RFI K13570 Out of Cell.pdf.crdownload

Washington State Department of Corrections

RFI K13570 Page 1 of 10

24RCP

REQUEST FOR INFORMATION

RFI K13570

Out of Cell Tracking of Incarcerated Individuals in

Released by the

Washington State Department of Corrections

Issue Date: October 10, 2024

Response Deadline: No later than 4:00PM, November 08, 2024. Early responses are encouraged.

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CONTENTS OF THE REQUEST FOR INFORMATION:

1. PURPOSE

2. BACKGROUND AND RELEVANT INFORMATION

2.1 BACKGROUND

2.2 DEPARTMENT LOCATIONS WHERE SERVICES MAY BE NEEDED

2.3 REQUIREMENTS FOR SYSTEM PROVIDED AT DEPARTMENT FACILITIES

3. INFORMATION REQUESTED FROM VENDORS

4. GENERAL INFORMATION FOR VENDORS

4.1 RFI COORDINATOR

4.2 SCHEDULE OF ACTIVITIES

4.3 VENDOR QUESTIONS

4.4 VENDOR RESPONSES TO RFI

4.4.1 Submitting a Response

4.4.2 Content of Response

4.5 PROPRIETARY INFORMATION/PUBLIC DISCLOSURE

4.6 AMENDMENTS

4.7 RIGHT TO CANCEL

4.8 COSTS TO RESPOND

4.9 NO OBLIGATION TO CONTRACT

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STATE OF WASHINGTON

DEPARTMENT OF CORRECTIONS

TUMWATER, WASHINGTON

REQUEST FOR INFORMATION

RFI K13570

OUT OF CELL TRACKING OF INCARCERATED INDIVIDUALS IN WASHINGTON STATE

1. PURPOSE

The Washington State Department of Corrections (“Department” or “DOC”) is initiating this Request for Information (“RFI”) to obtain information about potential vendors and the services they may be able to accurately track out-of-cell time for incarcerated individuals being managed in Restrictive

Housing (RH).

Vendor responses to this RFI may be used to assist the Department in determining the contractual options available to meet the tracking requirements of the Department and the Washington Legislature.

The Department may use the information obtained in the preparation of a competitive solicitation.

This RFI is neither an offer nor a request to contract. This RFI does not obligate the Department to contract, issue a competitive solicitation, or take any action toward procuring services. The Department reserves the right to explore all options in its efforts to provide quality services to Individuals, including, but not limited to, options that are brought to its attention through this RFI. This RFI shall not be construed to create an obligation or commitment on behalf of the Department or any Vendor.

2. BACKGROUND AND RELEVANT INFORMATION

2.1 BACKGROUND

The Washington State Department of Corrections, Prisons Division, is seeking a vendor to accurately track out-of-cell time for incarcerated individuals being managed in Restrictive Housing

(RH). Programs and services will be provided without discrimination as to race, ethnicity, skin color, sex, gender, marital status, sexual orientation, political affiliation, age, creed, religion, national origin, or the presence of any sensory, mental or physical disability. The goal is to provide quality and meaningful out of cell time for these Individuals, while maintain the safety of all individuals, Staff and Contractors.

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2.2 DEPARTMENT LOCATIONS WHERE SERVICES MAY BE NEEDED

The Department would like to contract with Vendors to provide services at or near the following locations:

Clallam Bay Corrections Center Clallam Bay, WA 98326

Stafford Creek Corrections Center Aberdeen, WA 98520

Washington Corrections Center Shelton, WA 98584

Washington Corrections Center for Women Gig Harbor, WA 98332-8300

Monroe Correctional Complex Monroe, WA 98272

Airway Heights Corrections Center Airway Heights, WA 99001-1899

Coyote Ridge Corrections Center Connell, WA 99326

Washington State Penitentiary Walla Walla, WA 99362

2.3 REQUIREMENTS FOR PROPOSED SYSTEM

Please refer to Attachment A, Out of Cell Tracking Requirements.

3. INFORMATION REQUESTED FROM VENDORS

Please respond to the requests for information in Attachment B, Information from Vendors.

4. GENERAL INFORMATION FOR VENDORS

4.1 RFI COORDINATOR

The RFI Coordinator is the Department’s primary point of contact for this RFI. Upon receipt of this RFI, all communication between Vendors and DOC shall be with the following RFI Coordinator:

Name Renee Parker

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E-Mail Address docrfpresponse@doc.wa.gov

Vendors may rely only on written statements issued by the RFI Coordinator.

4.2 SCHEDULE OF ACTIVITIES

The dates listed below represent the projected procurement schedule. Failure to meet any of the required deadlines will result in disqualification from participation in the procurement. All times are local at Tumwater, Washington.

The Department reserves the right to change the timeline. Any changes to the schedule prior to the

Response due date will be posted electronically on WEBS as an amendment to this solicitation.

RFI issued by posting on Washington's Electronic Business

Solution (WEBS) site. https://pr-webs-vendor.des.wa.gov/

October 10, 2024

Deadline for RFI coordinator to receive Vendors’ emailed questions about this RFI.

October 28, 2024, at 4:00 PM

Date by which responses to Vendors’ written questions will be posted on WEBS as an Amendment to this RFI.

October 30, 2024

Vendors’ Responses due by email to RFI coordinator. November 08, 2024, at 4:00 PM

4.3 VENDOR QUESTIONS

Vendors may submit written questions and requests for clarification about the RFI to the RFI

Coordinator by the date set forth in the Schedule of Activities. Questions must be sent via email and include “RFI K13570” in the subject line. Responses to Vendors’ written questions will be posted on WEBS as an addendum to this RFI on or about the date set forth in the Schedule of

Activities.

4.4 VENDOR RESPONSES TO RFI

4.4.1 Submitting a Response

Responses are voluntary and do not create obligations on behalf of Vendor or DOC.

Interested Vendors should submit a response to this RFI to the RFI Coordinator via email on or before the date set forth in the Schedule of Activities. Please include “RFI K13570” and

“Out of Cell Tracking of Incarcerated Individuals in Washington State” in the email’s subject line.

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4.4.2 Content of Response

Interested Vendors should include the following information in their response:

1. Legal name and address of the Vendor.

2. Names, phone numbers, and email addresses of Vendor’s key contact persons.

3. Responses to the information requested in Section 2.3 Requirements for Proposed System.

4. Responses to the information requested in Section 3 Information Requested from Vendors.

4.5 PROPRIETARY INFORMATION/PUBLIC DISCLOSURE

Materials submitted in response to this RFI shall become the property of DOC. The Department is subject to the Public Records Act (Chapter 42.56 RCW). Any information contained in the Response that is proprietary or confidential must be clearly designated. Each page claimed to be exempt from disclosure must reference the specific basis claimed under Chapter 42.56 RCW, the Public Records

Act or other state or federal law that provides for the nondisclosure of your Response information.

Any portion Vendor claims to be proprietary, confidential, or exempt from disclosure must be clearly identified by the word “Proprietary” or “Confidential” printed on the lower right- hand corner of the page.

To the extent consistent with Chapter 42.56 RCW, the Public Records Act, DOC shall maintain the confidentiality of Vendor’s information marked and accepted as confidential or proprietary. If a request is made to view Vendor’s confidential or proprietary information, DOC will notify Vendor of the request and of the date that the records will be released to the requester unless Vendor obtains a court order enjoining that disclosure or the requester and Vendor reach an agreement on the extent of such disclosure, which agreement will be forwarded to DOC by the requester prior to

DOC’s date for the proposed disclosure. If Vendor fails to obtain the requester agreement or the court order enjoining disclosure, DOC will release the requested information on the date specified.

4.6 AMENDMENTS

The Department reserves the right to amend this RFI, in whole or in part, at any time and without obligation or liability. Amendments will be posted on WEBS. Questions, answers, and other pertinent information shall be considered an addendum to the RFI and posted on WEBS. If there is any conflict between amendments or between an amendment and this RFI, whichever document was issued last in time shall be controlling.

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4.7 RIGHT TO CANCEL

The Department reserves the right to cancel or reissue this RFI, in whole or in part, at any time and without obligation or liability.

4.8 COSTS TO RESPOND

The Department will not be liable for any costs incurred by Vendor in preparing a response to this

RFI or any activities related to this RFI.

4.9 NO OBLIGATION TO CONTRACT

This RFI does not obligate the state of Washington or DOC to contract for the goods or services specified herein.