RFP_15-25_Responses_Received.pdf

This document is a list of responses received for RFP 15-25, issued by the New Smyrna Beach Utilities Commission (NSBU) in Florida, for an Annual Underground Utility Contractor. The RFP seeks qualified contractors to provide comprehensive underground utility work including new construction, repair, and rehabilitation of water, wastewater, and reclaimed water infrastructure within NSBU's service territory. The scope encompasses two work types: Emergency Work requiring 48-hour mobilization and 8-business-hour response times, and Planned Work allowing 10 calendar days for mobilization and 16 business hours for pricing and availability. Contractors must possess a minimum of five years of business experience in this specialized field and provide all necessary insurance, tools, materials, labor, equipment, and supervision. The proposal submission deadline was August 19, 2025, at 2:30 PM via electronic submission through Vendor Link. Seventeen companies submitted proposals in response to this solicitation. The contract term is initially one year with options to extend for three additional one-year periods, with potential price escalation or de-escalation at the end of each term subject to mutual written agreement.

Evaluation criteria include location (20 points), project lists (25 points), references (30 points), price (20 points), and completed forms (5 points). NSBU may award the contract to multiple contractors, who will be ranked based on their evaluation scores with the highest-scoring contractor designated as Contractor #1. Compensation will be provided on an hourly basis for Emergency Work and per unit costs for Planned Work. Contractors must meet comprehensive insurance requirements including general liability, automobile liability, workers' compensation, professional liability, and contractors' pollution liability. No specific budget range or set-aside designations for disadvantaged enterprises were identified in this procurement.