RFP 030ADV27R0004.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

See SCHEDULE

030ADV27R0004 09-29-2026

Price, Veronica (202) 707-9335 10-27-2026

2PM EDT

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

N/A

X

DELIVERY

See Sections D&F for delivery instructions.

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

Submit Invoices through https://www.ipp.gov Washington DC 20540

See CONTINUATION Page

See CONTINUATION Page

X X

X 1

Price, Veronica

030ADV27R0004

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE SCHEDULE

F.2 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

G.2 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

G.3 LC52.237-1 KEY PERSONNEL (AUG 2014)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND AUTHORITY (JAN 2016)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(NOV 2023)

I.3 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2026)

I.4 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

I.5 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.6 52.225-5 TRADE AGREEMENTS (NOV 2023)

030ADV27R0004

I.7 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

I.8 LC52.233-1 52.233-1 (DEV) DISPUTES (MAY 2014)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 52.204-7 SYSTEM FOR AWARD MANAGEMENT (NOV 2024)

L.2 LC52.215-1 PROPOSAL SUBMISSION INSTRUCTIONS - BEST VALUE TRADE-OFF (JUL 2016)

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

M.2 LC52.215-2 EVALUATION - BEST VALUE TRADE-OFF (FEB 2020)

030ADV27R0004 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

This is a Firm-Fixed-Price contract.

(End of Clause)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 LOT _______________ _______________

Project Reporting Deliverables Contract Period: Base POP Begin: 02-01-2027 POP End: 01-31-2028 See Statement of Work (SOW) Section C for details.

Payments to occur in accordance with the Schedule of Payment clause.

0002 1.00 LOT _______________ _______________

Encoding, validating, storing, and sequencing 1TB of data to high-density optical media of choice Contract Period: Base POP Begin: 02-01-2027 POP End: 01-31-2028 See Statement of Work (SOW) Section C for details.

Payments to occur in accordance with the Schedule of Payment clause.

0003 1.00 LOT _______________ _______________

Artistic/educational display for use in Library spaces Contract Period: Base POP Begin: 02-01-2027 POP End: 01-31-2028 See Statement of Work (SOW) Section C for details.

Payments to occur in accordance with the Schedule of Payment clause.

GRAND TOTAL _______________

030ADV27R0004 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 Project Title

Novel High-Density Optical Data Storage Pilot

C.2 Background

The Library of Congress, hereinafter referred to as the “Library” or “LOC”,” is exploring innovative preservation methods for its digital collections. The LOC is seeking to determine the feasibility of utilizing ultra-high density optical data storage designed for the long-term preservation of a subset of the Library’s digital collections. Currently, the Library manages over 1 billion unique objects of digital preservation data (~33 petabytes) via traditional storage methods. For longevity and reduced migration intervals, it may be reasonable for this portion of data to be permanently stored on a novel medium. The focus would be on a solution that exhibits high areal density, a long lifespan, reduced maintenance/migration cycles, is immutable, and displays a high level of durability. The Library aims to demonstrate the feasibility of an innovative optical data storage solution as a high-density, scalable, and durable medium for storing its preservation collection.

The Library wishes to examine the feasibility of this method on a small subset of its digital collections. To be successful, a variety of data formats—including video, audio, text, and images— must be encoded onto the media, errors must be detected/recorded, preservation techniques must be validated and select data must be recalled/read with high fidelity. This work will contribute to the boundary pushing field of high-density optical data storage while pushing the boundaries of access and preservation.

The desired outcomes of this requirement are as follows:

The successful writing of 1TB of the Library’s digital data in various formats (video, audio, images, text) onto a robust high-density optical media designed to outlast legacy storage solutions at a higher areal density.

The determination of the accuracy of the writing process by demonstrating early-stage error detection and ultimate 100% recovery of data.

The documentation of successful processes, shortcomings, error rates, timelines, potential solutions to issues, risks, trends, and technological improvements throughout the period of performance as they pertain to the media of choice.

Proof of concept for the potential indefinite storage approach of the Library’s data on a novel optical storage medium.

The successful recall and reading of all Library-furnished digital files that have been encoded on the media of choice.

The isolation of a subset of the data will be carefully curated and stored for the purposes of an educational and artistic display. This will used for educational and display purposes for Library visitors.

C.3 Scope

The Contractor shall develop a comprehensive plan and implement a process to transfer a designated selection of the Library’s digital collection onto/into a novel high-density optical media to determine the feasibility of the Library utilizing this method as a long- term storage solution. The Contractor shall employ techniques for long-term storage of encoded the media, accurately identify specific data selected by the Library from the storage solution, accurately read items selected by the Library, display the scalability of their processes, and employ validation methods to determine the accuracy of every critical stage (encoding, writing, storing, decoding, and data recovery).

C.4 Requirements

C.4.1 Project Management Tasks

C.4.1.1 Kickoff Meeting The Contractor shall hold a project kickoff meeting within 7 calendar days after the period of performance start date to include:

a. Introduction to the project team and discussion of roles.

b. Review the contract and functional requirements.

c. Review of the draft project management plan submitted with the proposal.

d. Discussion of Communications Plan/ coordination of meetings.

e. Initiation of immediate tasks (first 30 days).

f. Quality and acceptance criteria for deliverables.

C.4.1.2 Project Management Plan

The Contractor shall develop and implement a Project Management Plan (PMP). The PMP must detail milestones, activities, subcontracting plan, communications plan, organizational chart, personnel roles, and timelines for the deliverables and milestones of the data storage services.

The PMP shall also include known risks and corresponding risk mitigation techniques.

The Contracting Officer’s Representative (COR) shall provide any notes or request for updates for the Project Management Plan at the contract kickoff meeting. A final Project Management Plan with agreed upon changes and updates discussed/provided at kickoff meeting incorporated shall be provided within 14 calendar days after the kickoff meeting.

C.4.1.3 Reporting

a. The Contractor shall maintain clear government visibility into the program schedule, technical performance, and risks via bi-weekly reporting. Reporting and analytics must be meaningful and inform the COR and LOC team of up-to-date and comprehensive information regarding technical performance.

b. The Contractor must maintain regular communication with the COR regarding roadblocks, schedule risks, and changes in technical landscape. This includes scheduled meetings, bi-weekly reporting, and presentations with the COR and relevant LOC staff regarding project updates.

c. After each relevant project phase outlined in Section C.4.2, the Contractor must provide a formal written report as listed in Section C.4.2 detailing the processes, lessons learned and results of the applicable project phase.

C.4.2 Novel High-Density Optical Data Storage Tasks

C.4.2.1 General

The contractor shall:

a. Provide error rates for any work competed while working with the Library as required by this Statement of Work and contract.

b. Deliver (ship) the entire 1TB dataset, preserved onto the medium of choice and contained within the permanent storage solution, to the Library. The Contractor must validate that the media delivered to the Library data actually contains the Library’s data. The COR and designated LOC staff must be able to confirm validation for acceptance purposes.

c. Document processes, to include shortcomings, for reporting to the Library Contracting Officer’s Representative (COR).

C.4.2.2 Encoding/Writing

The contractor shall:

a. Receive and process 1TB of digital data in a variety of formats, to include video, audio, images, and text files. The transfer of government furnished information (GFI) will be facilitated by the Library via file transfer software and will be presented in the BagIt file packaging format. No GFI will be classified, personally identifiable information (PII), controlled unclassified information (CUI), or restricted access information.

b. Partition the data in the most space conscious manner. The fundamental purpose of this project is to determine the current feasibility/advantages of this technology. Therefore, the Library wants the data partitioned to ultimately be stored in a manner that occupies the smallest physical footprint, accounting for necessary redundancy, while still maintaining recoverability and random access.

c. Convert the data (C.4.2.2.a) into a usable format for encoding data to the high-density optical media provided by the Contractor.

d. Utilize a robust encoding protocol for representing diverse data formats (video, audio, text, and images) on a the medium. The encoding process will aim to maintain the ability to faithfully and efficiently reconstruct the original data.

e. Ensure that the encoding process preserves the integrity of the original data with minimal loss or distortion. This includes the development of redundancy protocols to mitigate the risk of potential errors during encoding, writing, and ultimately data retrieval. To enable the Library the ability to determine the number of copies required to ensure recovery in the future and the Contractor’s extent of the redundancy must ensure 100% data recovery.

f. Provide a formal written report detailing the processes, lessons learned, and results regarding the complete encoding and writing of the Library’s GFI (digital preservation data) to the novel high-density optical storage media.

g. Ensure the media containing the data can be validated for accuracy throughout the writing process, minimizing potential corruption during storage or ultimate retrieval.

h. Provide a formal written report detailing the error rates from validation testing and corrective actions required to remediate any known errors shall be provided after validation of the encoding and writing processes are completed.

i. Manufacture a data storage medium that has written an accurate representation of the data provided by the Library.

C.4.2.3 Storage Mechanisms

The contractor shall:

a. Store the media in secure and stable conditions to prevent degradation over time, ensuring long-term data preservation. The storage mechanism shall ensure the integrity of the chosen media for a minimum of 50 years on the Library premises at or below 35°C (there is no minimum temperature) in an indoor environment with minimal humidity or UV controls. Consideration must be made for protecting the media from the risk of inadvertent drops and crushing.

Conditions that ensure the integrity of the media must also be maintained during any transportation between the Contractor and the Library. This includes consideration of the mode and shipping timeframe of the materials.

b. Produce an educational and artistic display that incorporates the optical data storage solution with a small subset of the data in collaboration with the Library.

This display can take many forms but must be modest in size, offline, low maintenance, and not requiring a power source. The Contractor shall provide an initial artistic display plan at least 60 calendar days after the period of performance start date. The Library and the Contractor will refine design plans (to include language/verbiage) during bi-weekly meetings. A final artistic display plan will be delivered for the Library’s final approval at least 120 days prior to the delivery of the artistic display. This display must be received the Library at least 40 calendar days prior to the end of the period of performance.

c. Implement mechanisms to validate the storage process to detect any errors that may occur between writing and storage. The purpose of this is to validate data integrity before retrieval, preventing the risk of corrupted or incomplete data upon reading.

C.4.2.4 Searchability of Stored Data

The contractor shall:

a. Implement an encoding protocol that allows files to be recalled either individually or in manageable directories that are a subset of the larger dataset. The purpose is to ensure efficient random access.

b. Implement retrieval mechanisms that make it possible to access the desired files in ≤7 days. The retrieval timelines shall be reported to the COR in the applicable bi-weekly reporting and included within the formal written. The retrieval timelines will be assessed as part of the Library Team’s analysis of the feasibility of the novel high-density optical data storage solution for the archival use-case.

c. Provide a formal written report detailing the processes, lessons learned and results regarding the searchability of the Library’s data within the encoded media.

C.4.2.5 Data Retrieval and Decoding

The contractor shall:

a. Implement a decoding system that accurately reconstructs the original data (video, audio, text, and images) from the media. This process must preserve the fidelity of the original content, minimizing errors in translation from the media to digital formats. The Library’s goal is to have 100% data recovery of the 1TB of provided data. The Contractor must provide a demonstration of successful bit-for bit data recovery on all files provided after decoding. The proximity to this benchmark and evaluation of process improvements by the contractor to reach this benchmark in the future will be a critical evaluation factor for the Library as it determines the feasibility novel high-density optical data storage solutions for its collection.

b. Retrieve the requested data from the dataset in its entirety at least once per phase.

c. Incorporate real-time error-correction during data retrieval to identify and correct any discrepancies or errors that could affect the integrity of the decoded data. Checksums will be provided in the BagIt file packaging format to assist with any data integrity validation upon retrieving any data.

d. Process data with a maximum retrieval size consistent with the size of the provided dataset. In this case, 1TB. Smaller scale retrieval, in the KB scale, will also be necessary to assess the capabilities of the technology (see C.4.2.4.a).

e. Ensure that the decoding process is efficient enough to allow for the extraction of large data sets in a timeframe that is competitive with the current industry standard, while also being adaptable to future increases in data volume.

f. Disclose, in full, all data loss from reconstituted files. Provide the Library all files containing errors in addition to the corrected files as part of the reporting requirements.

g. Return to the Library the digital form of the entire dataset retrieved from the media in the same BagIt file packaging format from which it was received.

h. Provide a formal written report detailing the processes, lessons learned and results regarding the recall and reading of the dataset written to the novel high-density optical media.

C.4.2.6 Scalability and Future-Proofing

The contractor shall:

a. Ensure that the Library’s data will be recoverable from the delivered media by any party for the future. This includes measures such as storing recovery instructions alongside the media to ensure recovery is possible regardless of the Contractor’s continued participation in the marketplace.

b. Ensure that the system is compatible with future advancements in optical data storage technology and data management tools to maintain flexibility and adaptability as the field evolves. The Contractor will only be responsible for maintaining and updating the technologies and tools for these data sets for one year consistent with the Period of Performance listed in Section C.7.2; however, the intent is the data stored in the delivered media shall be recoverable by currently known technology in the future without additional alterations.

c. Display the general theoretical scalability of the chosen data storage solution for the LOC team in a report that outlines predicted capabilities and potential future costs of the utilized processes to the petabyte scale and beyond. This shall also include a plan for incorporation of a full-scale storage scheme within the Library’s current storage ecosystem. This plan shall include all equipment and costs necessary for the Library to perform day-to-day operations without continual contractor support. This report should include a theoretical timeline for the Library to use in its feasibility analysis.

d. Remain aware of and compliant with any standards being proposed or codified by reputable organizations such as Storage Networking Industry Association (SNIA) or the International Organization of Standards (ISO) throughout the period of performance. The Library deems any future standards governing the recovery and management of digital data stored on ultra-long-term media to be critical to future-proofing.

e. The Contractor must provide a formal written report detailing the scalability and interoperability of the executed processes to the petabyte scale. Report must contain commentary on technical capabilities but also potential future cost.

C.5 Deliverables

The following is the Library’s deliverables and deliverables due dates.

SOW Reference Description Due Date

C.4.1.1 Contract kickoff meeting (in coordination with the Contracting Officer and COR)

Within 7 calendar days after period of performance start date

C.4.1.2 Proposed Project Management Plan (to include subcontracting plan if applicable)

Included in final Proposal

C.4.1.2 Final Project Management Plan with agreed upon changes and updates discussed/provided at kickoff meeting incorporated.

Within 14 calendar days after kickoff meeting

C.4.1.3.b Project Management: bi-weekly reporting At least every 14 calendar days throughout the period of performance

C.4.2.2.f A formal written report detailing the processes, lessons learned, and results regarding the complete encoding and writing of the Library’s GFI (digital preservation data) to the novel high-density optical storage media of choice.

*Suggested 60 calendar days after period of performance start date (following completion of encoding)

*Final award will display agreed upon due dates as shown in the awardee’s proposal but shall be no later than (NLT) 15 calendar days prior to the end of the Period of Performance.

C.4.2.1.b Validation testing of the encoded and written high-density optical media.

*Suggested 60 calendar days after item Encoding report is complete

*Final award will display agreed upon due dates as shown in the awardee’s proposal.

C.4.2.3.b Initial educational/artistic display plan submitted

Initial display plan to be submitted at least 60 calendar days after the period of performance start date. Refinement of plan will occur at bi-weekly meetings between the Library and the Contractor thereafter.

C.4.2.2.h A formal written report detailing the error rates from validation testing and corrective actions required to remediate any known errors

*Suggested 30 calendar days after validation testing is complete

*Final award will display agreed upon due dates as shown in the awardee’s proposal.

C.4.2.3.b Final educational/artistic display plan submitted

Final display plan to be submitted at least at least 120 days prior to the receipt of the artistic display.

C.4.2.4.c A formal written report detailing the processes, lessons learned and results regarding the searchability of the Library’s data within the chosen media.

*Suggested 120 calendar days after item initial encoding report is complete

C.4.2.5.h A formal written report detailing the processes, lessons learned and results regarding the recall and reading of select data from the chosen media.

*Suggested 240 calendar days after initial encoding report is complete

*Final award will display agreed upon due dates as shown in the awardee’s proposal.

C.4.2.5.g Digital copies of all data derived from the proposed data storage media delivered to the Library packed in the BagIt file packaging system.

*Suggested 240 calendar days after initial encoding report is complete

*Final award will display agreed upon due dates as shown in the awardee’s proposal.

C.4.2.3.b Library receives educational/artistic display Completed display to be received by the COR No Later Than (NLT) 40 calendar days prior to the end of the Period of Performance.

C.4.2.1.b Library receives entire preserved collection The entire preserved collection is to be received by the COR NLT the end of the Period of Performance.

C.4.2.6.e A formal written report detailing the scalability and interoperability of the executed processes to the petabyte scale. Report must contain commentary on technical capabilities but also potential future cost.

NLT the end of the Period of Performance

C.6 Personnel Requirements

C.6.1 Key Personnel

The following positions shall be designated as key personnel in accordance with Library Clause LC52.237-1:

Project Manager - Minimum qualifications shall include:

o Ability to communicate both orally and in writing with senior level executives o Ability to meet critical deadlines o Expertise in oversight of federal contract execution o At least 5 years of project management experience with demonstrated success in the planning and execution of projects of similar scope and complexity, o Demonstrated ability to provide guidance and direction to contractor staff for specific projects or sub-tasks.

o Minimum three years’ experience managing risks, including the determination and implementation of mitigation and contingency plans and/or strategies.

The Contractor shall provide a Project Manager who shall be responsible for the oversight of the performance of the work. The name of this person and an alternate who shall act for the contractor when the Project Manager is absent on a short-term basis shall be designated in writing to the Contracting Officer. The Project Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

C.6.2 Additional Personnel Qualifications

The contractor shall provide Technical Experts with demonstrated experience in the high-density optical data storage space with proven track records accurately executing all objectives written above. Technical Experts must not only be capable of executing the objectives but executing them on schedule and on a firm-fixed price. These personnel must work closely with the Project Manager to ensure reporting is representative of the work.

C.7 Additional Information

C.7.1 Government Furnished Property and Information

The Library will provide the following Government Furnished Information (GFI):

The following items are provided with the solicitation:

- Library’s Project Management Plan template.

After contract award, the following documents will be made available to the contractor:

- Preservation data to be utilized for this project (1 TB of multi-format digital data) to be transferred to Contractor after award via secure data transfer service.

o NOTE: No LOC Network Access will be required under this requirement.

C.7.2 Period and Place of Performance

The Period of Performance shall occur in accordance with Section B.2. The work under the contract will be performed at the Contractor’s Facility, communications will occur in a digital environment.

(End of Statement of Objectives)

030ADV27R0004 Section D

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

All deliveries submitted to the CO or the COR or other Library personnel designated to receive deliverables shall clearly indicate the following information:

a. Agency/Requiring Library Service Unit and MAIL STOP/Room Number

b. Description of information/data being submitted

c. Contract Number

d. Contractor Name and Address

(End of Clause)

030ADV27R0004 Section E

SECTION E - INSPECTION AND ACCEPTANCE

Inspection and Acceptance of deliverables shall be in be in accordance with FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services, paragraph (a) Inspection/Acceptance.

030ADV27R0004 Section F

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE SCHEDULE

SOLICITATION NOTE: This section reflects the LOC’s CLIN structure, Offerors may propose an alternate CLIN structure in their proposal. This section will be updated to reflect the agreed upon CLIN structure at award.

ITEM

NUMBER DESCRIPTION

PERIOD OF

PERFORMANCE

START DATE

PERIOD OF

PERFORMANCE

END DATE

0001 Project Reporting Deliverables 02-01-2027 01/31/2028

0002 Encoding, validating, storing, and sequencing 1TB of data to high-density optical media of choice

02-01-2027 01/31/2028

0003 Artistic/educational display for use in Library spaces

02-01-2027 01/31/2028

F.2 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

F.2.1 Period of Performance The period of performance shall take place as outlined by Section B.

F.2.2 Place of Performance All work for this contract shall take place at the contractor’s facilities. All work with the LOC on this contract shall be completed in a virtual environment.

F.2.3 Hours of Operation The contractor is responsible for determining its staff’s specific hours of operation in fulfilling the requirements of this contract. The contractor is responsible for conducting business (e.g., being available for meetings, testing and planning sessions, interviews and presentations) during core Library hours and communicating with the COR on any contractor planned closures/holidays and unexpected delays, etc. The Library’s core operating hours are 8:00 AM through 4:00 PM Monday through Friday, excluding federal holidays, closures and unexpected delays.

The Government observes the following federal holidays. When any such day falls on a Saturday, the preceding Friday is observed. When any such day falls on a Sunday, the following Monday is observed.

New Year’s Day Labor Day Martin Luther King, Jr.’s Birthday Columbus Day Presidents’ Day Veterans’ Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

030ADV27R0004 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

This contract will be administered by:

Library Contracting Officer: Price, Veronica Address: Contracts & Grants Directorate Library of Congress Phone: (202) 707-9335 Email: vprice@loc.gov

Library Contract Specialist: Leonhardt, Riley Address: Contracts & Grants Directorate Library of Congress Phone: (202) 707-0714 Email: rleonhardt@loc.gov

Library Contracting Officer Representative: Provided at time of award Address:

Phone:

Email:

Contractor Contract Administrator: Provided at time of award Address:

Phone:

Email:

G.2 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

The Contractor must prepare and submit invoices electronically to: https://www.ipp.gov. The Contractor may submit payment requests using other than electronic means only when alternate procedures are authorized by the contracting officer in writing. Assistance is available via the IPP Help Desk via email at: ippcustomersupport@fiscal.treasury.gov or by commercial telephone at (866) 973-3131. Invoices shall contain the information required in FAR 52.212-4, paragraph (g).

(End of Clause)

G.3 LC52.237-1 KEY PERSONNEL (AUG 2014)

The personnel designated as key personnel in this contract are considered to be essential to the work being performed hereunder. At least 30 days prior to diverting any of the specified individuals to other programs or contracts or as soon as possible if an individual must be replaced, for example, as a result of leaving the employ of the contractor, the contractor shall notify the contracting officer and identify proposed substitutions. No diversion or substitution shall be made by the contractor without written consent of the contracting officer.

030ADV27R0004 Section G

The following personnel have been identified as Key Personnel in the performance of this contract:

Position/Labor Category Name

Project Manager

030ADV27R0004 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND

AUTHORITY (JAN 2016)

(a) Performance of work under this contract is subject to the technical direction of the COR. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the contract are accomplished satisfactorily.

(b) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the “Changes” clause of this contract;

(3) Causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR.

If, in the opinion of the contractor, any direction of the COR or the designated representative falls within the limitations of (b) above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the “Disputes” clause of this contract.

(End of Clause)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

030ADV27R0004 Section I

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

FAR Number Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE AUG 2020

52.233-1 DISPUTES MAY 2014

52.242-13 BANKRUPTCY JUL 1995

52.243-1 CHANGES—FIXED PRICE ALTERNATE I (APR 1984) AUG 2018

(End of Clause)

I.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C.

3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b.

destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the…