RESPONDING TO AN RFX BY VENDOR JOB AID.pdf
PDF 901 KB Posted
- Attached to
- 1130-26-R-NBID-00005
- Solicitation number
- 3130002231
- Issued by
- Mississippi
About this file
This document is a job aid for the Mississippi Accountability System (MAGIC), a state procurement platform, providing step-by-step instructions for vendors to respond to RFx (Request for Proposal/Quote) invitations. The guide outlines the complete process for vendor participation, beginning with logging into MAGIC's Supplier Self-Service portal and navigating to the RFx and Auctions section. Vendors must search for specific RFx numbers, create responses, and complete all required questions associated with each solicitation. The process includes uploading supporting documents through the Notes and Attachments tab, entering pricing information in the Items tab, and submitting responses before applicable deadlines. The system generates a unique response number upon submission, which vendors should retain for reference and future searches of previously saved responses.
The document emphasizes mandatory completion of all required fields and questions before submission, with the system providing validation through a "Check" function that alerts vendors to missing critical information such as pricing data. Response status can be tracked and modified prior to final submission, and vendors can retrieve previously saved responses by searching the RFx number and locating the corresponding response number (which begins with the digit 6) in the Response Number field. No pricing terms, set-asides, incumbents, or funding information is specified in this job aid, as it serves solely as a procedural guide for system navigation and response submission rather than detailing specific solicitation requirements.
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Text version
Responding to an RFx by Vendors Job Aid
The information below will provide step-by-step instructions for vendors responding to a RFx invitation.
1.) Log into MAGIC and select the “Supplier Self-Service” tab.
2.) Click the icon next to “RFx and Auctions”.
3.) Highlight “All (0)” next to eRFxs and click on “Show Quick Criteria Maintenance” to expand the search boxes.
4.) Type the RFX number in the “RFx Number” field and select “Apply”. Make sure all the other search fields are blank. Select the RFX number that results from the search in the grid at the bottom. The RFX will open in a new window.
5.) Click the “Participate” button, then click the “Create Response” button and a new window will appear with a response number at the top. (Be sure to write down your response number).
6.) Select “Questions” under the RFX information tab.
7.) If there are questions, they will appear here. You must answer ALL questions.
8.) Select the “Notes and Attachments” tab.
9.) Select the “Add Attachment” button and upload any documents you have by browsing your computer.
10.) After uploading your documents, select the “Items” tab and enter a price. This may be optional on some bids.
11.) After entering the price, click the “Check” button at the top. You would receive this yellow error message if you chose not to enter a price. Now, press the “Submit” button at the top to submit your response.
12.) You will receive a message that your response was submitted along with a response number.
13.) In order to search for a previously saved RFx response, type in the RFx number in the RFx number field and hit apply. A number that starts with a (6) will appear under Response Number field. Click on the response number.
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