rfb-dos-2025-19.pdf

STATE OF NEW HAMPSHIRE

Department of Safety Division of New Hampshire State Police

Troop E

RFB DOS 2025-19

REQUEST FOR BIDS

FOR:

Removal and disposal of existing carpet. Furnish and install carpet tile and rubber flooring.

ISSUED: 05/02/2025

BIDS DUE NO LATER THAN:

Friday 5/16/2025 at (4:00 pm) EST (EDT)

CONTENTS:

Section 1: Overview and Requirements Section 2: Terms and Conditions

Section 3: Bid Submission Instructions Section 4: Bid Response Documents

SECTION 1: OVERVIEW & REQUIREMENTS

OVERVIEW:

Removal and disposal of existing carpet. Furnish and install carpet tile and rubber flooring.

SECTION 2: TERMS & CONDITIONS

SPECIFICATIONS:

Removal and disposal of existing carpet and base. Furnish and install Paul White Company carpet tiles

(Style Diffuse, Color Flutter (9/N:59575 75761) carpet tile and 4” Johnsonite cove base with toe (Tarkett/Johnsonite #63 Burnt Umber), approximately 2600 sq footage. Furnish and install Johnsonite rubber floor tiles in required area. Approximately 800 sq footage. Work to be completed at the Troop E location, at the Troop E location, 1864 White Mountain Highway, Tamworth, NH 03886. See

Attachments for more information.

VENDOR CERTIFICATIONS:

ALL bidders MUST be duly registered as a vendor authorized to conduct business in the State of New Hampshire.

STATE OF NEW HAMPSHIRE VENDOR APPLICATION: Bidders MUST have a completed Vendor Application and Alternate W-9 Form which MUST be on file with the NH Bureau of Purchase and Property. See the following website for information on obtaining and filing the required forms (no fee):

https://www.das.nh.gov/purchasing/vendorresources.aspx

NEW HAMPSHIRE SECRETARY OF STATE REGISTRATION: A bid award, in the form of a purchase order or contract, will ONLY be awarded to a vendor who is CURRENTLY registered to do business AND in good standing with the State of New Hampshire. Please visit the following website to find out more about the requirements for registration with the NH Secretary of State:

https://sos.nh.gov/corporation-ucc-securities/corporation/online-business-services/

VENDOR RESPONSIBILITY:

The successful vendor shall be solely responsible for meeting all terms and conditions specified in the RFB, their bid, and any resulting contract. Any subcontracted vendor shall first be approved by the State. The vendor shall remain wholly responsible for performance under the contract and will be considered the sole point of contact with regard to all contractual matters, including payment of any and all charges resulting from any contract.

Regardless of the vendors selected, DOS reserves the right to use any information presented in a bid response. The content of each vendor’s bid shall become public information once a contract has been awarded.

LIABILITY:

https://www.das.nh.gov/purchasing/vendorresources.aspx https://sos.nh.gov/corporation-ucc-securities/corporation/online-business-services/

The State shall not be held liable for any costs incurred by the vendor in the preparation of their proposal or for work performed prior to contract issuance.

CERTIFICATE OF INSURANCE:

Prior to performing any services for the State, vendors awarded a contract shall be required to:

• Submit proof of comprehensive general liability insurance in accordance with Section 14 of the P-37 contract. The coverage shall have appropriate riders against all claims of bodily injury, death or property damage, in amounts of not less than $1,000,000.00 per occurrence and $2,000,000.00 aggregate.

• Certify compliance with, or exemption from, the requirements of NH RSA 281-A, Workers’ Compensation, in accordance with Section 15 of the P-37 contract.

CONTRACT TERMS AND CONDITIONS:

The form contract P-37 included herein shall be part of this bid and the basis for contract discussions. The successful vendor and the State, following notification of award, shall promptly execute this form of contract, which is to be completed by incorporating the service requirements and price conditions established by the vendor’s offer.

BID INQUIRIES/CLARIFICATIONS:

All questions regarding this RFB contact:

James Minery Bureau of Facilities Management James.C.Minery@DOS.NH.GOV

All questions regarding the scope of service contact:

James Minery Bureau of Facilities Management James.C.Minery@DOS.NH.GOV

Vendor Inquiry Period ends 5/14/2025 at 4:00pm Final Agency Responses to Inquiries will be by 5/15/2025 at 4:00pm

Vendor must include complete contact information including the vendor's name, telephone number and fax number and e-mail address.

All requests must be received in writing no later than 4:00pm on 5/16/2025

Vendor must include complete contact information including the vendor's name, telephone number and fax number and e-mail address.

ADDENDUM:

In the event it becomes necessary to add or revise any part of this bid prior to the scheduled Bid Opening/Due Date, the Department of Safety, New Hampshire State Police, Troop E shall post any Addenda on the website. It is a vendor’s responsibility to access the website to ensure no bidding opportunity or addenda are overlooked which may impact this bid. The web address is The web address is https://apps.das.nh.gov/bidscontracts/bids.aspx

BID OPENING/DUE DATE:

All bid submissions must be received at the Department of Safety, 33 Hazen Drive, Concord, NH no later than 4:00pm EST on 5/16/2025. Submissions received after the date and time specified will be marked as late and will not be eligible for consideration in the evaluation process. There will be no exceptions to this requirement.

The Agency will conduct an initial screening step to verify Vendor compliance with the submission requirements set forth in the RFB and the minimum substantive content and bid format set forth within this RFB. The Agency may waive or offer a limited opportunity to cure immaterial deviations from the RFB requirements if it is determined to be in the best interest of the State. A bid that fails to satisfy content, format or submission requirements may be rejected without further consideration.

All offers shall remain valid for a period of one hundred and twenty (120) days from the Bid Due Date.

A vendor’s disclosure or distribution of proposals other than to Department of Safety, 33 Hazen Drive, Concord, NH, will be grounds for disqualification. No more than one (1) bid per respondent should be submitted.

mailto:James.C.Minery@DOS.NH.GOV mailto:James.C.Minery@DOS.NH.GOV https://apps.das.nh.gov/bidscontracts/bids.aspx

BID RECEIPT AND OPENING:

In accordance with RSA 21-G:37 I and II(a), to preserve the integrity of the bidding process, a public bid opening will be held at which it shall disclose the name of the bidders which submitted timely bids and the prices offered.

AWARD CONSIDERATION:

The contract award shall be made to a Vendor meeting all terms and conditions of this RFB and providing the lowest total cost of the price for books only, books with CD’s included and books with e-book option.

The State reserves the right to cancel all or any part of this RFB at any time. Cancellation of this RFB, in whole or in part, shall not bar the State from issuing an RFB for the same services or from purchasing the same services through other means. Any resulting contract(s) shall become effective on the date approved by Governor and Executive Council for the State of New Hampshire.

If necessary, the vendor agrees to submit a properly executed State agreement form P37 and provide required supporting documentation/certifications within ten (10) business days of being notified they were the lowest bidder. Any agreement(s) that may result from this RFB shall not be binding on either party until final approval.

NOTIFICATION AND AWARD OF CONTRACTS:

Department of Safety, 33 Hazen Drive, Concord, NH, shall provide written notification to a vendor who is awarded a contract relative to this RFB. Public announcements or news releases pertaining to any contract awarded shall not be made without the written permission of the Department.

Bid results will not be given by telephone. Bid results will be made public at the time of bid award which occurs upon the approval of the Governor & Council. Bid results may be viewed on our website at www.nh.gov/safety/commissioner/procurement/index.htm

INVOICING AND PAYMENT:

Invoices shall be submitted via email to the Department of Safety upon completion of services to the equipment. Payment of said invoices shall be paid in full within thirty (30) days after receipt of properly documented invoices and acceptance of the work to the State’s satisfaction.

Invoice Remit Email Address: accountspayable@dos.nh.gov http://www.nh.gov/safety/commissioner/procurement/index.htm

SECTION 3: BID SUBMISSION INSTRUCTIONS

INSTRUCTIONS:

All vendors must summarize their prices in Section 4.

All vendors must have a certificate of good standing from NH Secretary of State, a certificate of authority/vote and a certificate of lability insurance.

All vendors must be registered as a NH vendor with a NH vendor identification number.

Once the bidder is selected, the contract will go to the Governor and Council for final approval to award the contract.

BID SUBMISSION:

Vendors shall submit their sample product and bid in its entirety via hand-delivery, mail (address below), or electronically to DOS.Facilities.Requests@dos.nh.gov.

Mailing Address:

James Minery NH Department of Safety Facilities Management 33 Hazen Drive Concord, NH 03305

Hand-Delivered:

James Minery NH Department of Safety Facilities Management 33 Hazen Drive Concord, NH 03305

Responses shall be marked as:

State of New Hampshire RFB DOS 2025-19 Due Date: 5/16/2025 and 4:00 PM mailto:DOS.Facilities.Requests@dos.nh.gov

SECTION 4: BID RESPONSE DOCUMENTS

OFFER:

The bidder hereby offers to provide removal and disposal of existing carpet. Furnish and install carpet tile and rubber flooring.

QUALIFICATION OF CONTRACTORS:

The contractor shall provide, at least 2 clients currently being serviced and that the clients listed demonstrate successful services for the makes and types of services listed within this bid.

Client Name____________________, Contact Person____________________ Phone # ___________________

Client Name____________________ , Contact Person____________________

Client Name____________________ , Contact Person____________________

BIDDER CONTACT INFORMATION:

VENDOR NAME:

VENDOR ADDRESS:

CONTACT NAME:

CONTACT EMAIL:

TEL. #_______________________________________

FAX#________________________________________

EMERGENCY RESPONSE #

REMIT ADDRESS:

REMIT CITY, STATE ZIP:

QUOTE FORM

The bidder hereby offers to provide removal and disposal of existing carpet and base. Furnish and install Paul White Company carpet tiles (Style Diffuse, Color Flutter (9/N:59575 75761) carpet tile and 4” Johnsonite cove base with toe (Tarkett/Johnsonite #63 Burnt Umber). Approximately 2600 sq footage.

Furnish and install Johnsonite rubber floor tiles in required area. Approximately 800 sq footage.

COMPANY:

CONTACT:

ADDRESS:

CITY/STATE/ZIP:

Itemized Goods / Services Description Qty Price

Total Bid $

Signed:________________________________________________ Date:___________________________

Printed Name:__________________________________________ Title:___________________________

Submit with other forms to: NH Department of Safety Facilities Management 33 Hazen Drive Concord, NH 03305

Attention: James Minery