References_Form.pdf

This is a References Form for the Flagler County Board of County Commissioners' solicitation for the construction of two new hurricane-resilient buildings at the Flagler County Fairgrounds under ITB #26-ITB-019. The form requests contact information and project details for three reference agencies, including their addresses, contact persons, email addresses, phone numbers, dates of service, types of service provided, and comments. Bidders must submit references from projects completed within the last three years of similar magnitude to demonstrate past performance. A mandatory site visit is scheduled for July 31, 2026 at 8:00 a.m. at the project location of 150 Sawgrass Road, Bunnell, Florida 32110. Bids are due August 17, 2026 at 2:00 p.m., with bid opening held at the 3rd Floor Financial Services Conference Room, 1769 East Moody Boulevard, Building 2, Bunnell, Florida 32110, accessible via Microsoft Teams. Questions must be submitted by August 6, 2026 at 5:00 p.m., with a final addendum posted by August 10, 2026. The County will award to the lowest responsive, responsible bidder with no renewal options included.

Pricing proposals must remain firm for at least 120 days from solicitation opening and include FOB Destination pricing with all packing, handling, shipping charges, and delivery to the project site included. Local vendor preference applies to businesses maintaining a physical location in Flagler County for at least 12 months prior to solicitation issuance, holding required business licenses, and employing at least one full-time or two part-time employees with primary residency in Flagler County. The County will remit full payment on undisputed invoices within 45 days of receipt, with interest accruing at no more than one percent per month on unpaid invoices after 45 days under Florida Statute 218.74. Evaluation criteria include total cost, delivery schedule, compliance with technical specifications, financial stability demonstrated by certified audit of the last available fiscal year, and past performance based on submitted references.