RFP-017-2988904-JC_-_Mandatory_Pre-Proposal_Job_Walk_Schedule.pdf

MANDATORY PRE-PROPOSAL JOB WALK SCHEDULE

RFP-017-2988904-JC

COUNTYWIDE JANITORIAL SERVICES

Mandatory Job Walk Information:

The County has established the following mandatory pre-proposal job walk schedule to provide

Respondents with an opportunity to observe representative County facilities and gain a better understanding of the scope, complexity, and operational requirements of the services to be provided under this solicitation.

The facilities identified below represent a cross-section of County operations and include administrative offices, healthcare facilities, public buildings, secure facilities, parks, remote locations, airport operations, and specialized environments. These locations have been selected to demonstrate the variety of conditions and service requirements throughout the County.

Attendance at the mandatory job walks shall be in accordance with the requirements identified in this solicitation and the Job Walk Information Package.

Important: The County will not answer solicitation-related questions during the job walks. All questions, requests for clarification, or interpretation of the solicitation documents shall be submitted electronically through the OpenGov Question & Answer Portal by the deadline established in the solicitation. Responses will be provided through OpenGov only.

Job Walk Schedule:

Job Walk No. 1 – Administrative, High-Traffic Facilities

Date: Tuesday, August 4, 2026

Estimated Time: 8:00 a.m. – 1:00 p.m.

Locations

1. County Operations Center (Buildings A, B & C)

1300 S. Grand Avenue

Santa Ana, CA 92705

Highlights:

• Three-building County administrative campus

• General office spaces and conference rooms

• Public lobbies and customer service areas

• Employee breakrooms and restrooms

• Interior corridors, elevators, and stairwells

2. County Data Center

1400 S. Grand Avenue

Santa Ana, CA 92705

Highlights:

• Mission-critical County data center

• Server rooms and technology spaces

• Office and support areas

• Employee locker and shower facilities

• Sensitive electronic equipment requiring specialized cleaning practices

• Combination of daytime support areas and overnight cleaning operations

3. Santa Ana Regional Center (SARC) (SSA)

1928 S. Grand Avenue

Santa Ana, CA 92705

Highlights:

• Approximately 200,000-square-foot public services complex

• Extremely high daily public visitation

• Customer service counters and waiting areas

• High-volume public restrooms

• Large public lobby and circulation areas

• Continuous occupancy throughout normal business hours

Job Walk No. 2 –Behavioral Health, and Specialty Facilities

Date: Tuesday, August 11, 2026

Estimated Time: 8:00 a.m. – 2:00 p.m.

1. Orangewood Children and Family Center (OCFC)

401 The City Drive South

Orange, CA 92868

Highlights:

• Residential campus serving children and youth

• Administrative offices

• Residential living areas

• Classrooms and activity spaces

• Dining and common areas

• Sensitive environment requiring enhanced sanitation and infection prevention

2. Wellness Center / Recovery Education Institute / Coastal Star Crisis Residential Central (HCA)

401 S. Tustin Street

Orange, CA 92866

Highlights:

• Behavioral health treatment and recovery services

• Crisis stabilization and residential treatment areas

• Counseling and meeting rooms

• Patient and staff common areas

• Enhanced sanitation practices to reduce transmission of illness

• Sensitive healthcare environment

3. OC Zoo (OCCR)

1 Irvine Park Road

Orange, CA 92869

Highlights:

• Animal hospital and veterinary treatment areas

• Public exhibit spaces

• Administrative offices

• Public restrooms

• Specialized cleaning requirements associated with animal care environments

• Combination of indoor and outdoor facilities

Job Walk No. 3 – Library, Laboratory and Airport Facilities

Date: Tuesday, August 18, 2026

Estimated Time: 8:00 a.m. – 3:00 p.m.

1. Tustin Library (OCCR)

345 E. Main Street

Tustin, CA 92780

Highlights:

• Active public library

• Children's reading and activity areas

• Public computer stations

• Study rooms and meeting rooms

• Staff workspaces

• Public restrooms

• High-touch public surfaces requiring routine cleaning and disinfecting

2. Public Health Laboratory (HCA)

8300 Marine Way

Irvine, CA 92618

Highlights:

• Infectious disease testing laboratory

• Controlled laboratory environment

• Administrative offices

• Specialized laboratory support spaces

• Enhanced sanitation requirements

• Sensitive equipment and regulated work environments

3. John Wayne Airport Terminal (JWA)

18601 Airport Way

Santa Ana, CA 92707

Highlights:

• High-volume passenger terminal

• Public waiting areas

• Ticketing and circulation spaces

• Public restrooms

• Employee work areas

• Continuous public activity throughout operating hours

• Combination of public and secured operational areas

Job Walk No. 4 – Mountain Facilities

Date: Tuesday, August 25, 2026

Estimated Time: 8:00 a.m. – 12:00 p.m.

1. Loma Ridge Communications Facility (OCSD)

2644 Santiago Canyon Road

Silverado, CA 92676

Highlights:

• Critical communications infrastructure

• Telecommunications equipment rooms

• Mechanical and support spaces

• Remote mountain location

• Sensitive electronic equipment

• Specialized floor cleaning requirements

2. Santiago Peak Communications Facility (OCSD)

34001 Silverado Canyon Road

Silverado, CA 92676

Highlights:

• Mountain-top communications facility

• Critical emergency communications equipment

• Mechanical and support spaces

• Remote location with limited accessibility

• Sensitive equipment requiring specialized cleaning methods

Job Walk No. 5 – Park Facilities

Date: Tuesday, September 1, 2026

1. O'Neill Regional Park (OCCR)

30892 Trabuco Canyon Road

Trabuco Canyon, CA 92679

Highlights:

• Campground facilities

• Public restrooms

• Picnic and recreation areas

• Park administrative facilities

• Outdoor service locations

• Combination of indoor and outdoor cleaning environments

Job Walk No. 6 – Secured Facilities

Date: Tuesday, September 15, 2026

1. OCSD Jail Facilities (OCSD)

IRC and Men's Central Jail

550 N. Flower Street

Santa Ana, CA 92703

Highlights:

• Secure correctional environment

• Housing units

• Administrative offices

• Medical and support areas

• High-security operational environment

• Cleaning performed in occupied detention facilities

2. Probation Santa Ana Campus (SAC) (PROB)

1700 E. St. Andrew Place

Santa Ana, CA 92705

Highlights:

• Administrative offices

• Public reception areas

• Interview and meeting rooms

• Staff workspaces

• Public and employee restrooms

• Secure government facility

Job Walk No. 7 – Secured Facilities

Date: Tuesday, September 22, 2026

Location

1. Probation Juvenile Hall (PROB)

331 The City Drive South

Orange, CA 92868

Highlights:

• Secure juvenile housing units

• Classrooms and educational spaces

• Medical and counseling areas

• Dining and recreation spaces

• High-security environment with continuous occupancy

2. OCSD Training Facility (OCSD)

1900 W. Katella Avenue

Orange, CA 92867

Highlights:

• Fitness and conditioning areas

• Locker rooms

• Shower facilities

• Training support spaces

• High-use athletic facilities requiring frequent cleaning

Additional Information:

• Attendance shall be documented at each job walk.

• Respondents are responsible for arriving on time.

• Late arrivals may not be permitted to join a job walk already in progress.

• Respondents are responsible for complying with all posted safety, security, escort, and facility access requirements.

• Failure to satisfy required background clearances or security requirements by the applicable deadlines may prevent attendance at certain job walk locations.

• The County reserves the right to modify the schedule, sequence of locations, or meeting locations by written addendum.

• All solicitation-related questions shall be submitted through the OpenGov Question & Answer

Portal. Verbal responses or discussions during the job walks shall not modify the solicitation and are not binding upon the County.

Security Clearance and Facility Access Requirements:

Certain job walk locations require advance security clearances, background checks, escorts, or other access procedures. Respondents are solely responsible for completing all required security requirements within the specified timeframes. Failure to obtain the required approvals may result in the Respondent being denied access to the facility. Because attendance at the identified job walks is mandatory, failure to obtain the necessary approvals may result in the Respondent being deemed non-responsive. Requirements include but are not limited to:

Respondents are encouraged to begin the clearance process immediately upon release of this solicitation.

Orange County Sheriff's Department (OCSD)

Applies to:

• OCSD Jail Facilities – IRC and Men's Central Jail o 550 N. Flower Street, Santa Ana, CA 92703

• OCSD Training Facility – Katella Gym o 1900 W. Katella Avenue, Orange, CA 92867

Requirements

• All attendees must successfully complete the OCSD security clearance process prior to the scheduled job walk.

• Security clearance processing may take up to three (3) weeks.

• Respondents are solely responsible for submitting complete and accurate information. The

County is not responsible for delays caused by incomplete or inaccurate submissions.

• Each Respondent shall provide confirmation of approved security clearance to the County Deputy

Procurement Agent prior to attending the job walk.

• Individuals who have not received security clearance approval will not be permitted to enter the facility.

• No prohibited items or personal belongings may be brought into the secured facilities. Please refer to Mandatory Job Walk Information Package for additional security procedures and information.

Security Clearance Registration

Registration: https://ocsheriff.dynamics365portals.us/Account/Login/Register?returnUrl=%2F

Sign-In: https://ocsheriff.dynamics365portals.us/SignIn?returnUrl=%2F

Invite Code: BC-0280-r

Orange County Probation Department

Applies to:

• Probation Santa Ana Campus (SAC)

• Probation Juvenile Hall (JH)

Requirements

• Respondents shall submit a photocopy of each attendee's valid driver's license.

https://ocsheriff.dynamics365portals.us/Account/Login/Register?returnUrl=%2F https://ocsheriff.dynamics365portals.us/SignIn?returnUrl=%2F

• Respondents shall provide a list of all attendees, including:

o Full name o Company name

• If multiple attendees will be participating, the required information shall be submitted to the

County at least three (3) to four (4) business days prior to the scheduled job walk to allow sufficient time for security screening.

• Background checks are required for entry.

• Radios and similar communication devices are prohibited within Probation facilities.

• Only individuals approved through the security process will be permitted to participate in the job walk.

Information should be submitted at least three (3) to four (4) business days prior to the scheduled job walk.

To RSVP, please submit all information to: Michael Macias at Michael.Macias@prob.ocgov.com

Social Services Agency (SSA)

Applies to:

• Orangewood Children and Family Center (if applicable)

• Santa Ana Regional Center (SARC), if required by the facility

Requirements

• Each attendee shall present a valid government-issued driver's license.

• County staff will escort attendees

• Photography of SSA staff and clients is prohibited

John Wayne Airport (JWA)

Applies to:

• John Wayne Airport Terminal

Requirements

• Valid government-issued identification is required.

• Escorts are required for all restricted and Air Operations Area (AOA) locations.

• All attendees shall comply with Airport security requirements and instructions provided by

Airport personnel.

• Respondents shall remain with the assigned escort at all times while in restricted areas.

General Security Requirements

• Respondents are responsible for ensuring all attendees satisfy applicable security requirements prior to each job walk.

• Respondents should allow sufficient processing time when submitting required documentation.

• The County reserves the right to deny access to any individual who has not satisfied applicable security requirements.

• Attendance substitutions after security clearance deadlines may not be permitted.

• Failure to comply with applicable security requirements shall not constitute grounds for rescheduling an individual job walk.

Additional Security Requirements

• Identification: All job walk attendees must carry a valid U.S. Government or State-issued picture

ID.

• Security Screening: Be prepared for facility security requirements, which may include metal detector screening, personal searches, and vehicle searches (if your vehicle enters Sheriff's property).

mailto:Michael.Macias@prob.ocgov.com

• Compliance: You must comply with all facility rules and directives given by Sheriff's Department

Personnel. Please note that delays in the scheduled job walk may occur due to the nature of the facility.

• Prohibited Devices: Electronic devices, including but not limited to cell phones and cameras, are strictly prohibited in Sheriff's Facilities during the job walk. There is no storage available for these devices, so please do not bring them.

• Criminal Violations: Be advised that anyone entering a Sheriff's Facility suspected of committing a criminal violation may be detained by Sheriff's Security Personnel.