Question and Answers and Addendum No. 2 - Posted 5.19.2026.pdf

Building Code Inspection Services Invitation to Bid

No. 26-81141805-ITB

Questions and Answers and

Addendum No. 2

Revisions to the Scope of Work

Questions and Answers

The Department has received the following questions through MFMP Sourcing, and the Department’s answers are provided in the table listed below:

No. Question Answer

1 Good af ternoon, I wanted to follow up on today’s non-mandatory meeting. Would it be possible to share the attendee list and a recording of the session, if available?

I would greatly appreciate the opportunity to review the discussion.

Best regards, This question has been submitted as a public records request.

2 Good af ternoon, We are submitting the following question regarding ITB No. 26- 81141805-ITB, Building Code Inspection Services:

Can the Department provide the anticipated number of required hours annually for each Service Category (Inspector, Plans Examiner, and Building Code Administrator) within each Region?

If actual projections are not available, any historical usage data or estimated ranges by Service Category and Region would be helpful for bid pricing purposes.

The Department does not have this information.

3 Good afternoon. Is there a minimum of hours? Example sending an inspector out for 1 hour for $100.00 would not be cost effective for a business

Attachment A, Scope of Work does not contemplate a minimum number of hours.

Hours of work may be provided in the Customer-Specif ic Scope of Work.

Refer to this Addendum’s update to Attachment A, Scope of Work, Section 3.4 Customer-Specif ic Scope of Work.

4 We would also like to know how many inspections daily/weekly do you anticipate in Region 7?

The Department does not have this information.

5 May awarded Contractors perform inspections and plan review services remotely or virtually when permitted by the applicable Local Enforcement Agency and Florida law, or will in-person presence always be required?

Inspections and plan review specifications will be provided in the Customer-Specific Scope of Work.

Refer to this Addendum’s update to Attachment A, Scope of Work, Section 3.4 Customer-Specif ic Scope of Work.

6 May awarded Contractors utilize subcontractors or independent inspectors to fulf ill service requests under the resulting State Term Contract, provided all personnel meet applicable licensing and qualif ication requirements?

Refer to this Addendum’s update to Attachment A, Scope of Work, Section 3.4 Customer-Specif ic Scope of Work.

Additionally, refer to Attachment D, Enterprise Standard Terms and

Conditions, section 7.4 Employees, Subcontractors, and Agents, subsection 7.4.1 Subcontractors.

7 Will Customers establish project-specif ic response time requirements under individual Requests for Quotes or purchase orders, or does the Department intend statewide response time standards under the resulting State Term Contract?

This question is unclear.

Contractors will respond to all customer inquiries within twenty-four (24) hours.

Refer to this Addendum’s update to Attachment A, Scope of Work, Section 3.6 Customer Service.

Additionally, refer to this Addendum’s update to Attachment A, Scope of Work, Section 3.4 Customer-Specific Scope of Work.

8 Will awarded Contractors be required to maintain minimum staf fing availability levels within awarded Regions throughout the term of the Contract?

No.

Contractors will provide Building Code Inspection Services pursuant to the terms of this Term Contract.

Refer to Attachment A, Scope of Work, Section 3.1 Description of Scope, as amended by Addendum No. 1.

Additionally, refer to the ITB document, Section 11, Performance Qualif ications.

9 Will Customers utilize standardized permitting or plan review sof tware platforms statewide, or will awarded Contractors be expected to work within each Customer’s existing systems and workf lows?

Refer to this Addendum’s update to Attachment A, Scope of Work, section 3.4 Customer-Specif ic Scope of Work.

10 Will the Department establish minimum insurance coverage requirements, including professional liability/errors and omissions limits, prior to contract execution or under Customer-specif ic engagements?

The Contractor shall maintain insurance for professional liability with a minimum policy limit of $1 million covering all services performed under this Term Contract.

Additional insurance coverage requirements may be provided in the Customer-Specif ic Scope of Work.

Refer to Attachment A, Scope of Work, section 3.3 Contractor’s General Responsibilities.

Additionally, refer to this Addendum’s update to Attachment A, Scope of Work, section 3.4 Customer-Specific Scope of Work.

Addendum No. 2

The Department hereby amends ITB No. 26-81141805-ITB as noted within this Addendum. For revisions, highlights represent additions and strikethroughs represent deletions. In the event of a conflict between previously posted information and the information contained herein, the information herein shall control. The information included in this addendum is hereby made part of this solicitation.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Any protest concerning this agency decision must be timely filed with the Agency Clerk. Protests may be filed by courier, hand delivery, or U.S. mail at Department of Management Services, Office of the General Counsel, Attention: Agency Clerk, 4050 Esplanade Way, Suite 160, Tallahassee, FL 32399-0950. Protests may also be filed by fax at 850-922- 6312 or by email at agencyclerk@dms.fl.gov. It is the filing party’s responsibility to meet all f iling deadlines.

The Procurement Officer should be copied in such filings.

Please note: This addendum does not need to be returned with the bid.

1. Attachment A, Scope of Work, Section 3.4 Customer-Specific Scope of Work is hereby amended as follows:

Customers shall use a Request for Quotes in accordance with Section 3.8 of this Scope of Work. For any purchases off this Term Contract, Customers may develop a Customer-Specific Scope of Work (SOW) which establishes tasks, deliverables, and specific requirements for the requested Building Code Inspection Services. The Customers may include the Customer- Specific SOW in the Request for Quotes issued to the awarded Contractor(s), and the Customer-Specific SOW may be incorporated into any purchase order or contract issued by the Customer. Customers are permitted to request terms and conditions which supplement those contained in the Term Contract but shall not conflict with the terms of this Term Contract. The Customer may also include additional f inancial consequences beyond those stated in Section

3.10 of this Scope of Work. The Customer-Specific SOW may include, but is not limited to the following:

• State of purpose

• Customer‑specific required deliverables, tasks, and project job duties

• Contractor responsibilities

• Customer-specific criteria for completion related to tasks, project duties, and deliverables

• Anticipated timelines to complete the project or deliverables

• Customer-specific performance guarantees establishing the financial consequences to be applied in the event of non‑performance

• Preferred qualif ications, licenses, and experience of individuals or organization performing services, including subcontractors or independent inspectors

• Customer-specific terms and conditions

• Customer-specific payment terms

• Additional insurance coverage above the amount listed in this Scope of Work.

mailto:agencyclerk@dms.fl.gov

2. Attachment A, Scope of Work, Section 3.6 Customer Service is hereby amended as follows:

Contractors shall have at least one authorized representative that will be available by phone or email during the Business Day, and one authorized representative that will be available by phone or e-mail during After Business Hours and Emergency Hours. The representative(s) will respond to inquiries within twenty-four (24) hours during Normal Business Hours and during After Business Hours. The representative will handle all inquiries including but not limited to booking inspections, documentation retrieval, reporting results, and any other inquiries that the Customer may have.