Response to Offer Questions document 1.docx
DOCX document 19 KB Posted
- Solicitation number
- 23RFP-SDSU-12202023
- Issued by
- Brown County, South Dakota
About this file
This document is a set of responses to vendor questions regarding RFP# SDSU12202023 for University Housing/Residence Life Facilities Laundry Equipment & Services issued by the South Dakota Board of Regents for Dakota State University, Northern State University, and South Dakota State University. The RFP is seeking proposals for a multi-year agreement to provide laundry equipment and services at the universities' housing and residence life facilities. Vendors inquired about the length of the contract term, the potential inclusion of additional campuses, the ownership of existing laundry equipment, ADA requirements, dryer types, and planned residence hall construction. The Board of Regents provided responses indicating the contract term is 5 years but alternative lengths may be considered, additional campuses may be added subject to negotiations, and information on current equipment ownership, ADA requirements, dryer types, and planned construction will be provided in attachments.
The RFP states the laundry programs are an asset to the universities, and the contractor must meet the immediate and long-term needs of the students and staff, including installing new equipment, providing a mobile service request app, and conducting promotional activities. Pricing terms, set-asides, incumbent information, and funding sources were not explicitly discussed in the vendor questions and answers provided.
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Other files
| File | Type | Posted |
|---|---|---|
| Response to Offer Questions document 5.docx.pptx | PPTX presentation | |
| Response to Offer Questions document 8.docx | DOCX document | |
| RFP Document.pdf | ||
| Response to Offer Questions document 4.docx | DOCX document | |
| Appendix B and Appendix C.doc | DOC document | |
| Response to Offer Questions document 3.docx | DOCX document | |
| Response to Offer Questions document 2.docx | DOCX document | |
| Response to Offer Questions document 6.docx.pdf | ||
| Response to Offer Questions document 7.docx | DOCX document |
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Text version
Vendor Questions/Answers for RFP# SDSU12202023 – University Housing/Residence Life Facilities Laundry Equipment & Services January 16, 2024
Vendor A:
1. Page 5 - 1.15 - LENGTH OF CONTRACT – In addition to the RFP specified length term of 5 years. Is the committee agreeable to evaluating alternative length terms of more or less than 5 years?
1. Page 5 1.15 - The South Dakota Board of Regents reserves the right to utilize this RFP and resulting contract to source equipment and implement laundry services at the University of South Dakota, South Dakota School of Mines & Technology and Black Hills State University, should any or all of these universities request such services. The addition of any or all of these universities is subject to successful negotiations on contract pricing.
Are you able to provide some information about these 3 campuses?
· Current Laundry Contract Expiration Date? If none are they self-op?
· Number of Resident Students by Campus? Approximate number sufficient.
· Number of Washers and Dryers by Campus? Approximate number sufficient.
This section was included to comply with the State of South Dakota procurement regulations to allow these universities to work with the awarded vendor without going out with an additional RFP. This data will not be provided at this time and these additional campuses are not a requirement that vendors needs to accommodate in order to submit a responses. Vendors should only consider DSU, NSU and SDSU when submitting responses.
1. Page 8 - 3.1 Contractor may buyout existing University laundry equipment upon approval by the State Office of Property Management. Is this for South Dakota State University only? It was stated on the pre-bid zoom call Dakota State University and Northern State University presently outsource the laundry contract to an outside company. Who presently owns the equipment at Dakota State University and Northern State University. The outside company or the Universities? See attached sheets from individual campuses.
1. Could you let us know which laundry rooms by campus require ADA accommodation? See attached sheets from individual campuses.
1. Could you confirm all dryers are electric for each of the 3 campuses? All dryers at all campuses are electric.
1. Are there any new residence halls planned at the 3 campuses over the next 5-10 years? If Yes provide bed count. See attached sheets from individual campuses.
1. A breakdown by campus with a number of resident students in each Residence Hall. Approximate number sufficient. See attached sheets from individual campuses.
1. Could please share all the information presented on the Zoom call by each campus.
Vendor B:
1. Please verify which buildings/floors have ADA requirements? See attached sheets from individual campuses.
2. We would like a copy of the laundry room layouts for all three universities that were presented in the Pre-Proposal Zoom call on 1/3/24?
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