Request_for_ITB_CCNA_RFP_Nov2023.docx

REQUEST FORM FOR ADVERTISEMENT OF

CCNA NON-CONTINUING PROJECT

OR CONTINUING CONTRACT

DATE: 11/05/25

PID Name: Anclote Road Stormwater and Roadway Improvements PID Number: 003897A Project Manager/Department Ann Venables – CID – Transportation Engineering

Phone Number: 727-464- 3640 email: avenables@pinellas.gov

NOTE: Please ensure that Project Manager and Supervisor review and approve all information listed below prior to submitting SharePoint request

1. When does this contract need to be awarded? as soon as reasonably possible

2. Required dates sensitive to Project (grants, etc.): All work has to be complete by 2030 to qualify for reimbursement via the EPA grant.

Please complete the following information to prepare the CCNA/RFP request (Intake) for OpenGov, Contract Review, and Advertisement. Once Department review is completed and approved in Intake, PW Contracts staff will submit to Purchasing for Contract Review. Purchasing will draft Invitation to Bid (ITB) for final review before Advertisement. The following may be included in the Invitation to Bid package, which project manager will need to provide in SharePoint Work Request to PW Contracts:

1. Invitation to Bid Form – Complete all sections

2. Scope of Work

3. Budgetary Detail Report

4. Funding Form

5. Additional reference documents

6. Project Location Map

7. Preliminary Staff Report

The following areas must be 100% completed to avoid a delay in drafting the ITB in Intake.

3. Who will provide CEI Services for this project? N/A this is a study with option for design

4. Commodity Codes: A universal taxonomy for identifying commodities and services in procurement systems. Vendors are self-classified using those codes and some will only receive the advertisements for the commodity codes they have selected. OpenGov Commodity Codes.xls (please list all that apply) 926 Environmental and Ecological Services 40 Ecological Services 42 – Environmental Service (Not otherwise Classified)

72 (Planning and Advisory Services, Environmental) 96 Weland Delineations (Including Assessments) 30 Contaminated Soil Services 52 Impact Studies, Environmental 496 54 Architectural services, professional (irrigation, drainage, flood control 911 06 Archaeological 911 35 Hazardous Materials 925 Engineering Services, professional 17 Civil Engineering 36 Engineering Service (not otherwise classified) 28 Drainage Engineering 45 – geological engineering 44 General Constuction – management, scheduling, cost estimation 35 Enviornmetnal Engineerin 33 Engineer Services, Professional 49 Highways, streets, etc.

51 Hazardous Waste Engineering Services 93 Traffic and Transportation Engineering

5. Financial Information:

A. Budget (Construction and CEI Services –if applicable): Amount: N/A B. Budget Description:

We have 2,240,000.00 from EPA

6. Is this replacing an existing contract? Yes or No X A. Existing Contract Number B. Vendor Name:

C. Contract Increase/decrease needed D. Contract term/time extension needed

7. Site Visit (with Purchasing) Yes or No N/A If yes, Mandatory or Non-Mandatory

8. Pre-Conference (prior to award with Purchasing) Yes or No N/A If yes, Mandatory or Non-Mandatory

9. Continuing or Non-Continuing CCNA? Non-continuing

10. Completion Days for entire Project? 18 months (Environmental Assessment/PER)

Phase 1:

Phase 2:

Total:

11. Evaluation Criteria? Yes or No Yes

1. Evaluation Criteria Selection: RFP, RFN, or CCNA? CCNA

2. Evaluation Committee?

(Enter names of evaluation committee members. No more than two can be selected from the requesting department. Five members are required for purchases with annual approval of more than $100,000.00. Three members are required for purchases with an annual approval of less than $100,000.00.)

TBD

12. Strategic Plan & Subtask(s): http://www.pinellascounty.org/strategicplan/default.htm Resilient Infrastructure and Environment

1.4 Maintain and enhance County infrastructure

Healthy and Safe Communities

2.2 Enhance community safety

Prosperity and Opportunity

3.5 Foster business growth

13. Potential Vendors? Yes (if yes, list emails of requested vendors below) No

14. Contract Term: 24 months

15. Term Contract Extension/Renewal

16. Price Structure: Lump Sum, Quantity, or N/A Lump Sum

17. Funding Source (select all that apply):

Department Operating Budget Penny funds Grants (Federal, State funding derived through Federal Funds, or State Funding): EPA Community Grant Capital

ARPA

N/A - Revenue

Please list title of funding sources:

18. If grant funded, have you included grant requirements language in Appendix 4 – Special Notices?

a. Note: Include all required Exhibits and Attachments

b. What is the total expected project capital expenditure for this project?

c. Does the project fall under ARPA Flex Act Project? No

19. Contract Security-Bonds (Amount or %):

*For Construction- 5% for Bid Bonds, Performance and Payment Bonds - 100%, Annual Contract – 50%

20. Additional Notes: (Financials and Term Information):

21. Is this purchase for Goods Only? No

1. How will the Goods be received? Shipped Common Carrier, Vendor Delivered, PC Employee Pickup?

22. Is there any type of Service or Installation involved? Yes or No No

1. Will the vendor be coming on County Property for any reason? Yes or No

2. Will the vendor have access to County computer systems (remote in for repairs, etc)? Yes or No

23. Summary (Introduction Section):

24. Background (Introduction Section) (Optional):

Scope of Work (ITB Section):

Note: You can add/remove any of the example title below, change the order, create new items, etc. If you have any questions, please reach out to Contracts Group.

25. Objective/Justification:

The COUNTY received an earmarked State and Tribal Assistance Grant (STAG) (Clean Water State Revolving Funds) through the U.S. Environmental Protection Agency (EPA) for the Anclote Road project. Before the funds can be awarded, an environmental assessment in accordance with the National Environmental Policy Act (NEPA) and preparation of an Environmental Information Document (EID) Preliminary Engineering Report (PER) that meets EPA’s guidelines is required.

26. Background:

The COUNTY previously conducted a Preliminary Engineering Study from 2021 to 2024 to evaluate alternatives for roadway and drainage improvements along Anclote Road from US 19 to Anclote Blvd. A Preliminary Engineering Report (PER) dated June 20, 2024, was prepared to document the analysis and results of this study. The previous study did not include an environmental assessment in accordance with NEPA.

The COUNTY received an earmarked State and Tribal Assistance Grant (STAG) (Clean Water State Revolving Funds) through the U.S. Environmental Protection Agency (EPA) for the Anclote Road project. Before the funds can be awarded, an environmental assessment in accordance with the National Environmental Policy Act (NEPA) and preparation of an Environmental Information Document (EID) Preliminary Engineering Report (PER) that meets EPA’s guidelines is required.

Proposed work in this scope of services includes additional evaluation and refinement of two previously developed Build Alternatives and the No Build Alternative. The evaluation will include a NEPA environmental assessment and alternatives evaluation in accordance with EPA requirements, updating existing project reports from a previous County study, and preparation of updated or new project reports as needed. A Preferred Alternative will be selected based on this evaluation. This scope does not include development of additional alternatives.

27. Requirements:

Mandatory Requirements (Conditions)

28. Deliverables:

Required Deliverables Preliminary Engineering Report (PER to meet EPA requirements) Conceptual Drainage Technical Memorandum Pond Siting Report (Optional Services) Traffic Analysis/Safety Report Cultural Resource Assessment Survey (CRAS) and State Historic Preservation Office (SHPO) concurrence Contamination Technical Memorandum Seasonal High Groundwater and Asphalt Pavement Evaluation Environmental Information Document (EID) Tree Inventory, Condition, Risk and Impact Assessment Technical Memorandum Conceptual plans for all Build Alternatives Preliminary Cost Estimate for all Build Alternatives Public Involvement Summary Report

29. Project Description Anclote Road is a continuous 2.4-mile two-lane collector road serving underdeveloped industrial and commercial areas, employment centers, and residential areas in unincorporated Pinellas County and the City of Tarpon Springs. The COUNTY has identified this area as a Target Employment Center for economic development which will allow increased density for uses such as manufacturing, office, and research and development. The transportation objectives for improving this corridor are to provide multimodal access to industrial, workforce, and residential areas, improve safety, and enhance stormwater management.

Proposed improvements will include rehabilitation of roadway pavement, drainage improvements, and improved bicycle pedestrian facilities. The existing roadway pavement in many locations is in poor condition and requires rehabilitation. The project area currently experiences localized flooding along Anclote Road, Center Avenue, Savannah Avenue, and other locations along the project limits. The drainage infrastructure improvements include roadway, sidewalk, and shoulder grading and regrading to improve stormwater conveyance, roadway cross-slope corrections, and the addition of a drainage system in flood prone areas. The project proposes the addition of offsite stormwater management facilities (SMF) and/or floodplain compensation (FPC) sites to meet flood compensation, flood control, and water quality requirements. The project will also provide improved access to Elfers and Coastal Anclote Trails.

It is anticipated that project will be divided into design and/or construction segment as outlined below.

Construction Phase 1 - From Alternate US 19 to the intersection of Anclote Road and L&R Industrial Boulevard including outfalls. Also includes Center Avenue from Anclote Road to Fulton Street.

Construction Phase 2 - From intersection of Anclote Road and L&R Industrial Boulevard to intersection of Anclote Road and Wesley Avenue (includes the 90-degree bend north of the intersection of Wesley Avenue and Anclote Road intersection and outfalls). Also includes Savannah Avenue from Anclote Road to Brady Road.

Construction Phase 3 - From the 90-degree bend north of the intersection of Wesley Avenue and Anclote Road Intersection to Anclote Boulevard, including outfalls.

Construction Phase 4 - Brady Road - From Anclote Road to Work Release Center.

Construction Phase 5 - Brady Road Trail - From Work Release Center to L&R Industrial Boulevard.

30. Scope of Work (detailed) See Attached

31. Vendor Responsibilities

32. County Responsibilities see scope of services

33. SCHEDULE

18 months

34. COMPENSATION

For the services performed under the scope of services, the CONSULTANT shall be compensated based on the Lump Sum amount of:

Invoicing shall take place monthly and will include a progress report summarizing the work completed during the invoice period as well as a schedule update. The CONSULTANT shall pre-submit invoices to the project manager prior to an official monthly submittal. The final invoice shall be marked “FINAL” and be accompanied by a letter from the CONSULTANT stating that this is the final invoice and that compensation for tasks completed as described in the Scope of Services is now completed.

Evaluation Criteria:

Note: You can add/remove any of the example options below, change the order, create new items, etc. If you have any questions, please reach out to Contracts Group.

1.

Title: Example: Qualifications Description (optional):

A statement describing the Proposer’s qualifications and experience in providing the same or similar services as outlined in the RFP Scope of Work. This description should include the names of the person(s) who will provide the services, including any subcontractors, their qualifications, and the years of experience in performing this type of work/services.

Scoring Method: Pick one:

Weight (Points):

Admin Scoring: Yes or No Hide scoring method & weight: Yes or No

2.

Title: Example: Approach Description (optional):

A separate written narrative describing the methods and/or manner in which the Proposer proposes to satisfy the requirements of the Scope of Work.

Scoring Method: Pick one:

Weight (Points):

Admin Scoring: Yes or No Hide scoring method & weight: Yes or No

3.

Title: Example: Statement of Work Description (optional):

A proposed Statement of Work that enumerates and defines the work/services that Proposer will provide to the County to complete the Scope of Work in this RFP, including each task, deliverable, and/or goods or products comprising the services Proposer will provide, as well as a proposed completion schedule for each task or deliverable, if applicable. The Proposer’s Statement of Work shall be in a form that can be incorporated into the Services Agreement at the County’s option.

Scoring Method: Pick one:

Weight (Points):

Admin Scoring: Yes or No Hide scoring method & weight: Yes or No

4.

Title: Example: Compensation Description (optional):

The proposed compensation to be paid by the County for the services identified in the Statement of Work, including the methodology for determining the compensation. Unless the method of compensating Proposer for the services is otherwise specified in Section B, paragraph 5, Proposer shall specify whether the proposed compensation is based on: (i) a lump sum not-to-exceed amount; (ii) time and materials with a not-to-exceed amount;(iii) milestone payments upon completion of identified tasks or deliverables; (iv) percentage of completion of the services; or (v) any other proposed method of compensation.

Scoring Method: Pick one:

Weight (Points):

Admin Scoring: Yes or No Hide scoring method & weight: Yes or No

5.

Title: Example: No Exceptions to RFP Description (optional):

Proposer is advised that exceptions to any terms and conditions contained in this RFP or the Services Agreement must be stated with specificity in its response to the RFP. The points available under this criterion will be deducted if the Proposer takes exception to any language to this RFP package. Failure to provide exceptions with the submittal shall result in the mandatory acceptance of the agreement as submitted herein by default. Exceptions must be submitted on a separate sheet titled: exceptions.

Scoring Method: Pick one:

Weight (Points):

Admin Scoring: Yes or No Hide scoring method & weight: Yes or No Revised Nov2023 Page 1 of 2 image1.jpeg image2.png image3.png