Belmont Plaza Pool – Pre-Bid Meeting 2 PM, September 15, 2025

Pre-Bid Meeting Agenda

1. Introductions / Opening Comments [LB Public Works / Consultant PM]

**IMPORTANT**: Please sign in on the Zoom Chat. Include Name, Title & Firm

2. Restricted Bid – Prequalified Bidders Only

3. Key Changes from Prior Bid Documents

4. Labor Compliance & Project Labor Agreement (PLA)

5. Project Overview

6. Project Design Review

7. Key Project / Contract Detail Highlights

8. Key Specialty Areas - Minimum Qualifications

9. Schedule 10.Questions and/or Requests for Information

Introductions / Opening Comments

▪ Public Works Project Management Officer

▪ Other City Representatives

▪ Consultant Project Manager

▪ Design Team Representatives

▪ Construction Management Team Representatives

▪ Myrtha Pool Representatives

▪ Prequalified Bidder Representatives

List of Firm participants will be shared after conclusion of meeting 3

Restricted Bid- Prequalified Bidders Only

Key Changes from Prior Bid Documents:

Two-Step Bid Submittal Items due at Bid Deadline #1 (Submitted online via LB Buys)

▪ Reference Division C.1 Simplified LB Buys entry and upload requirements, Lump Sum Bid Form and supporting documents, (including scanned copy of bid bond)

▪ Bid Form

▪ Bidder Information & Signature Form

▪ C01-List of Subcontractors

▪ C02-Non-collusion Declaration

▪ C03-Workers Compensation Certification

▪ C04-Certification of Site Examination

▪ C05-Information to Comply with Labor Code Section 2810

▪ C06-Debarment, Suspension, Ineligibility Certification

▪ C07-Certification of Compliance with The Equal Benefits

Ordinance

Items due at Bid Deadline #2 (hard copy submittal to City Clerk 48 hours after Bid Deadline #1)

▪ Reference Division C.2

▪ C11-Preliminary Schedule of Values

▪ C12-Bidders Bond Form (Wet Signed and

Notarized Original)

Items due at Bid Deadline #1 (continued)

▪ C08-Equal Benefits Ordinance Disclosure Form

▪ C09-Iran Contracting Act of 2010 Compliance Affidavit

▪ C10-Bidders Bond Form (Digital / scanned copy)

▪ Bid Guarantee Period: 90 Calendar Days

▪ Bid Allowances:

▪ Dewatering Allowance, to be administered via substantiated time and materials documentation

▪ Market Volatility Allowance, to be administered via substantiated supporting backup of incurred costs compared to Escrow Bid Documents (reference Division D)

▪ Procurement Phase duration reduced, ability to start field work earlier if mutually agreeable to all parties

Key Changes from Prior Bid Documents

▪ Only one Bid Alternate, for Bleachers/Shade Structure/Support Building Expansion

▪ Climb walls and rope swings from prior bid have been removed

▪ Specialty Subcontractors:

▪ List of pre-approved specialty subcontractors added

(reference DIV J/131100 for pool subcontractors and Appendix A for all others)

▪ Requests to add other specialty subcontractors due 14 days prior to bid (reference form in Division E). City Determination to be issued via addendum no later than 5 days prior to Bid Deadline#1

▪ Pre-approval for hazardous materials subcontractor no longer required

▪ Decorative Concrete Scope

▪ Reduction in area

▪ “or equal” products included in the specifications, in addition to the basis of design

Site Stabilization & Dewatering

▪ Deferred Submittals (Vendor Design-Build)

▪ Geo-Pier (Vibro Stone Columns, VSC) and

Dewatering subcontractors must be pre-approved or submitted for approval 14 calendar days prior to Bid Deadline #1 Reference Plan sheets S-200, C-1.32, Geotechnical Reports, and Groundwater Test Results

▪ Groundwater test results included in Appendix H

▪ Permit processing for Contractor Selected Dewatering System and Discharge Point(s)

Key Project / Contract Detail Highlights

Labor Compliance Requirements

▪ Prevailing Wage (see pages 22-24 of Prequalification RFP): Wage Determination will be based on quote date (date the city asks for quote from the vendor)

▪ Apprentices Required (see RFP page 24)

▪ Prime and all subs performing prevailing wage work need to be registered with DIR

(California Department of Industrial Relations):

https://www.dir.ca.gov/public-works/contractor-registration.html

▪ Certified Payroll Submission via LCPtracker

▪ Since this is a Project Labor Agreement (PLA) covered contract, CPRs are not required to be submitted to the DIR, but we still need them uploaded via LCPtracker

▪ A Labor Compliance consultant will be assigned to this project and there will be a pre-construction meeting prior to job start to cover all requirements.

▪ The City will assign a Labor Compliance Consultant to monitor project and assist vendor with labor compliance questions.

▪ Questions? please email: Laborcompliance@longbeach.gov https://www.dir.ca.gov/public-works/contractor-registration.html https://www.dir.ca.gov/public-works/contractor-registration.html https://www.dir.ca.gov/public-works/contractor-registration.html https://www.dir.ca.gov/public-works/contractor-registration.html https://www.dir.ca.gov/public-works/contractor-registration.html mailto:Laborcompliance@longbeach.gov

City Project Labor Agreement (PLA)

▪ Citywide PLA Agreement Contract #35891

• Nicholle Moore Nicholle.Moore@longbeach.gov

• Union vs. Non-Union Contractors

• Letter of Assent

• Local Hire Goal – 40% (Tideland Funds - Tier 3 only)

• Transitional / Veteran Worker Hire Goal – 10%

• Apprentices

• Jobs Coordinator

• Pre-Con / Pre-Job Conference mailto:Eric.Galeana@longbeach.gov

Project Overview

▪ Previous facility closed in 2013 due to seismic concerns

▪ Constructed existing pool in 2014

▪ Previous facility demolished in 2014

▪ Draft EIR certified in 2016

▪ Original project submitted to CCC in 2018. Revised (prior designed) project conditionally approved by CCC in 2021; Now pending CDP Amendment Approval, hearing scheduled for October 2025

▪ Due to State Legislation in 2022 that eliminated City’s bond fund strategy, Project re-designed 2023-2025

▪ Prior bid period (Feb-May 2025): The City exercised its right to reject all bids

Project Overview – History

Project Overview / Location

Project Overview / Aerial View of Site

Project Overview Plan

Project Overview – Aerial Rendering Looking South

Project Overview – Aerial Rendering Looking North

Project Design Review – Buildings Main Building

Project Design Review – Buildings Pool Equipment Building

• Back of house features:

• Pool mechanical and electrical equipment

• Various chemical storage tanks and rooms

(Chlorine, CO2, Acid) and safety devices

• Pool equipment storage

• Timing/guard office

• Switchgear and equipment yard

• Solar panel system

• Beach restrooms (required by CCC)

• Pool user restrooms and shade structures

(Bid Alternate)

• Features (1) 50M pool with movable bulkhead, spring board diving

• Features combined instructional and recreational pool

Project Design Review – Pools

Aquatics

Filtration / Disinfection / Heating

▪ 940,640 gallons

▪ Remote chemical storage / UG feed

▪ Regenerative / Neptune Benson Defender

▪ Sodium Hypochlorite disinfection

▪ High efficiency gas fired heater

Project Design Review

Project Design Review – Site

Grading, Beach Fill

▪ Approx 2500 Cu. Yd. excavated from 50M pool (from 3’ to 10’ depth) to be made available for beach fill

▪ Reference Plan sheets C-1.32, Soils Report, Specifications Appendix D (Sampling and Analysis Plan, SAPR)

Haz Removal & Disposal, Monitoring & Treatment

▪ Reference Specifications Appendices B, F & I

▪ Haz removal / disposal at existing at-grade pools & appurtenant facilities (SE corner of site)

▪ Tree, Bird, Archeological / Paleontological and Native

American Monitoring

Key Project / Contract Detail Highlights

Bid Alternates

▪ Bid Alternate:

▪ (A-1) Add Spectator Bleachers and Canopy and expand Pool Equipment Room for added restrooms (Reference Plans Designated with “Alternate”)

Key Project / Contract Detail Highlights

▪ Base Bid does NOT Include:

▪ Spectator Bleachers and Canopy

▪ Expanded Pool Equipment Building with Spectator Restrooms

Project Opinion of Probable Construction Cost

▪ Opinion of Probable Cost Excludes:

▪ Supply of Myrtha Pool Equipment (Designated as

Owner Furnish, Contractor Install - OFCI)

▪ Low Voltage Systems (Designated as Owner Furnish, Owner Install - OFOI)

Key Project / Contract Detail Highlights

$57.0 Million

▪ Opinion of Probable Cost Includes:

▪ Base Bid

▪ Bid Alternate

▪ Pre-set Bid Allowances

Key Specialty Areas - Minimum Qualifications

▪ Geo-Piers (Vibro Stone Columns, VSC)

▪ Deep (CIDH) Pile Foundations

▪ Dewatering

▪ Myrtha Pool and related systems installer(s)

Reference:

Appendix A: Preapproved Specialty Subcontractors Division J, 131100-1.03.A.4 (pre-approved pool subcontractors only) Division E, E07-Local: Specialty Subcontractor Qualifications Form

Schedule

Milestone Date / Anticipated Timeframe

Bid Release Date Tuesday, September 9, 2025

Pre-Bid Meeting Monday, September 15, 2025 (2PM)

Last Day for Questions / RFIs / Specialty Sub Requests Monday, September 29, 2025 (2PM)

Bid Deadline #1 Monday, October 13, 2025 (2PM) Do not wait until last minute to upload!

Bid Deadline #2 Wednesday, October 15, 2025 (2PM)

City Council Consideration of Bid Award December 23, 2025

Administrative NTP / Procurement Phase January 2026 to March 2026

Construction and Commissioning April 2026 to November 2027

Questions and/or Requests for Clarification

▪ Email all questions to: ddemilia@ardurra.com and TidelandsCIP@longbeach.gov, include “R-7274 / B-4835 Belmont Plaza Pool Bid RFI” in the subject line (Reference Specifications Division B – Instructions to Bidders)

▪ All questions, substitution requests, and specialty subcontractor requests due to the City of Long Beach by 2:00 PM, Monday, September 29, 2025

Confirmation of Attendance at Mandatory PreBid Meeting

**IMPORTANT**: Sign in on Zoom Chat. Include Name, Title, Firm mailto:ddemilia@ardurra.com mailto:TidelandsCIP@longbeach.gov