RE_21-0038-N-BW_Sewer_Inspection_Equipment_Replacement_Parts_Repairs_-_BPA_442958_Cues.msg
MSG file 139 KB Posted
- Solicitation number
- 26-0099-REQ
- Issued by
- Pinellas County, Clewiston City, Florida
About this file
This is an internal email communication chain from Pinellas County Utilities Department regarding the renewal of a sole source contract for sewer inspection equipment replacement parts, repairs, and software maintenance services. The contract (21-0038-N-BW, BPA 442958) is with CUES Inc., an Original Equipment Manufacturer (OEM) of CCTV equipment and related components. The current contract expires on January 31, 2026, with a proposed one-year renewal extending through January 31, 2027. The county requires genuine CUES Inc. OEM equipment, replacement parts, services, and Granite Net Sewer Software maintenance and support that are directly compatible with existing county infrastructure. Key correspondence dates indicate that Pinellas County initiated renewal discussions with CUES in early October 2025, requesting updated service quotes and sole source justification documentation. The Notice of Intent to Sole Source (Contract No. 26-0099-N) requires interested contractors to submit responses via OpenGov by Tuesday, November 28, 2025, at 3:00 pm.
The contract carries a budgeted allocation of $130,000.00 for FY26, with an additional $36,924.41 already encumbered on FY25 Purchase Order 465587. As of the correspondence date, $23,862.22 remained available on the existing contract. CUES Inc. is the incumbent sole source provider, having maintained this relationship with Pinellas County since July 18, 2006. The sole source justification is based on CUES Inc. being the exclusive manufacturer of compatible equipment and the only authorized provider of genuine replacement parts and technical support services for the county's existing sewer inspection systems. The procurement is classified under NIGP code 89064, with no apparent set-aside designations or organizational restrictions for responding vendors. County staff determined that additional funding would be necessary to sustain operations through the proposed renewal period ending January 31, 2027.
Text of this file
RE: 21-0038-N-BW Sewer Inspection Equipment Replacement Parts & Repairs - BPA 442958 Cues
| From |
| Mitchell, Anderson |
| To |
| Williams, Skip; Munoz, Misael; Alvarez, Jami |
| Cc |
| Conner, Holly |
| Recipients |
| swilliams@pinellas.gov; mmunoz@pinellas.gov; jalvarez@pinellas.gov; hconner@pinellas.gov |
Please add 130,000.00; that’s what was budgeted for FY26.
Thanks, Anderson Mitchell Pinellas County Utilities 453-6701 amitchell@pinellas.gov All government correspondence is subject to the public records law.
From: Williams, Skip <swilliams@pinellas.gov> Sent: Wednesday, October 29, 2025 3:23 PM To: Mitchell, Anderson <amitchell@pinellas.gov>; Munoz, Misael <mmunoz@pinellas.gov>; Alvarez, Jami <jalvarez@pinellas.gov> Cc: Conner, Holly <hconner@pinellas.gov> Subject: RE: 21-0038-N-BW Sewer Inspection Equipment Replacement Parts & Repairs - BPA 442958 Cues Importance: High
Hi Andy, We will be renewing this contract for a year. $23,862.22 remains on the contract with $36,924.41 encumbered on FY25 PO 465587.
Will you need to add additional funds to get through to 1/31/2027?
Respectfully, Skip Williams
Contract Services Specialist 2
Pinellas County Utilities Department
14 S. Ft. Harrison Ave, 6th Floor
Clearwater Fl. 33756
(727) 464-7784 Office swilliams@pinellas.gov
From: Mitchell, Anderson <amitchell@pinellas.gov> Sent: Tuesday, October 28, 2025 10:57 AM To: Williams, Skip <swilliams@pinellas.gov>; Munoz, Misael <mmunoz@pinellas.gov>; Alvarez, Jami <jalvarez@pinellas.gov> Cc: Conner, Holly <hconner@pinellas.gov> Subject: RE: 21-0038-N-BW Sewer Inspection Equipment Replacement Parts & Repairs - BPA 442958 Cues
Thanks, Skip!
Anderson Mitchell Pinellas County Utilities 453-6701 amitchell@pinellas.gov All government correspondence is subject to the public records law.
Sent: Thursday, October 23, 2025 2:06 PM To: Mitchell, Anderson <amitchell@pinellas.gov>; Munoz, Misael <mmunoz@pinellas.gov>; Alvarez, Jami <jalvarez@pinellas.gov> Cc: Conner, Holly <hconner@pinellas.gov> Subject: FW: 21-0038-N-BW Sewer Inspection Equipment Replacement Parts & Repairs - BPA 442958 Cues
Good afternoon, See attached Cues, New Pricing, and PO Analysis and Sole Source letter.
| * | Contract Terms 1/31/2026 |
| * | Will submit Sole Source renewal. |
| * | Let me know if you approve and how much is needed for the 1-year budget. |
| * | I’ll submit an Open Gov. |
| * | $23,862.22 remains on contract. |
Line
Amount
Billed
Encumb Balance
Avg Month
$283,237.7800
$246,313.37
$36,924.41
$ 126,994.19
$ 126,994.19
$0.00
$2,200.00
$ 156,243.59
$ 119,319.18
$ 36,924.41
$2,100.00
Pinellas County Utilities Department
14 S. Ft. Harrison Ave, 6th Floor
Clearwater Fl. 33756
From: McLean, Jake <jmclean@cuesinc.com> Sent: Friday, October 17, 2025 3:02 PM To: Williams, Skip <swilliams@pinellas.gov> Cc: Conner, Holly <hconner@pinellas.gov>; Miles, David P <dmiles@pinellas.gov>; Gonzalez, Migdalia <migonzalez@cuesinc.com>; Jayko, Steven <SJayko@cuesinc.com> Subject: Re: 21-0038-N-BW Sewer Inspection Equipment Replacement Parts & Repairs - BPA 442958
Good afternoon Skip! Thank you for reaching out. I removed some of the contacts that are no longer relevant on the Cues side. Terri Mooney retired. Stuart Rome is the rep for S. Florida and International. Cameron Keefe is still relevant, but
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Good afternoon Skip!
Thank you for reaching out. I removed some of the contacts that are no longer relevant on the Cues side. Terri Mooney retired. Stuart Rome is the rep for S. Florida and International. Cameron Keefe is still relevant, but for software support renewals only. For contract renewals, Steven Jayko, Migdalia Gonzalez and I will be your primary points of contact.
Please see attached for 2025 price sheet and sole source letter.
Let us know if you need anything else.
Have a great weekend!
Jake McLean | Southeast Regional Sales Manager | Cues Lock Product Manager
Mobile: 407.750.7994 | Email: jmclean@cuesinc.com
Cues Support Resources
Parts: 407.550.0621
Hardware Troubleshooting: 407.550.0620
CSD Software Support: 407.550.0642
Repairs: 407.550.0624
Loaners: 407.550.0608
Click to learn more about: Cues Technical Schools
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Sent: Friday, October 17, 2025 8:27 AM To: McLean, Jake <jmclean@cuesinc.com>; Keefe, Cameron <ckeefe@cuesinc.com>; terrim@cuesinc.com <terrim@cuesinc.com>; Rome, Stuart <srome@cuesinc.com> Cc: Conner, Holly <hconner@pinellas.gov>; Miles, David P <dmiles@pinellas.gov> Subject: RE: 21-0038-N-BW Sewer Inspection Equipment Replacement Parts & Repairs - BPA 442958
Good morning, This sole-source contract expires on 1/31/2026. Can you send us a new service quote and a sole-source letter? Is there a new service quote for a renewal contract? I’ve attached documents from our last renewal. Respectfully, ZjQcmQRYFpfptBannerStart
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Good morning, This sole-source contract expires on 1/31/2026. Can you send us a new service quote and a sole-source letter?
Is there a new service quote for a renewal contract? I’ve attached documents from our last renewal.
Pinellas County Utilities Department
14 S. Ft. Harrison Ave, 6th Floor
Clearwater Fl. 33756
From: Williams, Skip Sent: Monday, October 6, 2025 11:23 AM To: McLean, Jake <jmclean@cuesinc.com>; Keefe, Cameron <ckeefe@cuesinc.com>; 'terrim@cuesinc.com' <terrim@cuesinc.com> Cc: Conner, Holly <hconner@pinellas.gov>; Miles, David P <dmiles@pinellas.gov> Subject: 21-0038-N-BW Sewer Inspection Equipment Replacement Parts & Repairs - BPA 442958
Good morning, This sole-source contract expires on 1/31/2026. Can you send us a new service quote and a sole-source letter?
Pinellas County Utilities Department
14 S. Ft. Harrison Ave, 6th Floor
Clearwater Fl. 33756
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