Request for Information UK Wide Grounds Maintenance Services.pdf

Controlled unclassified information

DEPARTMENT OF THE AIR FORCE

48TH FIGHTER WING (USAFE)

REQUEST FOR INFORMATION

GROUNDS MAINTENANCE SERVICES

48TH CONTRACTING SQUADRON (USAFE)

Issue Date: 21 June 2024

Response Date: 21 July 2024, 12.00, British Summer Time (BST)

NAICS Code: 561730

Subject: Request for Information (RFI) – UK Wide Grounds Maintenance Services

PLEASE NOTE: The purpose of this Request for Information (RFI) is for planning purposes only and responses are to be treated as information only. See ‘General

Information’ below for further details.

Description:

The 48th Contracting Squadron, Royal Air Force (RAF) Lakenheath, United Kingdom (UK), seeks feedback from companies/entities capable of providing grounds maintenance services that will be performed at various United States Visiting Forces (USVF) locations through out the UK.

Locations include RAF Lakenheath, RAF Mildenhall, RAF Feltwell, RAF Molesworth, RAF

Alconbury, RAF Fairford, RAF Croughton, RAF Welford, RAF Caversfield, RAF Barford St.

John, RAF Brampton, and RAF Blenheim Crescent. The contractor is expected to provide all personnel, equipment, tools, and supervision to ensure grounds maintenance is completed to the

AF standard. This shall include but is not limited to; mowing, edging, trimming and weed control; remove debris/police grounds; dead animals and leaf removal; lawn conditioning;

fertilization, and aeration; pest control; lawn renovation; prune shrub, hedges and other plants;

maintaining semi-improved grounds; mow, and trim; maintaining perimeter fence line; maintain

Bird Area Strike Hazard (BASH)/ SSSI (Site of Special Scientific Interest) areas; maintain unimproved grounds; maintain surface drainage ditches, and perform snow/ice removal and ice control services. Services shall be in accordance with the Air Force Common Output Level

Standards (AFCOLS). All services are outlined in the attached “DRAFT” Performance Work

Statement (PWS) and its supplements.

General Information:

THIS ANNOUCEMENT IS NOT A SOLICITATION AND IS BEING USED FOR THE

PURPOSE OF MARKET ANALYSIS ONLY. This notice is being published in accordance with Federal Acquisition Regulations (FAR) Part 5.101 requiring dissemination of information for proposed contract actions and FAR 10.001(a)(2)(ii) which requires conducting market research before soliciting offers for acquisition with an estimated value in excess for the simplified acquisition threshold. The Government is seeking feedback from industry to assess the clarity, comprehensibility, and practicality for the proposed procurement strategy to ensure that the contract is awarded to capable sources that meet these requirements. No contract awards will be made from this notice and no solicitation is available on Governmentwide point of entry or any other bulletin board, posting room, or clearinghouse at this time. To develop a sound acquisition strategy, early industry participation is highly encouraged, however, participation in this effort is strictly voluntary. All costs associated with responding to this RFI will be solely at the interested party’s expense. The Government will not reimburse costs and will not be liable for any costs associated with responses to this RFI. Respondents will not be notified of the responses to this notice. Responses to this notice are not considered offers and cannot be accepted by the Government to form a binding contract. All responses will be used in whole or in part for determining the most effective acquisition strategy for Grounds Maintenance Services acquisition or similar requirements.

Requested information will be used within the Air Force to facilitate decision making and will not be disclosed outside of the agency.

Response Guidelines:

All responses to this post must be provided as an attachment to an email message addressed to the POCs below, with the subject line “Response to Request for Information” no later than 21

July 2024.

PLEASE NOTE: Only electronic responses are accepted, and responses submitted by any other means may not be considered.

Requested Information:

Interested vendors are requested to provide feedback on the following “DRAFT” solicitation documents.

1. “DRAFT’ Section L – Instruction to Offerors

a. Are the instructions regarding required formatting, submission of proposals, management plan, quality control plan and past performance proposal sufficiently clear for you to prepare a responsive proposal? If there are any areas of ambiguity or concern, please specify them.

2. “DRAFT” Section M – Evaluation Factors for Award

a. Is the Past Performance Tradeoff (PPT) source selection process clearly defined?

b. Should price evaluation be conducted at the time of awarding the Indefinite Delivery

Indefinite Quantity (IDIQ) contract, can you foresee any advantages or difficulties that may arise in establishing a firm-fixed pricing for a contract spanning eight (8) years.

3. “DRAFT” Attachment 1 – Performance Work Statement and supplements (PWS)

a. Is the PWS clear and comprehensive in detailing the service requirements?

4. “DRAFT” Attachment 2 – Pricing Schedule

a. Is the pricing schedule clear, logical, and easy to understand?

5. “DRAFT” Attachment 5 – Past Performance Questionnaire

a. Is it clear and easy to understand what is required for the questionnaire and the instructions on its completion?

5. Should a pre-proposal conference and/or site visits be arranged, would you be interested in participating?

6. Kindly share any additional feedback or comments you might have regarding the proposed acquisition strategy outlined in the “DRAFT “solicitation documents.

Please submit a written response to the email addresses below.

Points of Contact (POC):

Primary POC

Ms Yvonne Cooke, Contracting Specialist

Email: yvonne.cooke.gb@us.af.mil

Secondary POC

Ms Kaitlyn Woodruff, Contracting Officer

Email: kaitlyn.woodruff.2@us.af.mil mailto:yvonne.cooke.gb@us.af.mil mailto:kaitlyn.woodruff.2@us.af.mil