, no longer certified shut in wells located in the Blackjack Creek Field that were property of a previous owner and determined to be beyond their useful life and no longer suitable assets for future O&G production;

• Wells drilled since the discovery of oil in Florida in 1943 and through 1974, and that were previously considered for plugging (or replugging) but have not yet been plugged; and

• Wells drilled between approximately 1920 and 1943 (all unsuccessful) and which have some potential to provide channels between low quality water and freshwater aquifers.

1.3 Anticipated Contract Term & Renewals

The initial term of the Contract will be three (3) year(s) with up to three (3) renewal years. At the discretion of the Department, the Contract may be renewed subject to the terms and conditions specified in the Contract.

1.4 Definitions

The “General Contract Conditions” Form PUR 1000 (PUR 1000) and “General Instructions to Respondents” Form PUR 1001 (PUR 1001), found in Rule 60A-1.002, F.A.C., are hereby incorporated by reference and can be accessed at:

https://www.dms.myflorida.com/business_operations/state_purchasing/documents_forms_references _resources/state_purchasing_pur_forms. The following definitions apply to this RFP:

Business Days - Monday through Friday, inclusive, except for State government holidays.

https://www.dms.myflorida.com/business_operations/state_purchasing/documents_forms_references_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/documents_forms_references_resources/state_purchasing_pur_forms

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Confidential Information - Any documents, data, or records that are confidential and not subject to disclosure pursuant to Chapter 119, F.S., the Florida Constitution, or any other authority.

Contract - The agreement that results from this competitive procurement, if any, between the Department and the Contractor.

Contractor(s) - The Respondent(s) that will be awarded a Contract pursuant to this Solicitation.

Respondent – an entity that submits a Response to this RFP.

State - The State of Florida.

1.5 Draft Contract

Awarded Respondent(s) must provide the contractual services sought by this RFP in accordance with the terms, conditions, and Scope of Work detailed in the Draft Contract. All Respondents should carefully review the Draft Contract prior to submission of a Response. Any questions related to the Draft Contract should be submitted as a formal question in accordance with the instructions contained in this RFP.

1.6 Procurement Officer

The Procurement Officer is the Department’s sole point of contact for information regarding this RFP from the date of release until an Agency Decision is posted on the VIP. Violation of this provision may be grounds for rejecting a Response.

Refer ALL inquiries in writing to the Procurement Officer by email. Responses to timely questions posed to the Procurement Officer will be posted on the VIP, at https://vendor.myfloridamarketplace.com/ in accordance with Section 2.3.1.2 below.

The Department will not talk to any Respondents or their agents regarding a pending solicitation.

Questions will NOT be answered via telephone.

1.7 Special Accommodations

Any person requiring a special accommodation due to a disability should contact the Department’s Procurement Officer. Requests for accommodation for meetings must be made at least five (5) Business Days prior to the meeting.

1.8 Timeline of Events

The following schedule will be strictly adhered to in all actions relative to this Solicitation. The Department reserves the right to modify this schedule and will notify participants in the Solicitation by posting an addendum to this Solicitation on VIP. It is the responsibility of the Respondent to check VIP on a regular basis for such updates.

Event Date Time* Location/Method

RFP Advertised 10/4/22 N/A Vendor Information Portal

Questions Due 10/11/22 5:00 PM Email to Procurement Officer

Answers Posted (Anticipated)

On or about:

10/18/22 Vendor Information Portal https://vendor.myfloridamarketplace.com/

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Responses Due 10/27/22 3:00 PM

Department of Environmental Protection DEP Procurement Section, Room 215 3800 Commonwealth Blvd, MS93 Tallahassee, Florida 32399-3000

Public Opening 10/28/2022 10:00 AM

Teleconference by calling 888.585.9008

Conference Room Number 617.871.258 The number will be active 5 minutes before the meeting.

References Contacted Between: Telephone and/or Email 11/7/22 11/14/22

Award Date (Anticipated) On or about:

11/28/22 Vendor Information Portal

*All times are Eastern Time Zone.

1.9 List of Attachments and Forms

The Attachments, Exhibits, and Forms below are incorporated by reference. Copies of these documents are available in the VIP advertisement that accompanies the RFP posting. If a Form requires electronic completion or filling in, such as a Microsoft Excel spreadsheet, an electronic copy can be obtained by contacting the Procurement Officer.

Attachment Title 1 Draft Contract (attached separately) 2 Past Performance Evaluation Form 3 Sample Task Assignment (Scenarios) 4 Sample Task Assignment (Scenarios) Worksheet (attached separately)

Form Title A Business Response Form B Foreign State Preference Opinion Form C Client Reference Form D Price Sheet (attached separately) E Award Preference Form

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2 RFP Process

2.1 Vendor Responsibilities

Vendors should carefully read the entire RFP, all attachments, and any addenda before submitting a Response. Vendors interested in submitting a Response must comply with all instructions, terms, and conditions of this RFP to be considered for Award.

Vendors are responsible for understanding all terms and conditions of this RFP, its attachments, addenda, and proposed resulting Contract. If a Vendor does not understand these requirements, Vendor should submit formal questions to the Department in accordance with Section 2.3.1.2.

2.2 Who May Respond

Vendors who possess the financial capability, experience, and personnel resources described in this RFP are invited to submit Responses. Vendors on the Convicted, Suspended, Discriminatory Vendor List(s), the Antitrust Violator Vendor List(s), and/or the Scrutinized List(s) of Prohibited Companies may not submit a Response.

2.3 Overview of the RFP

The RFP is a method of competitively soliciting a commodity or contractual service under Chapter 287, F.S. The RFP process involves three phases: Solicitation, Minimum Mandatory Requirement Review and Evaluation.

2.3.1 Solicitation Phase

2.3.1.1 Pre-Response Conference and Site Visit (If Applicable) The Department may hold an optional or mandatory pre-response conference or site visit as part of the process as indicated in Section 3.2.

Anyone attending a pre-response conference or site visit is required to register their attendance in a means provided by the Department at the time and location of the meeting. Respondents who fail to attend or who are not represented at a mandatory conference or site visit will be determined Non- Responsive.

Note: Any answers to questions given at any conferences or site visits are not binding and do not alter the RFP. Only questions submitted in accordance with the instructions below and answered on the VIP are considered binding.

2.3.1.2 Question and Answer Period

Respondents may submit questions regarding the terms, conditions, and requirements of the RFP to the Procurement Officer via email by the deadline listed in the Timeline, Section 1.8 of the RFP.

Questions will not constitute a formal protest of the specifications or of the Solicitation. Answers to questions will be posted on the VIP.

All emails shall have the Solicitation number in the subject line. The Department recommends that questions be submitted in the following format:

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RFP Section RFP Page # Question

2.3.1.3 Submission of Responses

Once the Department posts the answers to the questions, Respondents may begin submitting Responses as indicated in Section 3.4; however, Respondents are encouraged to submit their Responses no earlier than five (5) days prior to the submission deadline. Responses must be submitted by the deadline listed in the Timeline above.

2.3.1.4 Public Opening

The Department will open the Responses in a public meeting at the date, time, and location noted in the Timeline, Section 1.8. The Procurement Officer will review the entire Response to ensure that all required volumes were timely submitted, however prices will not be read aloud at the public opening.

2.3.2 Minimum Mandatory Requirement Review Phase

2.3.2.1 Administrative Review

All responses will be reviewed by the Procurement Officer to ensure that Responses contain all mandatory Forms and are complete. Complete Responses will be sent to the Evaluation Team for their qualitative review.

2.3.2.2 Responsibility Review

The Department will review the Responsibility section of the Respondent’s Business Response Form, Form A, for affirmative responses and attached documentation, if any. Answers in the affirmative are not, in themselves, grounds for declaring a vendor as Non-Responsible; the Department may seek additional clarification and decide whether the circumstances of the case warrant declaring a Respondent Non-Responsible. Respondents deemed Non-Responsible are not eligible for Contract Award.

2.3.3 Evaluation Phase

2.3.3.1 Technical Response Evaluation

The Department will evaluate Responses from responsive and responsible Respondents that meet the Minimum Mandatory requirements listed in Form A, Business Response Form, and provide the documentation required in this Solicitation. All Respondents and Responses that meet the minimum mandatory requirements reviewed by the Procurement Officer will be evaluated according to the Evaluation Criteria in Section 5. Each evaluation team member will work independently using the Evaluation Criteria contained in Section 5, to review and score Respondents’ Technical Response. Upon completion of the Technical Response evaluation, the evaluators will submit their scores to the Procurement Officer for tabulation.

A Respondent’s Response is the only material which will be considered by the evaluators. No oral or written representations, prior conversations, meetings, projects, or outside information, other than what is specifically requested to be in a Response, will be considered by the evaluators.

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2.3.3.2 Past Performance

The Respondent’s references will be contacted by the Department by telephone during normal working hours (8:00 AM - 5:00 PM) as indicated in the Timeline. The Department will make up to two (2) attempts to call before making one attempt to contact the references by email. If the contact person cannot be reached following the three (3) attempts, or if the Respondent fails to provide a reference, the Respondent will receive a score of zero (0) for that reference.

2.3.3.3 Rate Schedule Evaluation

The Procurement Officer will review the Rate Schedule and apply the scoring criteria as contained in the Evaluation Criteria in Section 5.

2.3.3.4 Compilation of Scores

After the evaluation phase, the Procurement Officer will compile the final evaluation scores and use them to develop the recommendation of award.

2.4 Conformance to Requirements

In order to be considered for Award, Responses submitted to the Department must conform in all material aspects to the requirements included in this RFP. Responses failing to conform in all material aspects to the requirements included in this RFP are Non-Responsive and are not eligible for Award, at the sole discretion of the Department.

2.5 Limitation on Vendor Contact with Agency During Solicitation Period Respondents to this Solicitation or persons acting on their behalf may not contact, between the release of the Solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this Solicitation, except in writing to the Procurement Officer or as provided in the Solicitation documents. Violation of this provision may be grounds for rejecting a Response.

2.6 Addenda/Amendments to the RFP

The Department reserves the right to modify this RFP by issuing addenda and/or amendments. All changes to the RFP will be made through addenda or amendments posted on the VIP. It is the responsibility of the Respondent to check for any changes on the VIP. Issuance of written addenda and/or amendments is the only method by which a solicitation may be modified.

2.7 Contract Formation

The Department will issue a notice of award, if any, to successful Respondent(s). No contract shall be formed between the Department and the awarded Respondent until both parties sign the Contract. The Department will not be liable for any costs incurred by a Respondent in preparing or producing its Response or for any work performed before the Contract is effective.

The Contract will consist of the Draft Contract as attached, which will incorporate the Scope of Work/Technical Specifications included below in Section 4, relevant portions of the Response submitted by the awarded Respondent (if any), and the Price Sheet submitted by the awarded Respondent. If

Rev.7/18/22 there is any discrepancy between the Scope of Work/Technical Specifications and the incorporated relevant portions of the Response, the terms most favorable to the Department shall prevail.

The Department objects to and shall not consider any additional terms or conditions submitted by a Respondent, including any appearing in documents attached as part of a Response, except those identified in the Contract. The Respondent shall bring any perceived inconsistencies among any of the provisions of the RFP and its attachments to the attention of the Department prior to the submission of its Response. At any time during the Solicitation, the Department may specifically identify and incorporate by reference any additional documents which are to be incorporated into the Contract. The Contract that results from this Solicitation will be posted on the Florida Accountability Contract Tracking System (FACTS) website in accordance with Section 215.985, F.S., “Transparency Florida Act.”

2.8 Disclosure of Response Contents

All documentation produced as part of the RFP will become the exclusive property of the Department and will not be returned to the Respondent unless it is withdrawn prior to the Response opening in accordance with Section 2.9. Once the Procurement Officer opens the Response, the Response may be disclosed pursuant to a public records request, subject to any confidentiality claims and the timeframes identified in Section 119.071(1)(b), F.S.

2.9 Withdrawal of Responses

The Respondent may withdraw or modify a Response at any time prior to the due date by submitting a request to the Procurement Officer.

2.10 Administrative Cure Process

In the interest of maximizing competition, the Response qualification and cure process seeks to minimize, if not eliminate, Respondent disqualifications resulting from nonmaterial, curable deficiencies in the Response that are identified in the Minimum Mandatory Review Phase. Therefore, the Department may, in its sole discretion, notify Respondents whose qualifying information or documentation does not meet the requirements of the RFP and allow for the correction of errors and omissions prior to making a final determination of responsiveness. Timely cures made pursuant to this section will be accepted by the Department.

2.11 Clarification Process

The Department may request clarification from the Respondent for the purpose of resolving ambiguities or questioning information presented in the Response. Clarifications may be requested throughout the Solicitation process. The Respondents’ answers to requested clarifications must be in writing and must address only the information requested. Respondent’s answers to requested clarifications must be submitted to the Department within the time specified by the Department in the requested clarification.

2.12 Information from Other Sources

The Department reserves the right to seek information from outside sources regarding the Respondents, the Respondents’ offerings, capabilities, references, and the Respondents’ performance, if the Department determines that such information is pertinent to the RFP. The Department may consider such information throughout the Solicitation process including, but not limited to, determining whether the award is ultimately in the best interest of the State. This may include, but is not limited to, the

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Department engaging consultants, subject matter experts, and others to ensure that the Department has a complete understanding of the information provided pursuant to the Solicitation.

2.13 Firm Response

The Department may make an award within one hundred and eighty (180) days after the date of the opening, during which period, responses shall remain firm and shall not be withdrawn. If award is not made within one hundred and eighty (180) days, the Response shall remain firm until either the Department awards the Contract, or the Department receives from the Respondent written notice that the Response is withdrawn. Any response that expresses a shorter duration may, in the Department's sole discretion, be accepted or rejected.

2.14 Right to Reject

The Department may reject any Response not submitted in the manner specified by the Solicitation documents. Respondents whose past performance, current status, or Response does not reflect the capability, integrity, or reliability to fully, and in good faith, perform the requirements of Contract may be rejected as Non-Responsible and are not eligible for Award.

2.15 Cancellation, Non-Award, and Withdrawal

When the Department determines that is it in the best interest of the State, it reserves the right to:

1. Cancel this Solicitation.

2. Make no Award and reject all responses.

3. Withdraw the Solicitation at any time, including after an award is made.

4. Withdraw or amend its Notice of Award at any time prior to execution of a contract, including, but not limited to situations in which the Contractor(s) fails to execute the contract.

5. Re-procure services.

2.16 Misrepresentations

All information submitted, and all representations made, by the Respondent in a response may be relied upon by the Department in determining Responsibility of a Respondent for Award. Any misstatement or omission, whether intentional or not, may be treated by the Department as a fraudulent concealment of the true facts relating to the Response. Such misrepresentation will be a basis for the Department to disqualify the Respondent as Non-Responsible, and bar the Respondent from participation in any re-solicitation pertaining to this subject matter (regardless of whether the re-solicitation resulted from Respondent’s misrepresentation) and may be punishable under law, including, but not limited to, Chapter 817, F.S.

2.17 Licensure & Registration

Prior to the execution of a Contract, the selected Respondent must be properly licensed to do business within the State, and all entities must be appropriately registered with the Florida Department of State, if required by federal or state law.

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2.18 Replacement and Alternate Responses

The Department will only consider one (1) Response per Respondent, unless otherwise indicated in Section 3. Respondents may submit revised Responses at any time prior to the Response Due Date as specified in the Timeline of Events. Revised Responses must include a statement, signed and dated by an Authorized Signatory, withdrawing all prior Responses from the Respondent. Alternate commodities and/or contractual services may be proposed only if permitted in accordance with the instructions contained in this Solicitation. The Department is under no obligation to consider alternate commodities and/or contractual services to those requested in this Solicitation if not specifically requested as part of a Response and may reject a Response making such offers as Non-Responsive.

2.19 Exclusivity

This Solicitation will not result in an exclusive license to provide the commodities and/or contractual services described in this Solicitation or the resulting Contract. The Department may, in compliance with applicable laws, contract with other vendors to provide the same or similar commodities and/or contractual services if the Department determines that doing so will serve the State’s best interests.

2.20 Diversity

The State is dedicated to fostering the continued development and economic growth of minority-owned, veteran-owned, and woman-owned businesses. Participation of a diverse group of Respondents doing business with the Department is central to the State’s effort.

The Office of Supplier Diversity (OSD) has been established within the Florida Department of Management Services (DMS) to certify qualifying minority-owned, veteran-owned, and woman-owned business enterprises (CBEs). CBEs are encouraged to participate in the State’s procurement process as both prime Respondents and subcontractors. Non-CBE Respondents are encouraged to partner with CBEs for Contract performance.

2.21 Bid Protests

Failure to file a protest within the time prescribed in Section 120.57(3), F. S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

Documents received after normal working hours (Monday-Friday, 8:00 a.m. - 5:00 p.m., Eastern Time) will be filed the following business day.

All filings must be made with the Agency Clerk ONLY and are only considered "filed" when stamped, physically or digitally, by the Agency Clerk. It is the responsibility of the filing party to meet all filing deadlines.

The Agency Clerk's address is:

Agency Clerk, Office of General Counsel Department of Environmental Protection 3900 Commonwealth Boulevard, Douglas Building, MS 35 Tallahassee, Florida 32399-3000 Email: Agency_Clerk@FloridaDEP.gov mailto:Agency_Clerk@FloridaDEP.gov

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3 Response Instructions This section contains the General Instructions and Special Instructions to Respondents. The “General Instructions to Respondents” Form PUR 1001 is incorporated by reference and can be accessed at http://dms.myflorida.com/business_operations/state_purchasing/documents_forms_references_resour ces/purchasing_forms.

The terms of the PUR1001 are controlling for this RFP, except for the following sections, which are inapplicable:

Section 3. Electronic Submission of Responses Responses shall be submitted in accordance with Section 3.4 of this Solicitation.

Section 5. Questions Questions shall be submitted in accordance with Section 2.3.1.2 of this Solicitation.

Section 14. Firm Response.

This paragraph is superseded by Section 2.13 of this Solicitation.

Section 15. Clarifications/Revisions.

This paragraph is superseded by Section 2.11 of this Solicitation.

Section 16. Minor Irregularities/Right to Reject.

This paragraph is superseded by Sections 2.10 and 6.1 of this Solicitation.

Section 17. Contract Formation.

This paragraph is superseded by Section 2.7 of this Solicitation.

Section 20. Protests.

This paragraph is superseded by Section 2.21 of this Solicitation.

3.1 MyFloridaMarketPlace (MFMP) Vendor Registration

Prior to execution of the Contract by the Department, the Contractor must be registered with MFMP.

Information about the registration process is available on, and registration may be completed at https://vendor.myfloridamarketplace.com/.

Prospective vendors who do not have internet access may request assistance from MFMP Customer Service within DMS.

The following United Nations Standard Products and Services Code(s) (UNSPSC) are provided to assist potential Respondents in their registration efforts:

Code Title 71141100 Well plugging and abandonment services 71141101 Well abandonment services 71141102 Well plugging services 71141103 Well abandonment platform removal services 71141104 Well plugging and abandonment tubular cutting services http://dms.myflorida.com/business_operations/state_purchasing/documents_forms_references_resources/purchasing_forms http://dms.myflorida.com/business_operations/state_purchasing/documents_forms_references_resources/purchasing_forms https://vendor.myfloridamarketplace.com/

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3.2 Pre-Response Conferences and/or Site Visits

The Department will not hold a Pre-Response Conference or a Site Visit.

3.3 Submission of Responses

Respondents shall deliver Responses to the Department’s office designated in the Timeline of Events before the date and time specified. Any Response that is received after the exact time specified in the Timeline of Events is late. Late Responses, as well as Responses submitted through email or by facsimile, are Non-Responsive and will not be evaluated. All Response materials must be packaged so that each box shipped to the Department does not exceed 25 pounds.

Response packages must be marked to show the Respondent's name and address, the Solicitation number, and the date and time Responses are due. If multiple packages are shipped, package sequences (i.e., 1 of 3, 2 of 4, etc.) must also be indicated on the outside of the package.

3.4 Response Content Requirements

Respondent’s Responses must be submitted in hard and electronic copies divided into volumes containing the information specified below:

Volume Name Copies Volume I Business Response One (1) Original Volume II Technical Response One (1) Original Volume III Rate Schedule One (1) Original CD/DVD/USB Electronic Copy of Response One (1) copy of each Volume CD/DVD/USB Redacted Electronic Copy of Response (if applicable) One (1) Redacted copy of each Volume

3.4.1 Volume I, Business Response

Respondents must prepare a Business Response volume in the order outlined below.

Volume I Business Response Page Limit Tab A Executive Summary Two (2) Tab B Required Forms None Tab C Minimum Mandatory Requirements None

3.4.1.1 Tab A: Executive Summary

Respondents must prepare and include an Executive Summary that summarizes the key points from the Respondent’s Business and Technical volumes. The Executive Summary must begin with the company/division’s street address; size of business, CBEs status, and a summary of the key points from the Respondent’s Response. If the Respondent is a current or former Contractor to the Department, the Respondent shall notify the Department of the contract number and the Department’s contract manager in its Executive Summary.

3.4.1.2 Tab B: Required Forms

Respondents must complete and submit Form A, Business Response Form and, if Respondent’s principal place of business is outside of the State of Florida, Form B, Foreign State Preference Opinion Form.

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Respondents must complete Form C, Client Reference Form, for three (3) Clients to whom Respondent has provided commodities and/or contractual services of similar scope and size as those identified in the RFP. The three (3) completed Client Reference Forms shall be attached in this Tab. Respondents shall not list the Department as a reference. Current or former Contracts with the Department indicated in the Executive Summary will not count as one of the three references.

Respondent gives the Department permission to contact client references and obtain their opinion of the Respondent’s past performance using the questions listed on Attachment 2. The Respondent acknowledges that the Department will record the client’s opinion on Attachment 2, and that the completed form will become a public record.

3.4.1.3 Tab C: Minimum Mandatory Requirements

To be eligible for award, Respondent must provide all the information below. This Tab will be reviewed by a Subject Matter Expert (not the Procurement Officer) for compliance.

1. Respondent provided a copy of Insurance Letter of Experience Modification Rate.

2. Respondent provided a copy of the contractors lost time accident report for the past five (5) years.

3. Respondent provided a copy of Standardized Job Safety Analysis for use in communications to crew for Plugging and Abandonment (P&A) activities covering well site preparation, free point/backoff wireline operations, stretching and cutting operations, removing tubular operations, fishing tool operations, and placing cement plugs.

4. Respondent provided a copy of certifications of Hydrogen Sulfide (H2S) safety training and First Aid and Cardiopulmonary Resuscitation training.

5. Respondent provided a current Minerals Management Service (MMS) or Petroleum Industry Training Service (PITS) approved blowout prevention training certificate.

3.4.2 Volume II, Technical Response

The Respondent must prepare and submit a Technical Response volume detailing their qualifications, capabilities, and a description of the commodities and/or contractual services that they will provide to the Department. The Technical Response must contain complete responses to all items. If a portion of any section is omitted, the Response may be deemed Non-Responsive at the sole discretion of the Department.

Volume II Technical Response Tab A Introduction Tab B Background and Organizational Structure Tab C Qualifications and Experience Tab D Proposed Project Approach to Sample Task Assignment (Scenarios)

3.4.2.1 Tab A: Introduction

Respondents must provide a general description of how the Respondent will accomplish the overall goal of this Solicitation.

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3.4.2.2 Tab B: Background and Organizational Structure

Respondents should provide information on the historical background of the Respondent and on the Respondent’s organizational structure. This should include years in operation and years involved in work related to this Solicitation. Respondent should also provide:

1. Total number of company locations in Florida and/or Southeast United States with complete addresses and the primary location clearly identified.

2. Total number of employees (full-time, part-time, other).

3. Total number of employees present at each location.

4. The qualifications of the personnel contemplated or proposed for assignment to the contract resulting from this RFP, including the number of years of experience of the field supervisor and of the crew proposed for operation of the rig and related well service equipment.

5. Proof (including reference contacts) that it (in conjunction with its identified potential subcontractors) has plugged and abandoned at least 20 O&G wells within the Gulf States of Florida, Mississippi, Alabama, or Louisiana during 2017 through 2022.

6. A narrative describing their experience (including reference contacts) plugging wells deeper than 12,000 feet and that contain gaseous H2S concentrations greater than 1 percent (%) by volume.

7. A narrative describing their experience (including reference contacts) plugging wells in areas that have multiple potable water aquifers.

8. A recently completed generic P&A plan describing removal of downhole assemblies, (e.g., tubulars, etc.) and placement of cement plugs across production perforations, intermediate casing settings, sealing off of specific horizons. In addition, the Contractor shall describe quality control methods employed to prove out placement and holding capacity.

9. A copy of an example Health and Safety Plan (HASP) for the work to be conducted. In addition to the HASP example, the Contractor shall provide an example H2S monitoring plan for P&A of wells that have noted H2S content. The HASP shall be compliant with OSHA 29 CFR 1910.120 provisions, 29 CFR 1926, provisions the OHSA “General duty clause” and reflect industry practices as described in API Recommended Practice (RP) 54, version 4.An example Spill Prevention and Cleanup Plan (SPCP) that would apply to their planned rig and equipment such that the Contractor can demonstrate they will be in compliance with SPCP in accordance with Rule 62C-28.004, F.A.C., Production and Production Facilities, and with requirements, as applicable, of 40 Code of Federal Regulations, Part 112, Subpart B.

10. An example Daily Workover Operations and Cost Report detailing completed daily operations while onsite. The report shall include at a minimum the well designation, permit number, well location, personnel and time onsite, work completed (e.g., plug details such as tagged depths, sacks placed, etc.), gas monitoring, onsite equipment and materials used, and projected upcoming work.

3.4.2.3 Tab C: Qualifications and Experience

Respondents should present the qualifications of the Respondent and Respondent’s team. The following topics must be addressed:

https://www.api.org/products-and-services/standards/important-standards-announcements/recommended-practice-54 https://www.ecfr.gov/current/title-40/chapter-I/subchapter-D/part-112/subpart-B?toc=1

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a) Each Team member’s experience and examples of qualifications to perform assigned tasks should be outlined. The résumé or curriculum vitae for the proposed project manager, the technical expert described in Section 4.4 below, and principal point of contact must be provided, and

b) Respondent’s past experience with the following:

1. Historic File Searches and Information Gathering

2. Aerial and Land Based Geophysical Investigations

3. Well Abandonment

4. Florida Geology and Hydrogeology

5. Site Environmental Assessment and Restoration

6. Interim and Final Report Preparation and Agency Coordination

3.4.2.4 Tab D: Proposed Project Approach to Sample Task Assignment (Scenarios) The Department has divided the state into two (2) Regions, Florida Panhandle Region including Taylor County and Madison County and all counties west thereof, and Florida Peninsula Region for the remainder of the counties in Florida. Respondents must describe in detail of how they would respond to each Sample Task Assignment (Scenario) for the Region in which the Respondent seeks to perform. See Attachment 3, Sample Task Assignment (Scenarios) for the complete details for both Regions and the corresponding requested activities or work for the Sample Task Assignment (Scenario.

The Respondent must also complete and submit Attachment 4, Sample Task Assignment (Scenario) Worksheet for each Region in which the Respondent seeks to perform. Attachment 4 must be organized as directed on the attachment and must contain complete responses to all items, including the number of units or timeframe for each of the proposed activities or services that would be needed to complete the corresponding Sample Task Assignment Scenario. If a portion of any section is omitted, the Respondent may be deemed Non-Responsive at the sole discretion of the Department.

3.4.3 Volume III, Rate Schedule

The Respondent must complete and submit the Form D, Rate Schedule, using the instructions provided.

The Rate Schedule is to be organized as directed on the Form and must contain complete responses to all items. The Department has divided the state into two (2) Regions, Florida Panhandle Region including Taylor County and Madison County and all counties west thereof, and Florida Peninsula Region for the remainder of the counties in Florida. Respondent is required to provide rates for each Region in which the Respondent seeks to perform. Respondent may provide a Proposal for one (1) or both Regions of their choice. If a portion of any section is omitted, the Rate Schedule may be deemed Non-Responsive at the sole discretion of the Department.

3.5 Economy of Presentation

Responses must be prepared simply and economically, providing a straightforward, concise delineation of the Respondent’s capabilities to satisfy the requirements of this Solicitation without the use of marketing materials, white papers, fancy or flashy graphics, case studies, or other promotional materials. The emphasis of each Response should be on completeness and clarity of content.

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3.6 Confidential Response Materials and Redacted Submissions

In addition to the public records requirements of the PUR 1001, Section 19, if the Respondent considers any portion of its Response to be Confidential Information or exempt under Chapter 119, F.S., or other authority (Public Records Law), then the Respondent must simultaneously provide the Department with an unredacted version of the materials and a separate redacted copy of the materials the Respondent claims as Confidential Information or exempt and in an index, as described in Section 3.6.1.

The Respondent shall mark the unredacted version of the document as “Unredacted version – contains Confidential Information” and place such information in an encrypted electronic form or a sealed separate envelope.

3.6.1 Redacted Submissions

If submitting a redacted version of its Response, the Respondent shall mark the cover of the redacted copy with the Respondent’s name, Department’s solicitation name, and number, and the words “Redacted Copy.” The Redacted Copy should only redact those portions of material that the Respondent claims are Confidential Information or exempt from Public Records Law. An entire Response should not be redacted. An entire page or paragraph which contains Confidential Information or exempt material should not be redacted unless the entire page or paragraph is wholly Confidential Information or exempt from Public Records Law. In the Redacted Copy, the Respondent shall redact and maintain in confidence any materials the Department provides or seeks regarding security of a proposed technology system or information subject to Sections 119.011(14), 119.071(1)(f), and 119.071(3), F.S.

In addition, the Respondent should submit a separate index listing the Confidential Information or exempt portions of its Response. The index should briefly describe in writing the grounds for claiming exemption from the Public Records Law, including the specific statutory citation for such exemption.

The Redacted Copy will be used to fulfill public records and other disclosure requests and will be posted on the FACTS website. In addition, the Department will follow the procedures described in Attachment 4, Public Records Requirements, of the Draft Contract.

By submitting a Response, the Respondent agrees to protect, defend, and indemnify the Department for any and all claims arising from or relating to the Respondent’s determination that the redacted portions of its Response are Confidential Information or otherwise not subject to disclosure. If the Respondent fails to submit a Redacted Copy of its Response, the Department is authorized to produce the entire unredacted Response submitted to the Department in response to a public records request.

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4 Scope of Work

4.1 Scope of Work

The Contractor shall provide all labor, equipment, tools, incidentals, and services necessary to deliver O&G well locating, assessment, and P&A services (including site restoration) throughout applicable region(s) of Florida on a Task Assignment basis. The Department has divided the state into two (2) Regions, Florida Panhandle Region including Taylor County and Madison County and all counties west thereof, and Florida Peninsula Region for the remainder of the counties in Florida.

All work under the Contract shall be performed in accordance with applicable state and federal statutes, state and federal rules, the specifications within this Scope, specific Task Assignments issued under this Contract for requested services, and all terms and conditions of the Contract.

The Contractor must be a highly qualified, experienced well servicing company authorized to plug wells in Florida. Generally, the Contractor shall conduct the work enumerated below. A given Task Assignment under this contract may or may not include restoration beyond waste and equipment. A given Task Assignment may include, or be limited to, assessment of a particular well (or group of wells) and, if assessment indicates the need, development of well-specific P&A plans prior to further work pursuant to another Task Assignment. The General P&A Procedures listed below are based on Rule 62C- 29.009, F.A.C. Certain requirements applicable strictly to Operators rather than the Contractor have been revised accordingly.

General P&A Procedures based on Rule 62C-29.009, F.A.C.

(a) The Contractor shall assess an assigned well and, in response to a Task Assignment under the Contract, develop and submit to the the Department a well-specific P&A plan that specifies how the well would be plugged and abandoned, and/or the site restored.

(b) No P&A work shall be conducted until the Department approves the well-specific P&A plan, and issues a Task Assignment for the actual P&A work on a given well.

(c) Uncased-hole plugs: Cement plugs shall be placed in uncased portions of wells as necessary to prevent the migration of formation fluids from one zone to another. These plugs shall be placed in accordance with the following criteria.

1. All nonproductive intervals containing shows of hydrocarbons shall be isolated from the wellbore by placing a minimum cement plug of 200 feet in length across the showing interval. Such plugs shall extend from 100 feet below to 100 feet above the show and shall be verified by either tagging with 15,000 pounds of drill stem weight or pumping sufficient excess cement to guarantee proper placement.

2. All nonproductive intervals which are or have been productive within five (5) miles of the well being plugged shall be isolated and verified in accordance with subparagraph (c)1.

above.

3. All flows of saltwater requiring twelve (12) or more pounds per gallon to control shall be isolated as in subparagraph (c)1. above and the plugs verified by tagging with 15,000 pounds of drill stem weight.

4. Underground Sources of Drinking Water (USDW) shall be isolated from adjoining saline zones by a minimum cement plug of 400 feet extending from 200 feet below to 200 feet above the base of the USDW. Such plugs shall be verified by tagging with sufficient drill

Rev.7/18/22 stem weight to guarantee proper placement of the plug.

5. Freshwater zones shall be isolated from nonfreshwater zones as in subparagraph (c)4.

above and the plugs verified in a like manner.

6. All intervals between any of the above plugs may be filled with drilling fluid.

(d) Cased Hole Plugs:

1. Perforated Interval Plugs: No perforation shall be permitted to remain open upon abandonment. Either a cement retainer shall be set a minimum of 100 feet above the open perforation interval with cement squeezed into the perforation interval and 50 feet of cement placed on top of the retainer, or a 200 foot cement plug placed to extend from 100 feet below to 100 feet above the perforations. If a cement retainer is not used or does not hold pressure, this plug shall be verified by either tagging with 15,000 pounds of drill stem weight or by utilizing an amount of cement 100% in excess of that needed for the 200 foot plug. If cement can not be squeezed below a properly operating cement retainer, then a 200 foot cement plug shall be set on top of the retainer.

2. Casing Seat Plugs: Where there is open hole below any casing seat, a cement plug shall be placed at the base of the string, extending at a minimum from 150 feet below to 150 feet above the casing shoe. If a cement retainer is used, it should be set not less than 50 feet nor more than 100 feet above the casing shoe and the cement plug placed so that it will extend at least 100 feet below the casing shoe and 100 feet above the retainer. If a retainer is not used or fails to hold pressure, the plug shall be verified by tagging with 15,000 pounds of drill stem weight. In the event lost circulation conditions were encountered immediately below the casing shoe so that any attempted casing seat plug would be lost to the formations below, a permanent type bridge plug shall be set within 100 feet of the casing shoe and 200 feet of cement placed on top of the bridge plug. Regardless of the method used to set this plug, the pipe, unless it is to be cut and recovered, shall be tested by placing on it a minimum pump pressure of 1,000 pounds per square inch gauge. No more than a 10% pressure drop during a 30 minute test period shall be allowed. If this test fails, necessary remedial measures shall be taken and the pipe retested and plugged in accordance with subparagraph (c)4. above.

3. Casing-Stub Plugs: When casing is cut and recovered, a cement plug 200 feet in length shall be placed at the base of the cut so that the plug extends from 100 feet below to 100 feet above the stub. This plug shall be verified as directed by the Department’s agent.

(e) Up Hole Plugs:

1. USDW Plugs: All casing strings not cemented to the surface shall be cut not less than 200 feet below the base of the deepest USDW and pulled out of the hole. A cement plug shall then be set across the USDW as described in subparagraph (c)4. above. If the casing seat depth exceeds the required plug depth and can not be cut and pulled out of the hole, then the plug shall be set inside the casing.

2. Freshwater Plug: A cement plug shall be set across the freshwater interval as described in subparagraph (c)5. above. If the surface casing seat depth exceeds the required plug depth, then the plug shall be set inside the surface casing.

3. Annular Space Plugs: No annular space connecting saline water intervals with freshwater intervals or the surface with the drilled hole below shall be allowed to exist. If such space

Rev.7/18/22 exists it shall be destroyed by cutting and recovering the necessary casing strings as described in subparagraph (c)1. above. In the event that it is physically impossible to recover such casing, the Contractor shall devise an alternate method to accomplish the same result. Such alternate method must have prior approval of the Department’s agent.

4. Surface Plug: A 100 foot cement plug shall be placed in the top of the largest string of pipe cemented to the surface. This plug shall extend from the top of the casing downward the required distance. A 1/2 inch thick steel plate shall be welded across the top of the casing.

(f) Restoration of location:

1. Mud pits: All fluids and recoverable slurry that remain in the pits shall be either returned to the wellbore below all USDW during the process of plugging, placed between plugs in the casings, or removed to an approved land fill.

2. Drilling sites: The Contractor shall remove all…