Questions and Answers to ITB 10088 Beverly Beach Utility System Improvements.docx

QUESTIONS AND ANSWERS

OregonBuys # S-63400-00007615

ITB #10088

Utility System Improvements at Beverly Beach State Park

CLARIFICATIONS AND RESPONSE(S) TO QUESTIONS

The following provides OPRD’s answers to questions received prior to Addenda deadlines for Questions and Requests for Clarification. The information provided below is for clarification purposes only and does NOT constitute a change to the solicitation documents or requirements.

1. QUESTION: Technical Specification Section 16210 (Electrical Utility Services) 1.02 System Description, A. - Electrical Services: All material costs, fees and such for this work from the Utility must be known if we are held responsible according to 16210 1.02 A 2.

OPRD RESPONSE: All items and costs associated with the “Electrical Service/Utility” that are not specifically identified as Contractor furnished in the Bid Documents will be provided by others.

2. QUESTION: Kiosk package, drawing s mention all is provided by owner except concrete footings. Does this include all hardware, plywood, fasteners and such?

OPRD RESPONSE: Yes. Owner will provide everything except the footing.

3. QUESTION: We have heard from product suppliers that there may be long lead times on some of the project product component that may affect the project completion timelines. What is your plan if the specified products cannot be procured to meet the project completion deadlines?

OPRD RESPONSE: Once OPRD receives the proposed project schedule from the awarded Contractor (which should include all project components and timelines through completion), OPRD will address any known/documented potential project delays noted in the project schedule (caused by product lead time delays beyond contractor’s reasonable control), and will determine what adjustments need to be made to the project schedule at that time.

4. QUESTION: Utility provided vaults and switch boxes: Who excavates and who is responsible for a plumb and level install?

OPRD RESPONSE: See Attachment A Technical Specifications, Section 16210 - Electrical Utility Services Part 1.02C. Contractor excavates and installs vault and switch boxes provided by CLPUD.

Additional clarification: Contractor is responsible for installation of all items supplied by CLPUD that don’t specifically say that CLPUD will “supply and install”.

5. QUESTION: Utility equipment cut sheets were provided in Addenda 1, who provides material list A thru F for both transformers and switch boxes and who installs?

OPRD RESPONSE: See Attachment A Technical Specifications Section 16210 Part 1.02, C. CLPUD shall supply the utility transformer vault (Contractor installed), CLPUD shall supply & install the utility transformer, CLPUD shall supply the utility switch boxes (Contractor installed), CLPUD shall supply, install, and terminate the primary conductors at the transformers and utility switch boxes

6. QUESTION: According to [Section 16210] 1.02 4: Can you clarify what specified components are required by the Contractor verses what the Utility is providing?

OPRD RESPONSE: See Attachment A Technical Specifications Section 16210 – Electrical Utility Services, Part 1.02, C for demarcation of work.

7. QUESTION: Existing yurt disconnects, when refeeding all with new conduit and wire is there a chance of having to re-support or provide a new stand for these disconnects. If so, would that be a stand per detail on drawing EO.6?

OPRD RESPONSE: No, the disconnects are mounted on the wall of the yurt so we do not anticipate any need for re-supporting.

8. QUESTION: According to Section 16410 1.05 delivery, storage and handling, does the Parks Department have a secure building near that could be used to accommodate a dry environment maintained at 65 degrees?

OPRD RESPONSE: No, the contractor will have to provide storage as needed for all materials the contractor is providing.

9. QUESTION: Oregon Admin Rule OAR 918-311-0040 requires plan review for some Commercial projects and Beverly Beach State Park falls under this Rule. My concern, with the delayed bidding process and soon to be more delays with electrical plan review and other. Project start could not happen until late September early October, so please consider project completion date be extended.

OPRD RESPONSE: Once the contract is awarded and OPRD receives the proposed project schedule from the awarded Contractor (which should include all project components and timelines through completion), OPRD will address any known/documented potential project delays noted in the project schedule (caused by factors beyond contractor’s reasonable control), and will determine what adjustments need to be made to the project schedule at that time.

10. QUESTION: Detail 1, drawing C6.2 shows a 4 inch PVC sleeve for pex pipe. Is this same sleeve used to accommodate electrical as well?

OPRD RESPONSE: Yes.

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