Attachment B Bid Sheet RFB 758 2600000672.docx
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- Attached to
- Re-Bid Off-Site Data & Document Storage
- Solicitation number
- RFB 758 2600000672 3
- Issued by
- Kentucky
About this file
This Attachment B Bid Sheet is a pricing and evaluation form for Kentucky's Re-Bid Off-Site Data & Document Storage solicitation (RFB 758 2600000672). Vendors must complete the document without revisions to remain responsive and shall provide not-to-exceed maximum costs for all line items regardless of volume. The bid sheet encompasses pickup and delivery services across three county locations (Franklin, Jefferson, and Boone), with pricing tiers for work week (Monday-Friday), weekend (Saturday-Sunday), and emergency rush services (7x24). Additionally, vendors must provide monthly storage pricing for both open shelf and closed container options, differentiated between temporary data backup storage with frequent retrieval requirements and archival data/document storage with infrequent retrieval needs. Currently, approximately 80 cases are in storage at the existing contracted facility.
All courier service rates must include librarian filing fees for retrieval and access plus round-trip transportation costs regardless of delivery or pickup volumes. The pricing evaluation carries a maximum of 80 points, with 20 points for work week pickup/delivery, 10 points for weekend services, 10 points for emergency services, and 10 points each for both temporary backup and archival storage fees under both open shelf and closed container categories. Additional evaluation criteria include years in service, worth a maximum of 20 points, with a five-year minimum experience requirement; bidders meeting only the five-year minimum receive no points, while those exceeding five years receive points up to a maximum of 20 years. Archival storage is exempted from 24-hour, 365-day access requirements, vendor inventory obligations, and rush delivery provisions.
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Text version
ATTACHMENT B
Bid Sheet
RFB 758 2600000672
Off-Site Data and Document Storage
Vendor shall complete this document, and shall not revise in any way, otherwise the bid shall be deemed non-responsive.
The vendor shall enter a not to exceed cost for the items listed below for each table regardless of the volume. In other words, the maximum cost for each item shall be entered. The vendor can always quote the agency for less than the amount entered based on volume, however for purposes of this RFB and resulting contract, the not to exceed, maximum cost, must be entered.
These courier service rates will be per exchange, per using agency. All courier service rates shall include the librarian filing fees (retrieval and access) and round-trip transportation to and from the Commonwealth Data Center or other agency locations regardless of the delivery/pickup total volume.
Currently there are approximately 80 cases in storage at the current contracted facility.
Archival storage will not require the following:
1) Twenty-four (24) hour – 365 day access
2) Vendor inventory
3) Rush delivery
A. PRICE (Maximum Points: 80)
Storage Services Pricing Schedule Per Pickup and/or Delivery Cost (not-to-exceed)
Additional Fees
Total Cost
Maximum Points Available
Work Week Pickup and/or Delivery (Monday – Friday)
| · Franklin County |
| $ |
| $ |
| $ |
20 points
| · Jefferson County |
| $ |
| $ |
| $ |
| · Boone County (Alternate Data Center Location) |
| $ |
| $ |
| $ |
Weekend Pickup and/or Delivery (Saturday & Sunday)
| · Franklin County |
| $ |
| $ |
| $ |
10 points
| · Jefferson County |
| $ |
| $ |
| $ |
| · Boone County (Alternate Data Center Location) |
| $ |
| $ |
| $ |
Emergency (Rush) Pickup and/or Delivery (Per Agency Specifications 7x24)
| · Franklin County |
| $ |
| $ |
| $ |
10 points
| · Jefferson County |
| $ |
| $ |
| $ |
| · Boone County (Alternate Data Center Location) |
| $ |
| $ |
| $ |
The average of the Total Cost for each section will be calculated for scoring purposes.
Storage Services Schedule Price Per Media Item Per Month (Open Shelf) “frequent retrieval” = active storage, highly accessible “infrequent retrieval” = archival storage
Cost (not-to-exceed)
Maximum Points Available
Temporary Data Backup Storage Fee (frequent retrieval)
| $ |
| $ |
| $ |
10 points
Archival Data/Document Storage Fee (infrequent retrieval)
| $ |
| $ |
| $ |
Storage Services Schedule Price Per Container Per Month (Closed Container) “frequent retrieval” = active storage, highly accessible “infrequent retrieval” = archival storage
Cost (not-to-exceed)
Maximum Points Available
Temporary Data Backup Storage Fee (frequent retrieval)
| $ |
| $ |
| $ |
Archival Data/Document Storage Fee (infrequent retrieval)
| $ |
| $ |
| $ |
B. YEARS IN SERVICE (Maximum Points: 20)
Years in Service
_______Years
A minimum of five (5) years experience providing the services outlined in the RFB is required for this bid. Bids offering less than five (5) years shall be considered non-responsive and eliminated from the bid evaluation. Bidders who meet the five (5) year requirement shall not receive any points. Bidders who exceed the five (5) year requirement shall receive points. The bidder with the greatest number years (not to exceed twenty (20) years) receives the maximum points.
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