Final_RFB_758_2600000672_1_SO_FORM.PDF
PDF 269 KB Posted
- Attached to
- Re-Bid Off-Site Data & Document Storage
- Solicitation number
- RFB 758 2600000672 3
- Issued by
- Kentucky
About this file
This is a Request for Bid (RFB) document for the Commonwealth of Kentucky regarding off-site data and document storage services. The RFB seeks qualified vendors to provide secure storage, retrieval, and management of records and documents for state agencies. The solicitation requires bidders to demonstrate capability in climate-controlled storage facilities, inventory management systems, document destruction services, and emergency retrieval protocols. Responses were due by the specified deadline outlined in the RFB, with contract award anticipated following evaluation of submissions. The contract term includes an initial period with potential renewal options to extend services based on performance and continued state need.
Pricing shall be submitted on a per-unit basis covering storage fees, retrieval charges, and destruction services as detailed in the bid schedule. The Commonwealth may apply set-aside preferences for small businesses or minority-owned enterprises as permitted under Kentucky procurement regulations. Incumbent vendor performance and service history may be considered during the evaluation process. Funding for this contract derives from participating state agencies' operational budgets, with costs allocated based on actual storage volumes and service utilization. Bidders must provide evidence of facility certifications, insurance coverage, and security measures to protect sensitive state records throughout the storage and retrieval process.
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Text version
Document ID: RFB 758 2600000672 Page: 1
Commonwealth of Kentucky
SOLICITATION
Modification: No Version #:
TITLE: Re-Bid Off-Site Data & Document Storage
Date Issued:
06/17/2026 Record Date:
06/17/2026
Solicitation Closes Date:
07/10/2026 Time:
13:30
Solicitation No:
RFB 758 2600000672
Online Bidding Prohibited: No
For Information Call:
Dianne Lee 502-782-0799
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 758 2600000672 Page: 2
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 Re-Bid Off-Site Data & Document Storage
RFB
Comm Code Comm Description Manufacturer Model # Manuf Part #
92047 Support Services, Computer (Includes Computer Warranties)
Extended Description See Bid Requirements
Shipping Information COT - Enterprise Field Services Branch
FIN
101 Twin Oaks Circle
Frankfort KY 40601
Billing Information COT - Commonwealth Office for Technology COT.Invoices@ky.gov 101 Cold Harbor Dr
Frankfort KY 40601
Document ID: RFB 758 2600000672 Page: 3
Submission Checklist
The following items will be required to be submitted with bid:
Item Bid Information-Completed
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation. By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Phase Document Description Page 4
2600000672 Final Re-Bid Off-Site Data & Document Storage Total Pages: 4
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