REVISED Attachment G.pdf

Attachment G Technical Proposal Instructions and Evaluation Criteria

INSTRUCTIONS

Each evaluator should read all Responses before attempting to assign scores to any one Response. Evaluators must score each Respondent being evaluated on a separate score sheet.

Throughout the evaluation process, the confidentiality and security of the Responses and the scoring process must be maintained.

Response Evaluation – The evaluators will independently score the Technical Response (Tabs B-D). The evaluators will not review or evaluate any other tabs of the Response.

Respondents will be scored 1-5 on the criteria outlined in the Vendor Scorecard. A score between 1-5 will be assigned to each criteria in the scorecard. The average score from each tab will be multiplied by their weight and then doubled. The total maximum score is 9. Only whole numbers will be assigned to each criteria.

Scoring should reflect the evaluator’s independent evaluation of the Respondent’s overall response based on each criterion and should consider the Respondent’s ability to meet each function, characteristic, performance level, or specification described in the solicitation. A Respondent who exceeds the function, characteristic, performance level, or specification described in the solicitation should receive a higher score than a Respondent who merely meets the function, characteristic, performance level, or specification.

The number of Respondents listed on the Vendor Scorecard is only used as an example.

Once the evaluator has completed a score sheet for each Response, the evaluator will submit the completed score sheets to the Procurement Officer.

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LAS/PBS Data Application Migration - EOG-RFP-23-02

Respondent #1 Respondent #2 Respondent #3 Respondent #4

Technical Approach - Respondent's proposed deliverables and timeline Verfiable and quantifiable deliverables and timeline

CRITERIA SCORES WEIGHT Respondent #1 Respondent #2 Respondent #3 Respondent #4

A. Executive Summary, Experience and References 0.07 B. Management Plan 0.30 C. Technical Plan 0.53

Total Score 0.90

*Score Example based on 5 points maximum A = 90 to 100% of max. points = Score of 5 B = 80 to 89% of max. points = Score of 4 C = 70 to 79% of max. points = Score of 3 D = 60 to 69% of max. points = Score of 2 F = 0 to 59% of max. points = Score of 1

Technical Approach - Respondent's ability to meet all requirements Capabilities to accomplish Scope of Services

Key Personnel - Names and Resume of each person Names and Resumes (incl certifications)

Key Personnel - Role, Responsibilites and Functions of each person Specific roles / skills and functions

Key Personnel - Allocation of each person to this project Percentage of time of each person to be devoted to project

Key Personnel - Assigned tasks for each person Specific tasks

Technical Approach - General Requirements Understanding the Business Requirements, Vision & Scope

Average Score

Technical Approach - Solution is sustainable and maintainable

Average Score Service Level Agreement Including scope requirements and compliance with Statute

Average Score

Average Score Tab C. Respondent's Management Plan BASIS FOR SCORE

Admin & Mgmt - Management Style and Methodology Management Style, Culture and services/project methodology

Admin & Mgmt - Means of Communication Methods of communication

Admin & Mgmt - Organizational Structure Description of organization's structure

Admin & Mgmt - Control Costs / Financial Viability Methodology of controlling costs

Admin & Mgmt - Services Reliability Methods to providing reliable service

Admin & Mgmt - Schedule Control & Reliability Methods to control reliable project/work schedule

Admin & Mgmt - Means of Coordination Methods of project teams coordination and work plan

References At least 3 separate and verifiable references or organizations

Subcontractors / Partnerships Completed identification and role

Requirements and scope complete

Tab B. Executive Summary, Experience and References BASIS FOR SCORE

CRITERIA

Scores Available from 1-5.

Exec Summary - Written Non-Technical Language Summarize overall capabilities and approach to complete project in clarity

Prior Revelant Experience & Success Verifiable details of prior completion of similar projects

Capabilities and Approaches for accomplishing the services Convincing capabilities and approach

Tab D. Respondent's Technical Plan BASIS FOR SCORE Technical Approach - Purpose Approach and methodology to accomplish Scope of Services

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