102225_addit_cmts_Trees.pdf

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Attached to
Anclote Road Stormwater and Roadway Improvements - Professional Engineering Services (PID 003897A)
Solicitation number
26-0128-RFQ-CCNA
Issued by
Pinellas County, Clewiston City, Florida

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Written by GovTribe AI ·

This is an internal email correspondence file involving Pinellas County Public Works departments regarding scope modifications for the Anclote Road Stormwater and Roadway Improvements project (PID 003897A). The file documents communication between Ann Venables (Senior Project Manager, Capital Improvements Division) and Carolyn Cheatham Rhodes (Urban Forester, Environmental Program Manager II) concerning revisions to the Engineer of Record's (EOR) responses to project comments. Cheatham Rhodes provided proposed task language for a Tree Disposition Analysis component that requires the consultant to deliver an Excel spreadsheet tree inventory table using County-provided topographic surveys, conduct tree impact analysis based on diameter at breast height (DBH) measurements and canopy coverage estimates, and develop mitigation strategies per Pinellas County Land Development Code Section 138-3654. The analysis must be supervised by an ISA Certified Arborist and utilize a critical root zone (CRZ) buffer calculated as 3 times the DBH plus the DBH. The consultant is required to provide tree disposition tables on plan sheets and mitigation planting plan drawings (estimated at 3 additional plan sheets) based on County specifications. Deliverables are due at 60%, 90%, 100%, and Final submittal stages, with responses to County comments required at each phase.

The file indicates that a Project Planning Team (PPT) review process was underway with a response deadline of October 15, 2025, for all departmental reviewers to confirm acceptance of the EOR's comment responses. The project is funded through an earmarked State and Tribal Assistance Grant (STAG) Clean Water State Revolving Funds from the U.S. Environmental Protection Agency (EPA), which necessitates compliance with National Environmental Policy Act (NEPA) requirements and preparation of an Environmental Information Document (EID) and Preliminary Engineering Report (PER) meeting EPA guidelines. No specific contract pricing information, incumbent contractor details, or final award date is provided in this correspondence file.

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From: Cheatham Rhodes, Carolyn To: Venables, Ann Subject: RE: Verification of EOR"s Responses to Comments for 003897A - Anclote Road Stormwater and Roadway

Improvements Date: Wednesday, October 22, 2025 3:08:42 PM Attachments: ScopeTaskLanguage.docx

Hey Ann, That should work, but this language (attached) may be a more concise task (would still need to call out pond siting too) and ensures we get a usable copy of the tree table information and provides consultant with a buffer diameter to inform their impact assessment.

Carolyn Cheatham Rhodes, M.S.

Urban Forester-Environmental Program Manager II

ISA CA-UFP-TRAQ # FL-9426AM

Pinellas County Public Works - Urban Forestry and Landscape Services http://www.pinellascounty.org/publicworks/urban-forestry.htm 4550 126th Ave N Clearwater, FL 33762 (727)-464-8748 (office) ccheathamrhodes@pinellas.gov

From: Venables, Ann <avenables@pinellas.gov> Sent: Wednesday, October 22, 2025 2:58 PM To: Cheatham Rhodes, Carolyn <ccheathamrhodes@pinellas.gov> Subject: RE: Verification of EOR's Responses to Comments for 003897A - Anclote Road Stormwater and Roadway Improvements

Carolyn, Do you have any additional comments/concerns?

Thanks

Ann

Ann Venables, AICP, ENV SP Senior Project Manager Capital Improvements Division Pinellas County Public Works 14 S Ft. Harrison Ave., 5th Floor, Clearwater, FL 33756 Direct: (727) 464-3640 mailto:ccheathamrhodes@pinellas.gov mailto:avenables@pinellas.gov https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.pinellascounty.org%2Fpublicworks%2Furban-forestry.htm&data=05%7C02%7Cavenables%40pinellas.gov%7C106a4b21377c4a218f2e08de119e68a1%7Cc32ee18fa4c746ffaf408ed605642745%7C0%7C0%7C638967569220800663%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=0Zz%2F7OvAwJLdmYm8qoF6iKhAt8uXEGfP5JTzrO36f7c%3D&reserved=0

Task #.# Tree Disposition Analysis

The CONSULTANT shall provide a tree disposition table in an EXCEL spreadsheet using the County-provided topographic survey. Data collected for tree inventory will include species identification, diameter at breast height (DBH), critical root zone (CRZ), tree rating category per Sec. 138-3654(1)(4), Pinellas County LDC., protected, and removed. Tree rating shall be conducted under the supervision of an ISA Certified Arborist.

The CONSULTANT shall perform a tree impact analysis (includes canopy coverage impact estimates based on DBH measurements from survey – i.e., 1” tree DBH = 1’ canopy radius, and tree mitigation strategies) associated with the proposed slope stabilization alternative. Tree mitigation will be calculated per Sec. 138-3654(a)(4). The tree impact analysis (includes canopy coverage reduction and tree mitigation) shall include a summary of trees to be removed, their associated canopy area reduction and a recommended mitigation plan to restore loss of canopy.

A CRZ buffer of 3 times the DBH plus ½ the DBH shall be used to identify impacts and identify trees for protection, removal, and areas for alternatives to construction. The CONSULTANT shall provide the tree disposition table on plan sheets. The COUNTY project manager will provide guidance on this task

CONSULTANT shall provide mitigation planting plan drawings based on specifications and layout provided by the COUNTY. It is assumed this would be 3 additional plan sheets. Tree disposition table, analysis, and any mitigation planting plan drawings will first be provided with the 60% submittal.

Deliverables: 60%, 90%, 100% and Final Tree Disposition Analysis

Responses to COUNTY comments avenables@pinellas.gov

From: Venables, Ann Sent: Friday, October 17, 2025 8:41 AM To: Cheatham Rhodes, Carolyn <ccheathamrhodes@pinellas.gov> Subject: RE: Verification of EOR's Responses to Comments for 003897A - Anclote Road Stormwater

Carolyn, I had comments in there – I don’t know what happened. Please see the revised scope. I am hoping that the changes accurately reflect your comments. If any additional changes are needed please advise.

Happy Friday.

Ann

Ann Venables, AICP, ENV SP Senior Project Manager Capital Improvements Division Pinellas County Public Works 14 S Ft. Harrison Ave., 5th Floor, Clearwater, FL 33756 Direct: (727) 464-3640 avenables@pinellas.gov

From: Cheatham Rhodes, Carolyn <ccheathamrhodes@pinellas.gov> Sent: Thursday, October 16, 2025 4:33 PM To: Venables, Ann <avenables@pinellas.gov> Subject: FW: Verification of EOR's Responses to Comments for 003897A - Anclote Road Stormwater

Hey Ann, I don’t see a response to my comments.

Carolyn Cheatham Rhodes, M.S.

Urban Forester-Environmental Program Manager II

ISA CA-UFP-TRAQ # FL-9426AM

Pinellas County Public Works - Urban Forestry and Landscape Services mailto:avenables@pinellas.gov mailto:ccheathamrhodes@pinellas.gov mailto:avenables@pinellas.gov mailto:ccheathamrhodes@pinellas.gov mailto:avenables@pinellas.gov

This Message Is From an External Sender This message came from outside your organization.

Report Suspicious http://www.pinellascounty.org/publicworks/urban-forestry.htm 4550 126th Ave N Clearwater, FL 33762 (727)-464-8748 (office) ccheathamrhodes@pinellas.gov

From: Microsoft Power Apps and Power Automate <microsoft@powerapps.com> Sent: Wednesday, October 8, 2025 11:33 AM To: Crowley, Tim P <tcrowley@pinellas.gov>; Pittman, Kristen Elizabeth <kpittman@pinellas.gov>;

Brown, Andrew W <awbrown@pinellas.gov>; Gabriel, Mona <mgabriel@pinellas.gov>; Bellhorn, Paul A <pbellhor@pinellas.gov>; srpissarides <srpissarides@pinellas.gov>; Smith, Arenee <asmith@pinellas.gov>; Phillips, Jared R <JRPhillips@pinellas.gov>; Thompson, Jeff S <jsthompson@pinellas.gov>; Cheatham Rhodes, Carolyn <ccheathamrhodes@pinellas.gov>;

Crittenden, Adam C <acrittenden@pinellas.gov>; Yousef, Raed <ryousef@pinellas.gov>; Ku, Thierry <tku@pinellas.gov>; Struzzieri, Erin <estruzzieri@pinellas.gov>; Heintz, Chip <cheintz@pinellas.gov>;

Brown, David B <dbbrown@pinellas.gov>; Rivera, Anamarie <arivera@pinellas.gov>; Ramous, Edward <eramous@pinellas.gov>; Berlage, Paul N <pberlage@pinellas.gov>; Lama, Gabriel <glama@pinellas.gov>; Castro, Cecilia <ccastro@pinellas.gov>; Rothermel, Ben <brothermel@pinellas.gov>; Crowley, Tim P <tcrowley@pinellas.gov>; Pittman, Kristen Elizabeth <kpittman@pinellas.gov>; Brown, Andrew W <awbrown@pinellas.gov>; Bellhorn, Paul A <pbellhor@pinellas.gov>; Gras, Joseph P <JGras@pinellas.gov>; Rice, Joan <jrice@pinellas.gov>;

Venables, Ann <avenables@pinellas.gov> Subject: Verification of EOR's Responses to Comments for 003897A - Anclote Road Stormwater and Roadway Improvements

Dear PPT Reviewers, Please review the EOR's responses to your comments in the spreadsheet located in the below link. Kindly confirm acceptance of the responses, in columns F and G, by end of day 2025-10-15. Link to Comment Sheet (Old): https: //pinellasgov. sharepoint. com/sites/003897A-Anclote-Road-Stormwater-and-Roadway-Improvements/Shared%20Documents/PPT ZjQcmQRYFpfptBannerStart

ZjQcmQRYFpfptBannerEnd

Dear PPT Reviewers, Please review the EOR's responses to your comments in the spreadsheet located in the below link. Kindly confirm acceptance of the responses, in columns F and G, by end of day 2025- 10-15.

Link to Comment Sheet (Old):

https://pinellasgov.sharepoint.com/sites/003897A-Anclote-Road-Stormwater-and-Roadway- Improvements/Shared%20Documents/PPT

Link to Sharepoint Comment list (New):

here https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fus-phishalarm-ewt.proofpoint.com%2FEWT%2Fv1%2FKu2zMRHrX9P-51r8!qj3zSyyk4H_e5INznwdPAun7UeCYpvA-jd01i47LhqUU5-_J-tinCjS5u83HoHElqbGklPBSypwTKWWv8edfIvEm3APtaCV8_VayRDLFtX2Rf4MSxkDMnZss2Mf182FsQLzGmhSOeb-kcNeWjhiuZ1_62Q3X-ZeHFn8vyeUGd6HAmeMkILJNiTKOoUijEKOZwvLeXXowRFNz5eIOEdnQ-hDCYM9dG8YbfRCnXHNNHyjCZqXnELIRn2KwmrL1%24&data=05%7C02%7Cavenables%40pinellas.gov%7C106a4b21377c4a218f2e08de119e68a1%7Cc32ee18fa4c746ffaf408ed605642745%7C0%7C0%7C638967569220845475%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=aOje1mtU5R08i5HXifB26NmLzDYtK9gpMfDApGGZBkI%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.pinellascounty.org%2Fpublicworks%2Furban-forestry.htm&data=05%7C02%7Cavenables%40pinellas.gov%7C106a4b21377c4a218f2e08de119e68a1%7Cc32ee18fa4c746ffaf408ed605642745%7C0%7C0%7C638967569220823706%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=oeCSggNJZLI94jXnWoalt3iFACjj8dH3ri5nmvGdqfU%3D&reserved=0 mailto:ccheathamrhodes@pinellas.gov mailto:microsoft@powerapps.com mailto:tcrowley@pinellas.gov mailto:kpittman@pinellas.gov mailto:awbrown@pinellas.gov mailto:mgabriel@pinellas.gov mailto:pbellhor@pinellas.gov mailto:srpissarides@pinellas.gov mailto:asmith@pinellas.gov mailto:JRPhillips@pinellas.gov mailto:jsthompson@pinellas.gov mailto:ccheathamrhodes@pinellas.gov mailto:acrittenden@pinellas.gov mailto:ryousef@pinellas.gov mailto:tku@pinellas.gov mailto:estruzzieri@pinellas.gov mailto:cheintz@pinellas.gov mailto:dbbrown@pinellas.gov mailto:arivera@pinellas.gov mailto:eramous@pinellas.gov mailto:pberlage@pinellas.gov mailto:glama@pinellas.gov mailto:ccastro@pinellas.gov mailto:brothermel@pinellas.gov mailto:tcrowley@pinellas.gov mailto:kpittman@pinellas.gov mailto:awbrown@pinellas.gov mailto:pbellhor@pinellas.gov mailto:JGras@pinellas.gov mailto:jrice@pinellas.gov mailto:avenables@pinellas.gov https://urldefense.com/v3/__https:/pinellasgov.sharepoint.com/sites/003897A-Anclote-Road-Stormwater-and-Roadway-Improvements/Shared*20Documents/PPT__;JQ!!Ku2zMRHrX9P-51r8!I_ikVn4RSHpripSFgYeWaqWB6YKW6MFFNG-10EboYOBofh6_WPTRQpYplpldMqoTygdE8EumRHtlvKfpZkJYy1KC6YCrRw$ https://urldefense.com/v3/__https:/pinellasgov.sharepoint.com/sites/003897A-Anclote-Road-Stormwater-and-Roadway-Improvements/Shared*20Documents/PPT__;JQ!!Ku2zMRHrX9P-51r8!I_ikVn4RSHpripSFgYeWaqWB6YKW6MFFNG-10EboYOBofh6_WPTRQpYplpldMqoTygdE8EumRHtlvKfpZkJYy1KC6YCrRw$ https://urldefense.com/v3/__https:/pinellasgov.sharepoint.com/sites/003897A-Anclote-Road-Stormwater-and-Roadway-Improvements/Lists/PPT*20Review/AllItems.aspx__;JQ!!Ku2zMRHrX9P-51r8!I_ikVn4RSHpripSFgYeWaqWB6YKW6MFFNG-10EboYOBofh6_WPTRQpYplpldMqoTygdE8EumRHtlvKfpZkJYy1JsZbt41w$

Thank you.

Cecilia Castro Public Works – Capital Improvement Division Phone {727} 464-4025 Ccastro@pinellas.gov

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