RFP_15-25_Evaluation_Committee_Results.pdf

This document is an evaluation committee results report for RFP 15-25, issued by New Smyrna Beach Utilities (NSBU) in Florida for an Annual Underground Utility Contractor. The RFP seeks qualified contractors to provide comprehensive underground utility work across NSBU's water, wastewater, and reclaimed water distribution systems, including new construction, repair, and rehabilitation of infrastructure at facilities such as raw water wells, sewer lift stations, treatment plants, and pump stations. Contractors must possess a minimum of five years of business experience in this specialized field. The procurement encompasses two work categories: Emergency Work requiring 48-hour mobilization and 8-business-hour response capabilities, and Planned Work allowing 10 calendar days for mobilization and 16 business hours for pricing and availability. The proposal submission deadline was August 19, 2025, at 2:30 PM via electronic submission through Vendor Link. The contract will initially run for one year with options to extend for three additional one-year periods. NSBU indicated the potential to award the contract to multiple contractors, who will be ranked and designated accordingly based on their evaluation scores.

The evaluation committee results table identifies seventeen bidding contractors with scores assigned by three evaluators, with total scores ranging from 55.00 to 92.08 points. Hazen Construction achieved the highest overall evaluation score of 92.08, followed by Driveways Inc. at 90.42 and McMahan Construction Inc. at 87.92. Compensation will be provided on an hourly basis for Emergency Work and per unit costs for Planned Work. Contractors must meet comprehensive insurance requirements including general liability, automobile liability, workers' compensation, professional liability, and contractors' pollution liability. Price escalation or de-escalation may be permitted at the end of each one-year contract term upon mutual written agreement. No specific budget range or set-asides for disadvantaged enterprises are identified in the RFP documentation.