RE_21-0038-N-BW_Sewer_Inspection_Equipment_Replacement_Parts_Repairs_-_BPA_442958_Cues.msg
MSG file 139 KB Posted
- Solicitation number
- 26-0099-REQ
- Issued by
- Pinellas County, Clewiston City, Florida
About this file
This is an email communication file documenting the contract renewal process for Pinellas County Utilities Department regarding Sewer Inspection Equipment Replacement Parts & Repairs with CUES Inc. The correspondence, dated October 2025, addresses the renewal of a sole source contract (BPA 442958) that expires on January 31, 2026, with a proposed one-year extension through January 31, 2027. The contract covers genuine CUES Inc. Original Equipment Manufactured (OEM) CCTV equipment, replacement parts, repair services, and Granite Net Sewer Software maintenance and support. Skip Williams, Contract Services Specialist 2 for Pinellas County Utilities, initiated contact with CUES representatives on October 6, 2025, requesting updated service quotes and sole source justification letters. The renewal Notice of Intent to Sole Source (Contract No. 26-0099-N) requires interested contractors to submit responses via OpenGov by November 28, 2025, at 3:00 pm, with the contract coded under NIGP 89064.
The current contract balance reflects $23,862.22 remaining funds with $36,924.41 encumbered on FY25 Purchase Order 465587, which averaged monthly expenditures of approximately $2,100 to $2,200. Anderson Mitchell of Pinellas County Utilities confirmed that $130,000.00 has been budgeted for FY26 to support the one-year renewal contract. CUES Inc. serves as the incumbent vendor and sole authorized provider, with updated primary points of contact identified as Jake McLean (Southeast Regional Sales Manager), Steven Jayko, and Migdalia Gonzalez following personnel changes within the vendor organization. The long-standing relationship between Pinellas County and CUES Inc. dates back to July 18, 2006, with the sole source justification predicated on CUES Inc.'s exclusive status as the manufacturer of compatible equipment and authorized provider of genuine replacement parts and services for the county's existing sewer inspection systems.
Text of this file
RE: 21-0038-N-BW Sewer Inspection Equipment Replacement Parts & Repairs - BPA 442958 Cues
| From |
| Mitchell, Anderson |
| To |
| Williams, Skip; Munoz, Misael; Alvarez, Jami |
| Cc |
| Conner, Holly |
| Recipients |
| swilliams@pinellas.gov; mmunoz@pinellas.gov; jalvarez@pinellas.gov; hconner@pinellas.gov |
Please add 130,000.00; that’s what was budgeted for FY26.
Thanks, Anderson Mitchell Pinellas County Utilities 453-6701 amitchell@pinellas.gov All government correspondence is subject to the public records law.
From: Williams, Skip <swilliams@pinellas.gov> Sent: Wednesday, October 29, 2025 3:23 PM To: Mitchell, Anderson <amitchell@pinellas.gov>; Munoz, Misael <mmunoz@pinellas.gov>; Alvarez, Jami <jalvarez@pinellas.gov> Cc: Conner, Holly <hconner@pinellas.gov> Subject: RE: 21-0038-N-BW Sewer Inspection Equipment Replacement Parts & Repairs - BPA 442958 Cues Importance: High
Hi Andy, We will be renewing this contract for a year. $23,862.22 remains on the contract with $36,924.41 encumbered on FY25 PO 465587.
Will you need to add additional funds to get through to 1/31/2027?
Respectfully, Skip Williams
Contract Services Specialist 2
Pinellas County Utilities Department
14 S. Ft. Harrison Ave, 6th Floor
Clearwater Fl. 33756
(727) 464-7784 Office swilliams@pinellas.gov
From: Mitchell, Anderson <amitchell@pinellas.gov> Sent: Tuesday, October 28, 2025 10:57 AM To: Williams, Skip <swilliams@pinellas.gov>; Munoz, Misael <mmunoz@pinellas.gov>; Alvarez, Jami <jalvarez@pinellas.gov> Cc: Conner, Holly <hconner@pinellas.gov> Subject: RE: 21-0038-N-BW Sewer Inspection Equipment Replacement Parts & Repairs - BPA 442958 Cues
Thanks, Skip!
Anderson Mitchell Pinellas County Utilities 453-6701 amitchell@pinellas.gov All government correspondence is subject to the public records law.
Sent: Thursday, October 23, 2025 2:06 PM To: Mitchell, Anderson <amitchell@pinellas.gov>; Munoz, Misael <mmunoz@pinellas.gov>; Alvarez, Jami <jalvarez@pinellas.gov> Cc: Conner, Holly <hconner@pinellas.gov> Subject: FW: 21-0038-N-BW Sewer Inspection Equipment Replacement Parts & Repairs - BPA 442958 Cues
Good afternoon, See attached Cues, New Pricing, and PO Analysis and Sole Source letter.
| * | Contract Terms 1/31/2026 |
| * | Will submit Sole Source renewal. |
| * | Let me know if you approve and how much is needed for the 1-year budget. |
| * | I’ll submit an Open Gov. |
| * | $23,862.22 remains on contract. |
Line
Amount
Billed
Encumb Balance
Avg Month
$283,237.7800
$246,313.37
$36,924.41
$ 126,994.19
$ 126,994.19
$0.00
$2,200.00
$ 156,243.59
$ 119,319.18
$ 36,924.41
$2,100.00
Pinellas County Utilities Department
14 S. Ft. Harrison Ave, 6th Floor
Clearwater Fl. 33756
From: McLean, Jake <jmclean@cuesinc.com> Sent: Friday, October 17, 2025 3:02 PM To: Williams, Skip <swilliams@pinellas.gov> Cc: Conner, Holly <hconner@pinellas.gov>; Miles, David P <dmiles@pinellas.gov>; Gonzalez, Migdalia <migonzalez@cuesinc.com>; Jayko, Steven <SJayko@cuesinc.com> Subject: Re: 21-0038-N-BW Sewer Inspection Equipment Replacement Parts & Repairs - BPA 442958
Good afternoon Skip! Thank you for reaching out. I removed some of the contacts that are no longer relevant on the Cues side. Terri Mooney retired. Stuart Rome is the rep for S. Florida and International. Cameron Keefe is still relevant, but
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Good afternoon Skip!
Thank you for reaching out. I removed some of the contacts that are no longer relevant on the Cues side. Terri Mooney retired. Stuart Rome is the rep for S. Florida and International. Cameron Keefe is still relevant, but for software support renewals only. For contract renewals, Steven Jayko, Migdalia Gonzalez and I will be your primary points of contact.
Please see attached for 2025 price sheet and sole source letter.
Let us know if you need anything else.
Have a great weekend!
Jake McLean | Southeast Regional Sales Manager | Cues Lock Product Manager
Mobile: 407.750.7994 | Email: jmclean@cuesinc.com
Cues Support Resources
Parts: 407.550.0621
Hardware Troubleshooting: 407.550.0620
CSD Software Support: 407.550.0642
Repairs: 407.550.0624
Loaners: 407.550.0608
Click to learn more about: Cues Technical Schools
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Sent: Friday, October 17, 2025 8:27 AM To: McLean, Jake <jmclean@cuesinc.com>; Keefe, Cameron <ckeefe@cuesinc.com>; terrim@cuesinc.com <terrim@cuesinc.com>; Rome, Stuart <srome@cuesinc.com> Cc: Conner, Holly <hconner@pinellas.gov>; Miles, David P <dmiles@pinellas.gov> Subject: RE: 21-0038-N-BW Sewer Inspection Equipment Replacement Parts & Repairs - BPA 442958
Good morning, This sole-source contract expires on 1/31/2026. Can you send us a new service quote and a sole-source letter? Is there a new service quote for a renewal contract? I’ve attached documents from our last renewal. Respectfully, ZjQcmQRYFpfptBannerStart
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Good morning, This sole-source contract expires on 1/31/2026. Can you send us a new service quote and a sole-source letter?
Is there a new service quote for a renewal contract? I’ve attached documents from our last renewal.
Pinellas County Utilities Department
14 S. Ft. Harrison Ave, 6th Floor
Clearwater Fl. 33756
From: Williams, Skip Sent: Monday, October 6, 2025 11:23 AM To: McLean, Jake <jmclean@cuesinc.com>; Keefe, Cameron <ckeefe@cuesinc.com>; 'terrim@cuesinc.com' <terrim@cuesinc.com> Cc: Conner, Holly <hconner@pinellas.gov>; Miles, David P <dmiles@pinellas.gov> Subject: 21-0038-N-BW Sewer Inspection Equipment Replacement Parts & Repairs - BPA 442958
Good morning, This sole-source contract expires on 1/31/2026. Can you send us a new service quote and a sole-source letter?
Pinellas County Utilities Department
14 S. Ft. Harrison Ave, 6th Floor
Clearwater Fl. 33756
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