Response to Offer Questions document 8.docx

Vendor Questions for RFP# SDSU12202023 – University Housing/Residence Life Facilities Laundry Equipment & Services January 10, 2024

Vendor A:

1. Page 5 - 1.15 - LENGTH OF CONTRACT – In addition to the RFP specified length term of 5 years. Is the committee agreeable to evaluating alternative length terms of more or less than 5 years? For the purpose of the vendors response the term is set to 5 years The term may be modified in final negotiations between the successful vendor and the Universities.

1. Page 5 1.15 - The South Dakota Board of Regents reserves the right to utilize this RFP and resulting contract to source equipment and implement laundry services at the University of South Dakota, South Dakota School of Mines & Technology and Black Hills State University, should any or all of these universities request such services. The addition of any or all of these universities is subject to successful negotiations on contract pricing.

Are you able to provide some information about these 3 campuses?

· Current Laundry Contract Expiration Date? If none are they self-op?

· Number of Resident Students by Campus? Approximate number sufficient.

· Number of Washers and Dryers by Campus? Approximate number sufficient.

This section was included to comply with the State of South Dakota procurement regulations to allow these universities to work with the awarded vendor without going out with an additional RFP. This data will not be provided at this time and these additional campuses are not a requirement that vendors needs to accommodate in order to submit a responses. Vendors should only consider DSU, NSU and SDSU when submitting responses.

1. Page 8 - 3.1 Contractor may buyout existing University laundry equipment upon approval by the State Office of Property Management. Is this for South Dakota State University only? It was stated on the pre-bid zoom call Dakota State University and Northern State University presently outsource the laundry contract to an outside company. Who presently owns the equipment at Dakota State University and Northern State University. The outside company or the Universities? See attached sheets from individual campuses.

1. Could you let us know which laundry rooms by campus require ADA accommodation? See attached sheets from individual campuses.

1. Could you confirm all dryers are electric for each of the 3 campuses? All dryers at all campuses are electric.

1. Are there any new residence halls planned at the 3 campuses over the next 5-10 years? If Yes provide bed count. See attached sheets from individual campuses.

1. A breakdown by campus with a number of resident students in each Residence Hall. Approximate number sufficient. See attached sheets from individual campuses.

1. Could please share all the information presented on the Zoom call by each campus. Files provided from each campus

Vendor B:

1. Please verify which buildings/floors have ADA requirements? See attached sheets from individual campuses.

2. We would like a copy of the laundry room layouts for all three universities that were presented in the Pre-Proposal Zoom call on 1/3/24? Files provided from each campus