Attachment 1 - PWS Supplement_ RAF Fairford - Draft.pdf

GROUNDS MAINTENANCE SERVICES

FOR

RAF FAIRFORD

TASK ORDER PERFORMANCE WORK STATEMENT (PWS) SUPPLEMENT

DATE March 2024

Prepared by

420th AIR BASE SQUADRON CIVILIAN ENGINEERING OPERATION

1 DESCRIPTION OF SERVICES

This Task Order Performance Work Statement Supplement for Royal Air Force Fairford and

Royal Air Force Welford is for additional work requirements and to be completed in conjunction the IDIQ Performance Work Statement titled “GROUNDS MAINTENANCE FOR U.S.

VISITING FORCES (USVF) IN THE UNITED KINGDOM PERFORMANCE WORK

STATEMENT (PWS)”. This document outlines further guidance in the performance specific to the sites covered by this Task Order. Requirements and guidance in this document concern only the work performed under this Task Order. This Task Order PWS will cover only the sections that required further information beyond the IDIQ PWS; therefore, all requirements from the

IDIQ PWS flow to this task order only modified as stated within.

1.2.8 AIRFIELD SWEEPING (Fairford Only) *Change*

RAF Fairford require a bespoke highspeed airfield designated vacuum sweeper to perform an 8-hour daily airfield sweeping service. This service may also be required outside normal duty hours, weekends and public holidays. (Call Outs)

The Contractor shall provide adequate levels of appropriate equipment and manpower resources to perform airfield sweeping on all areas of the airfield as directed by Airfield Operations or CE

Operations.

Normal duty hours / working routine: Are considered 06:00 -18:00 Mon-Fri. (subject to UK

Drivers/ duty Hours). Timings and routine may be amended or extended at short notice to meet changes to Mission Tempo or emergency situations.

Out of hours / Call outs: Defined as any time outside normal duty hours, weekends (Saturday and Sunday) including all UK public holidays. The contractor will provide to the COR contact details for the driver rostered for call, The Contractor shall respond and be on the installation within 1 hour of any call-out made outside normal duty hours.

Changes to the normal work hours or routine may only be directed by the COR or Chief of CE

Operations.

1.2.9 ROAD SWEEPING SERVICES RAF FAIRFORD

To provide a designated vacuum road sweeper service for RAF Fairford to sweep all base roads to include Military Family Housing (MFH), laybys and parking lots.

Normal work routine (0800-1600hrs) Mon-Fri

Service Schedule

One full day sweeping on a bi-monthly basis, a total of 6 visits per each site annually. Changes to the normal working routine may be requested by the service provider or as directed by the COR or the Contracting Officer.

Service provider shall provide adequate levels of appropriated equipment and manpower resources to perform sweeping services at all designated areas.

1.3 MAINTAIN BIRD AREA STRIKE HAZARD (BASH) *CHANGE*

1.3.1.3 RAF MILDENHALL, RAF FAIRFORD AND RAF LAKENHEATH BASH AREAS

*ADDITION*

For the first cut of each season the contractor is to bottom out and clear arisings. Grass cutting in the BASH areas shall not commence no earlier than the 15th of March.

shall be approved by the COR before mowing starts. Grass shall be cut as low as possible while keeping scalping to a minimum. All arisings shall be collected within 10 minutes of being cut. All arisings and/or bails produced must be removed from all areas of the airfield.

Prioritize removal of bails from wing tip clearance areas on completion. All bails to

Airfield cutting plan

Bird and Wildlife Aircraft Strike Hazard Plan.

be removed from the Installation prior to the end of each working day. When cutting the infields areas, the contractor shall start at the runway edge and work outwards at all times. The contractor shall make allowances for any delays encountered during times of grass cutting inactivity when called away from the runway edge. RAF FAIRFORD ONLY bottoming out w i l l be carried out using those methods and equipment as specified in the 501st CSW 91-212

1.3.8 HERBICIDES AND INSECTICIDES RAF MILDENHALL AND RAF FAIRFORD

*ADDITION*

The Contractor shall minimize seeds and flowers that attract insects/birds. The CO/COR to review and approval the timing and frequency of herbicide/insecticide products. The Contractor shall use only approved products as stated in DoD Instruction 4150.07, DoD Pest Management

Program, Encl 4 para 4.2.2 and AFMAN 32-1053, Pest Management Program, para 3.15.4 and

3.15.7 All pesticides, herbicides, and rodenticides are defined in DoD and Air Force documents.

The Contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The contractor shall comply with all applicable parts of 29 Code of Federal

Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The Contractor shall ensure that all workers have current state certification for the pest control services being performed. Civil Engineer Asset Management

Flight must approve all herbicides/insecticides prior to use.

1.7.3 ICE CONTROL / CALL-OUTS *Addition*

1.7.3.1 The Contractor shall have adequate levels of appropriate equipment and manpower resources to perform ice control measures for each Priority area to be adequately treated.

Application times of anti-icing products will be dependent on weather events to prevent premature loss of the products generating the need to immediately reapply products to ensure effective deicing capability. Minimizing runoff is important at RAF Fairford to reduce environmental impacts of airfield anti-icing / deicing chemicals.

1.7.4 RAF FAIRFORD - AIRFIELD SNOW AND ICE CONTROL *Addition*

1.7.4.1 RAF Fairford have existing Government Furnished Equipment available to the

Contractor for use on the flight line. Please see Appendix H. The equipment consists of a Self-

Propelled Snow Broom/ Air Blast Sweeper, Trailer Mounted Airfield Liquid Deicer Sprayer, three # 5 Ton load capacity Dump Trucks with Airfield Snowplows, Airfield Granular Deicing

Spreader (dump truck mounted), All Terrain Forklift, Snow Blower attachment for AT forklift, and Tractor. Full terms & conditions for the shared use of Government Vehicles are explained in clause 3.7 Government property (sub-clauses 3.71 -3.72). Appendix H contains further information for vehicle weights and load capacities.

1.7.4.1.1 The Contractor will be required to supply all the HGV certified operators. Operators will have a valid RAF Fairford base pass, with airfield driving certifications for this equipment.

The contractor shall provide 24/7 operational standby and on-call services for flight line snow/ ice clearance to ensure the airfield is clear from snow and ice.

1.7.4.1.2 The Contractor shall provide, prior to the 1 Nov start of the S&IC, all the designated

S&IC team vehicle and plant operators for initial or annual refresher vehicle & plant training.

1.7.4.1.3 Airfield driving training will be provided by USAF. Operational Airfield driving certification is required for access to all airfield related activities. Training will also be required for access to 'Controlled areas' such Munitions and Bulk Fuel Storage Areas.

1.7.4.1.4 The contractor will be required to perform operator checks prior to use of the equipment. Fuel and equipment service consumable items required to operate the government property such as deicer for the windows, oil, and anti-freeze for the engines will be available from the government.

1.7.4.2 Anti-icing/de-icing liquids and solids for the snow and ice control of the airfield at RAF

Fairford will be supplied by the government. The Contractor will be responsible for monitoring the stocks of material and reporting these to the COR. When the mutually agreed minimum stock levels are reached it shall immediately be reported to the COR for re-stocking.

1.7.4.3 The response times for airfield S&IC will be as per clause 1.7.3.3 for ice control.

1.7.4.4 Each S&IC vehicle or self-propelled plant will maintain radio communication when on the flight-line and shall respond to operation control from the Air Traffic Control Tower and the

Airfield Manager for purposes of flight-line safety. Radios will be issued by CEO to the contractor via a hand receipt before or during the snow event.

1.8.6 Special Conservation Areas *Addition *

1.8.6.6 RAF Fairford SSSI (Lakes 128 and 131)

The grassland will be mowed annually to unimproved standards which is 10”-14” where practical the grass will be cut to 3m from the water’s edge around lakes 128 and 131. All work must be conducted in accordance with the management plan.

1.8.6.7 Conservation Areas at RAF Alconbury, RAF Molesworth, RAF Fairford and RAF

Feltwell

Great Crested Newt Areas are subject to special cutting arrangements.

The vegetation e.g.: grass, tall ruderal, and scrub, shall be cut on two occasions throughout the year. This will generally be in February and October but will be at the discretion of the COR after liaison with CES/CEIE. The height for the grass and tall ruderal vegetation cut shall be set at 6 inches (150mm). All arisings shall be raked and removed from the area. No ground churn is to occur. No areas considered to be suitable to support hibernating individuals are to be impacted during the winter months. Areas of scrub can be left to provide suitable resting/sheltering habitat under the guidance of CES/CEIE, provided that the scrub does not exceed more than 20% of the area and does not impede access around the waterbody. Tree works may also take place in these areas but should follow the guidance set out above.

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 GOVERNMENT PROPERTY (RAF FAIRFORD ONLY)

RAF Fairford have existing Government Furnished Equipment available to the Contractor for use on the flight line. Please see Appendix H. The equipment consists of a Self-Propelled Snow

Broom, Trailer Mounted Liquid Deicer Sprayers, three 5 Ton Dump Trucks with Airfield

Snowplows, Airfield Granular Deicing Spreader, All Terrain Forklift, and a Tractor. Airfield deicer fluid and granular materials will be supplied by RAF Fairford. Appendix H contains further information for vehicle weights and load capacities.

3.1.1 The Contractor will be responsible for "Operator" maintenance checks as with any item of plant or vehicle use. When using vehicles and equipment, these shall be inspected, checked out and then returned to the general compound in the same condition after each use. The return of the vehicles and equipment must be validated by the COR. Irregularities, damage or inoperable vehicles or equipment must be reported immediately to the COR or CO.

3.1.2 Shared Use Government Vehicles: The Government shall provide a list of vehicles identified as Allowance Source Code (ASC) 010 for co-utilization between contractors to fulfill services per the contract and Government personnel. In accordance with AFI 24-302 the vehicles will remain Air Force owned, Vehicle Fleet (Registered). The Government will assume responsibility for all associated costs of the Shared Use Government Vehicles including consumables, maintenance (scheduled and unscheduled), repair and licensing/registration requirements and replacement of AS010 Air Force owned, Vehicle Fleet (Registered) per AFI

24-302 and TO 36-1-191. The Vehicle Fleet Manager in accordance with 441 Vehicle Support

Chain Operations Squadron (VSCOS) will determine if ASC 010 Air Force owned, Vehicle Fleet

(Registered) has reached end-of-life and is no longer cost effective to maintain. The Government will furnish all fuel for Shared Use Government Vehicles to perform work listed herein. Shared

Use Government Vehicles will only be used for official duty required in the performance of the contract. Shared Use Government Vehicles may also include any leased vehicles. Contractor employees shall follow all licensing procedures in AFI 24-301 and all other applicable policies for use of Government Owned Vehicles (GOV). During the life of the contract, if replacement of

Shared Use Government Vehicles becomes necessary for reasons other than negligence, misuse and/or loss, the contractor shall notify the Government, and the Government shall replace such property with items of equal or higher quality. The contractor is responsible to ensure proper use, employee training, safekeeping, and reporting of loss/damage to the Government for all Shared

Use Property (SUP) items. Any accidents involving or damage caused to Shared Use

Government Vehicles shall be reported to the COR. In the case of vehicle accidents, the contractor shall follow the policies and guidelines laid out in 501 CSW Instruction 24-302. The contractor shall assume responsibility for any contractor-caused damage or loss to Shared Use

Government Vehicles or third-party property IAW FAR clause 52.247-21, Contractor Liability for Personal Injury and/or Property Damage. Vehicles and property that are being included as

Shared Use are identified in PWS Para 3.1.

3.2 FACILITIES

3.2.1.4 RAF Fairford

The COR will make available to the Contractor a compound area at site 4. Water and electricity supply is available. No toilets or wash areas will be made available by the COR. As required by

Health and Safety legislation the Contractor will be required to make available and regularly service any such facilities. This should be in accordance with Statutory Instruction 1996 No 1592

The Construction (Health, Safety and Welfare) Regulations 1996.

4. GENERAL INFORMATION

4.10 SECURITY REQUIREMENTS

4.10.2 BASE ACCESS AND ENTRY

4.10.2.6 Access to "Restricted" Areas will be by USAF Escort from the designated entry point for which the Contractor shall arrange giving adequate advanced notice. RAF Fairford and

Welford will be granted access via an Escort Access Letter (EAL).