Revised Attachment B Bid Sheet RFB 758 2600000672 6-30-2026.docx
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- Attached to
- Re-Bid Off-Site Data & Document Storage
- Solicitation number
- RFB 758 2600000672 3
- Issued by
- Kentucky
About this file
This is a revised bid sheet attachment for RFB 758 2600000672 issued by the Commonwealth of Kentucky for off-site data and document storage services. The solicitation seeks a vendor to provide comprehensive storage solutions for approximately 80 cases currently held at an existing contracted facility. Services include standard and large box storage, non-standard item storage, climate-controlled shelving for paper records, high-security environment-controlled vaults for backup media and bulk media bins, initial intake and inventory of current holdings, and data entry and indexing labor. The contract is effective through June 30, 2026, with archival storage requirements that do not include 24/7/365 access, vendor inventory management, or rush delivery services.
The bid sheet establishes a maximum of 80 points for pricing and 20 points for vendor experience, with scores calculated based on pickup and delivery costs across three counties (Franklin, Jefferson, and Boone) and three service levels (weekday, weekend, and emergency), plus monthly storage unit rates for various box and media types and one-time intake fees. A minimum of five years of experience in providing these services is mandatory, with bids offering less experience deemed non-responsive; vendors meeting the five-year requirement receive no experience points, while those exceeding five years receive points up to a maximum of 20 based on total years in service. All pricing must be submitted as fully loaded, not-to-exceed costs and include courier services and round-trip transportation regardless of volume.
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Text version
REVISED 6/30/2026
ATTACHMENT B
Bid Sheet
RFB 758 2600000672
Off-Site Data and Document Storage
Vendor shall complete this document, and shall not revise in any way, otherwise the bid shall be deemed non-responsive.
The vendor shall enter a fully loaded, not-to-exceed cost for the items listed below for each table.
Currently there are approximately 80 cases in storage at the current contracted facility.
Archival storage will not require the following:
1) Twenty-four (24) hour – 365 day access
2) Vendor inventory
3) Rush delivery
A. PRICE (Maximum Points: 80)
STORAGE SERVICES PER PICKUP AND/OR DELIVERY
[This is per exchange, per using agency and shall include all courier service rates, and round-trip transportation regardless of the delivery/pickup total volume] Cost (not-to-exceed)
Maximum Points Available
Work Week Pickup and/or Delivery (Monday – Friday)
| · Franklin County |
| $ |
10 points
| · Jefferson County |
| $ |
| · Boone County (Alternate Data Center Location) |
| $ |
Weekend Pickup and/or Delivery (Saturday & Sunday)
| · Franklin County |
| $ |
5 points
| · Jefferson County |
| $ |
| · Boone County (Alternate Data Center Location) |
| $ |
Emergency (Rush) Pickup and/or Delivery (Per Agency Specifications 7x24)
| · Franklin County |
| $ |
5 points
| · Jefferson County |
| $ |
| · Boone County (Alternate Data Center Location) |
| $ |
The average of the Total Cost for each section will be calculated for scoring purposes.
STORAGE SERVICE
PER STORED ITEM
UNIT OF MEASURE
COST (NOT-TO-EXCEED)
MAXIMUM POINTS AVAILABLE
| Standard Box Storage (Up to 1.2 cu. ft. / approx. 15"x12"x10") |
| Per Box/Month |
| $ |
10 points
| Large/Oversize Box Storage (1.3 to 2.4 cu. ft. / approx. 24"x15"x11") |
| Per Box/Month |
| $ |
| Non-Standard Items/Bulk Items (Odd shapes, unboxed ledgers, maps) |
| Per Cubic Foot / Month |
| $ |
5 points
| Standard Climate-Controlled Shelving (Paper records) |
| Per Cubic Foot / Month |
| $ |
| High-Security Environment-Controlled Vault (Backup media/tapes) |
| Per Slot/Month |
| $ |
| High-Security Environment-Controlled Vault (Bulk media bins) |
| Per Bin / Month |
| $ |
| Initial Intake of Current Inventory |
| Per Box (One-Time Fee) |
| $ |
| Data Entry / Indexing Labor: Hourly rate for vendor staff to open a box, identify its contents, and log the data |
| Per Hour |
| $ |
B. YEARS IN SERVICE (Maximum Points: 20)
| EXPERIENCE |
| # OF YEARS |
| MAXIMUM POINTS AVAILABLE |
Years in Service
_______Years
20 points
A minimum of five (5) years experience providing the services outlined in the RFB is required for this bid. Bids offering less than five (5) years shall be considered non-responsive and eliminated from the bid evaluation. Bidders who meet the five (5) year requirement shall not receive any points. Bidders who exceed the five (5) year requirement shall receive points. The bidder with the greatest number years (not to exceed twenty (20) years) receives the maximum points.
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