Questions and Responses 1.pdf
PDF 331 KB Posted
- Attached to
- Mapping Services and Data Management
- Solicitation number
- RFP-14699
- Issued by
- Wakulla County, Clewiston City, Florida
About this file
This is a Questions and Responses document issued by the Florida Department of Transportation (FDOT) on January 20, 2026, addressing inquiries from proposers regarding the GIS Mapping Services and Data Management procurement (Proposal ID: DOT-RFP-26-3007-CS). The procurement requires vendors to provide all 12 personnel classifications to be considered responsive, with staff availability percentages and estimated hours to be detailed for each position across Tasks A through D as defined in the scope of services. Key personnel are distinguished from technical staff, with the former meeting specific requirements outlined in Section 8.2 of the RFP and the latter available on an as-needed basis to perform technical functions. Proposers must address relevant experience, licenses, and certifications on staff resumes and in the prior relevant experience section of the technical plan, with individual staff certificates attachable without page count implications. The contract does not require onsite personnel as a standard requirement; however, vendors must demonstrate capability to provide onsite staff when needed, including for team meetings, emergency event support, and periodic needs assessment meetings, with routine work acceptable remotely. No Small Business Enterprise (SBE) set-aside applies to this project.
Pricing proposals will be scored on a 20-point scale using a formula comparing each proposer's price to the lowest submitted price, with a total maximum budgetary allocation of $1.5 million over the three-year contract term and potential renewal options for up to three additional years contingent on satisfactory performance and fund availability. General liability insurance requirements include minimum coverage of $200,000 per person and $300,000 per occurrence for bodily injury, and $200,000 per occurrence for property damage. Liquidated damages are established at $100 per calendar day for failure to complete services by the designated completion date. Mandatory submissions include vendor certification regarding scrutinized companies lists, an E-Verify Form, and a Foreign Country of Concern Attestation, with all proposals submitted electronically in PDF format to D3.Purch@dot.state.fl.us and registered in the State of Florida's MyFloridaMarketplace system.
View the file
Other files
Show all 40
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Florida Department of Transportation
RON DESANTIS
GOVERNOR
605 Suwannee Street
Tallahassee, FL 32399-0450
JARED W. PERDUE, P.E.
SECRETARY
www.fdot.gov
M E M O R A N D U M
Date: 1/20/2026 To: All Proposers RE: Questions and Answers 1 Proposal ID: DOT-RFP-26-3007-CS Description: GIS Mapping Services and Date Management
1. Could you please advise when responses to submitted questions will be made available?
Response: As soon as possible
2. Additionally, would FDOT consider extending the submission deadline to ensure adequate time for proposers to incorporate any changes to our proposal based on those answers?
Response: An addendum was issued to address.
3. The billing rates for onsite staff generally differ from those for personnel assigned to our facilities. The rates table provided in the Price Proposal Form does not reflect this distinction. Could you please advise on the preferred method for submitting the onsite rates?
Response: There are no provisions under this contract for onsite personnel.
4. Is the Vendor required to provide staff in all 12 personnel classifications to be considered for award?
Response: Yes, all 12 personnel classifications need to be provided to be considered responsive.
5. Section 2b of the Technical Proposal states, “The approximate percent of time to be devoted exclusively for this project and to the assigned tasks should also be indicated.” However, because Task Work Orders have not yet been defined, what guidance does FLDOT provide to help proposers estimate the percentage of time for the project? Also, should the percent of time be listed for each individual task outlined in the scope of services?
Response: The vendor should address in their proposal the percentage of time the proposed staff are available for use in this agreement.
6. In Section 4 of the Technical Proposal, could you please explain how proposers are expected to estimate staff hours when Task Work Orders have not been provided?
Response: Please provide estimated staffhours for each position on their team for each task and their associated subtasks defined in the scope (Tasks A – D).
7. The evaluation system assigns points for both Key Personnel Qualifications and Technical Personnel. Could you clarify how these two categories differ, and indicate where details about technical personnel, if they are distinct, should be placed within the proposal?
Response: Key personnel are those who meet the requirements in Section 8.2 of the RFP. Technical staff are those who will be utilized on an as-needed basis to perform technical functions and/or tasks required in the scope. There may be overlap between the two.
8. Section IX, Qualifications of Exhibit A Scope of Services, outlines additional requirements that must be addressed in the proposal. Given that Section 21, Proposal Format Instructions, stipulates adherence to the prescribed outline to avoid proposal rejection, where should these items be incorporated within the proposal document?
Response: The qualifications that can be verified through state and/or federal databases will be verified by the Department. Experience, licenses, certifications, and/or previous project experience should be addressed on staff resumes, and/or the prior relevant experience section of the technical plan. Copies of certificates for individual staff may be attached at the end of the proposal and will not be included in the page count.
9. Could you confirm whether an SBE is required for this project?
Response: An SBE is not required for this project.
10. There is mention of "Demonstrated ability of supplying staff for onsite services for a duration of 6 months or greater" in the RFP, can you clarify if the Department seeks staff to be present "onsite" for this engagement? Or if staff working remotely would be acceptable?
Response: On-site staffing is not a standard requirement; however, this language is included in the contract to allow for on-site presence should a specific project necessitate it. While routine work may be performed remotely, there will be instances where on-site participation is required, including occasional team meetings, emergency event support, and periodic needs assessment meetings for upcoming or potential projects.
File details come from the government source that posted it. Updated .