RFI Out of Cell Tracking for Restrictive Housing Units

The Washington State Department of Corrections, Prisons Division, is seeking a vendor to accurately track out-of-cell time for incarcerated individuals being managed in Restrictive Housing (RH) across multiple facilities located in various counties and cities throughout the state. The goal is to provide quality and meaningful out-of-cell time for these individuals while maintaining the safety of all involved. The Department has issued a Request for Information (RFI) to gather information from vendors on their capabilities to meet detailed requirements for the proposed tracking system, which must have the ability to monitor and report on various operational, programming, communication, housing, meal, hearing, medical, and destination tracking needs. Responses to the RFI are due by November 8, 2024, and the Department may use the information obtained to assist in determining contractual options and prepare a subsequent competitive solicitation, though this RFI does not obligate the Department to contract for these services.

The RFI indicates the contracting opportunity is open to small, diverse, and veteran-owned businesses, but does not specify any set-aside requirements. It also does not provide information on incumbent vendors, funding sources, or contract term lengths. The Department has requested vendors provide details on their business profile, implementation plan, required equipment, and pricing, including any initial hardware, software, platform, and professional service costs, as well as any renewal or leased equipment fees. The Department intends to select a vendor that can effectively manage a minimum of 777 individuals in RH units across the state.