Addendum No. 1 QA and Modifications - DEP Solicitation No. 2023002.pdf

DEP Solicitation No. 2023002 Addendum No. 1 Page 1 of 4

ADDENDUM No. 1

FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION

DEP Procurement Section

3800 Commonwealth Boulevard, MS#93 Tallahassee, Florida 32399-3000

October 28, 2022

Addendum To: DEP Solicitation No. 2023002, entitled “Plugging and Abandonment Services for Oil and Gas Wells”

The Department hereby answers questions posed by prospective Vendors. This addendum does not need to be returned with the response.

Question Number

Solicitation Section

Solicitation Page Number Question / Answer

1. 2.17 11 What does it mean to be properly licensed in Florida? With which licencing body?

For this specific solicitation, no licenses are required for award and execution of a contract.

2.

2.17 11

What does it mean to have appropriate registration in Florida? With which department?

Respondents are required to be registered as a Corporation or LLC, e.g., with a Federal Tax ID and have same registered with the Florida Department of State.

3.

3.4.1.2 14

Form B - do we need to get an opinion from our legal team in Alaska and also from our legal team in Canada?

In accordance with Form B, Foreign State Preference Opinion “Respondent must have an attorney who is licensed to practice law in the state of their principal place of business”.

4.

4.1 19

What does authorization to plug wells in FL mean? Is there a certification for this?

Authorized means appropriately registered and licensed in the state of Florida.

There is no specific well abandonment and plugging contractor certification.

Addendum No. 1 Page 2 of 4

Question Number

Solicitation Section

Solicitation Page Number Question / Answer

5.

Attachment 3 FL Peninsula Region Well

Example

Based on the well details provided in the draft contract it appears that there are both re-entry and full abandonment scenarios for the Florida peninsula region. Would it be appropriate to submit Attachment 4 and Form D for each scenario?

No. Only a single Attachment 4, Sample Task Assignment Scenarios Worksheet and Form D, Rate Schedule Panhandle & Peninsula Regions must be submitted for each Region the Respondent chooses to respond to. The Attachment 4, Sample Task Assignment Scenarios Worksheet should be completed based on a full abandonment.

Note: Attachment 4 and Form D both have two (2) tabs, one for each Region.

6.

Attachment 4 Sample Task Assignment Worksheet

Please confirm the use of a 3 man crew? Normally operatioons are performed with a 5 man crew.

The crew size is at the Respondent’s discretion. A 3-man crew is considered the minimum recommended crew size.

Attachment 4, Sample Task Assignment Scenarios Worksheet has been revised to indicate “Rig (minimum 8-hour day, full crew, mobilization, load permits)”.

7.

Attachment 4 Sample Task Assignment Worksheet

How are rig standby charges paid as a result of FDEP caused delays? For example rig down waiting for FDEP approval on change of scope operation.

Based on the Department’s “around the clock” field agent that supervises all field operations, any necessary standby charges should be minimal. However, “Rig Standby” line items have been added to the revised Attachment 4, Sample Task Assignment Scenarios Worksheet and Form D, Rate Schedule Panhandle & Peninsula Regions and a definition of Standby Time has been added to RFP Section 4.3 Definitions.

8.

Attachment 4 Sample Task Assignment Worksheet

Will state handle landowner requirements for surface reclamation? Is the contractor expected to do that?

The Department will negotiate with the landowner, or the operator with the landowner’s consent, the restoration requirements including any alternate restoration standards, such as landowner retention of the access road, pad, or other improvements.

Addendum No. 1 Page 3 of 4

Question Number

Solicitation Section

Solicitation Page Number Question / Answer

9.

Attachment 4 Sample Task Assignment Worksheet

Are we allowed to work more than 10 hours if operations are necessary to do so? For example a well control isssue may necessitite the need to exceed 10 hours.

The workday hours of operation are at the Respondent’s discretion. However, a minimum 8-hour day is required for payment. Attachment 4, Sample Task Assignment Scenarios Worksheet and Form D, Rate Schedule Panhandle & Peninsula Regions have been revised to indicate “Rig (minimum 8-hour day, full crew, mobilization, load permits)”.

10.

Attachment 9 pg 2 of 7 sec 2.4

Is the Davis Bacon Act applicable in this situation?

The Davis Bacon Act is applicable to the extent that the work is reimbursed using federal funds. If the work is reimbursed using State funds, it is not applicable. The individual Task Assignments will identify which funding applies.

11.

Attachment 9 pg 3 of 7 sec 2.5

Does contract work hours and Safety Standards Act apply in this situation?

The Contract Work Hours and Safety Standards is applicable to the extent that the work is reimbursed using federal funds. If the work is reimbursed using State funds, it is not applicable. The individual Task Assignments will identify which funding applies.

12.

Due to the significant effects of Hurricane Ian in and around the location of our main office in Fort Myers, as well as our current workload, we would like to request a minimum 1 month extension of the bidding response time so that we may adequately research and gather relevant information.

Based on the significant effects of Hurricane Ian, the Department agrees to a one-month extension for submittal of contractor’s proposals. See the revised Timeline of Events below.

– Remainder of Page Intentionally Left Blank –

Addendum No. 1 Page 4 of 4

In accordance with Section 2.6, Addenda/Amendments to the RFP, the Department hereby formally amends the Solicitation. The amendments are indicated in blue with strikethrough for deletions and underlines for additions. The amendments are as follows:

Attachment 4, Sample Task Assignment Scenarios Worksheet; Form D, Rate Schedule Panhandle & Peninsula Regions; RFP Section 1.8, Timeline of Events; and are hereby replaced in their entirety. The Definitions contained in RFP Section 4.3, Scope of Work have been updated to now include a definition for Standby Time. All Respondents must use the amended and/or replaced versions provided by the Department when preparing their Response to this Solicitation.

The amended Attachment 4, Sample Task Assignment Scenarios Worksheet and Form D, Rate Schedule Panhandle & Peninsula Regions are attached separately.

1.8 Timeline of Events

The following schedule will be strictly adhered to in all actions relative to this Solicitation. The Department reserves the right to modify this schedule and will notify participants in the Solicitation by posting an addendum to this Solicitation on VIP. It is the responsibility of the Respondent to check VIP on a regular basis for such updates.

Event Date Time* Location/Method

RFP Advertised 10/4/22 N/A Vendor Information Portal

Questions Due 10/11/22 5:00 PM Email to Procurement Officer

Answers Posted (Anticipated)

On or about:

10/18/22

Vendor Information Portal

Responses Due 10/27/22

11/28/22 3:00 PM

Department of Environmental Protection DEP Procurement Section, Room 215 3800 Commonwealth Blvd, MS93 Tallahassee, Florida 32399-3000

Public Opening 10/28/2022

11/29/22 10:00 AM

Teleconference by calling 888.585.9008

Conference Room Number 617.871.258 The number will be active 5 minutes before the meeting.

References Contacted Between:

Telephone and/or Email 11/7/22 12/5/22

11/14/22 12/12/22

Award Date (Anticipated) On or about:

11/28/22 12/30/22

Vendor Information Portal

SOW Section 4.3 Definitions

Standby Time – Rig down time caused by the Department such as waiting for approval of a change of scope operation. A one-hour grace period is in-acted prior to initiation of designated Standby Time.