Request for Quote - FA254326Q0027 - (BDOC) Chilled Water System Replacement.pdf

460th Contracting Squadron RFQ FA254326Q0027

COMBINED SYNOPSIS/SOLICITATION

(BDOC) Chilled Water System Replacement

This is an official Request for Quote (RFQ) – Notice: FA254326Q0027

In accordance with RFO 12.202: This is a combined synopsis/solicitation for commercial items prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number:

FA254326Q0027 is hereby issued as a Request for Quotation (RFQ) for the procurement, delivery and installation of the Chilled Water System. This notice encompasses all instruction necessary to fulfill the requirement as defined in the Statement of Work.

This acquisition is a 100% small business set-aside. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov – Revolutionary FAR Overhaul (RFO).

The following solicitation document, incorporated provisions, and clauses are in effect through Federal Acquisition Circular, FAC 2026-01, Effective 13 March 2026, and the Revolutionary FAR Overhaul (RFO) as applicable.

The Government intends to award a Fixed-Price Contract based on the Lowest Price Technically Acceptable (LPTA) offeror approach.

The associated NAICS code for this acquisition is 238220 with a size standard of $19,000,000.

This NAICS code should be included in the offeror’s SAM.gov representations and certifications by the time this RFQ closes; Or, the offeror’s representations and certifications must include NAICS codes that confirm that the offeror is a small business by having a more restrictive size standard than $19M.

Quotes shall be valid through 30 September 2026.

All prospective offerors must be registered in the System for Award Management (SAM) at www.sam.gov. Lack of current SAM registration will make an offeror ineligible for award.

The 460th Contracting Squadron, Buckley SFB, CO, plans to procure the following services in accordance with the attached Statement of Work dated 20 May 2026.

The contract CLIN structure is detailed below and shall be priced.

CLIN Description Quantity Unit Price Total Price

0001 Complete replacement of (BDOC) Chilled Water System IAW SoW dated 20 May 2026. 1 Lot $ $

Total Price of all CLINs $ http://www.acquisition.gov/ http://www.sam.gov/

Delivery/Period of Performance: FOB Destination. The Contractor shall complete all requirements within 30 calendar days After Receipt of Order (ARO).

Limited access: All contractor employees are required to be able to pass a background check to enter the installation.

To ensure all responses are received, responses must include the RFQ number (FA254326Q0027) and title ((BDOC) Chilled Water System Replacement) in the subject line of the email submission and are to be sent to both the Contracting Officer (TSgt Matthew Kennedy, matthew.kennedy.24@spaceforce.mil) and Contract Specialist (2d Lt Maurice Epps, maurice.epps@spaceforce.mil).

Quote submissions are due to both the Contracting Officer and Contract Specialist (listed above) NLT 10:00AM MDT, Wednesday, 9 September 2026. Questions and quotations received after the submission deadline may not be answered or accepted.

The provision at RFO 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition with the following addenda:

To be considered responsive, please include the following items in your response:

- Must include a quote

- Must include a technical description of how all required items within SoW will be accomplished

- Must include details of included warranty

- Must include the following information:

o Company name, address, and point of contact, with email address and phone number o CAGE Code and/or UEI number

RFO 52.212-2 Evaluation – Commercial Products and Commercial Services

(a) Evaluation Factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Lowest Price Technically Acceptable evaluation approach criteria:

Price – The Offeror’s quote will be evaluated for reasonable, complete, and balanced pricing.

Technical (Capability of the services offered to meet the Government’s need) – The offeror shall provide a technical document that is specific and complete in how the offeror will address all requirements. The contractor’s response must demonstrate the capability to perform all requirements and provide a detailed technical response of how all required items within SoW will be accomplished. The contractor must be able to complete all requirements within 30 calendar days after receipt of contract award, and this must be included within the offeror’s quote.

Past Performance: The Government will evaluate past performance to determine whether the offeror has demonstrated a record of satisfactory performance on recent and relevant efforts. The offeror shall submit two past performance citations. The citations shall include contract number, contract dollar value, and provide a point of contact knowledgeable of performance on the contract or any other pertinent information if these are not available. Past performance citations shall demonstrate recency (examples that are ongoing or completed within the past 5 years from issue date of this RFQ) and relevancy (examples similar in scope and complexity of the requirements listed within this SoW (installation of Trane chiller equipment on a military or other Government installation). To be determined acceptable, both citations must demonstrate recency and relevance.

Compliance with all other RFQ requirements – The Contractor must include or meet all other requirements set forth within this RFQ to be determined as responsive.

Evaluation factors other than price when combined are approximately equal to price and are evaluated on a pass/fail basis. If any one of the Price, Technical, Past Performance, or any other requirement listed within this RFQ is not met, the offeror’s quote will be deemed technically unacceptable or noncompliant with the RFQ and will be ineligible for contract award.

(b) Options. N/A

(c) Notice of Award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

LPTA evaluation process/steps:

1) Upon RFQ submission deadline closing, the Government will order all quotes received from the lowest price to the highest. A review of lowest priced quote will be conducted to determine if the offeror has met all listed requirements within the RFQ to be deemed responsive.

2) If all requirements within the RFQ have been met/provided, a technical evaluation will be conducted for technical acceptability. Additionally, a review of the provided past performance citations will be conducted to ensure they are recent and relevant to this requirement for acceptability.

3) If determined to be technically acceptable, and the offeror’s price is determined to be fair, reasonable, and balanced, the evaluation will end and award will be made to that offeror.

4) If the lowest priced offeror is deemed non-responsive for missing any RFQ requirements; or, if the offeror’s quote is determined to be non-technically acceptable, the next lowest priced offeror will be evaluated IAW steps 1-3, and this will be repeated until a Lowest Price Technically Acceptable offeror is determined.

(End of clause)

Notice to Interested Vendors: The Government reserves the right to cancel this RFQ, either before or after the closing data. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs.

Attachments

1. – Statement of Work, dated 20 May 2026

2. – Provisions and Clauses

END OF RFQ