Answers to Vendors Questions_0002.pdf

36C78626Q50098 0002

1. Will a supervisor be required to be physically present on site during all scheduled security coverage hours, or may supervisory oversight be provided through periodic site visits and remote/on-call supervision?

Answer: The supervisor can provide oversight through periodic site visits.

2. Are there any interior doors, offices, cabinets, storage areas, maintenance areas, or other secured locations that must be locked or unlocked beyond the main gates and indoor columbarium? If so, will the Government provide a key-control map, lock/unlock checklist, or written post orders identifying those locations?

Answer: Other than the main gates and indoor columbarium, there are times when a gate has been forgotten to be locked. In those cases, security would need to lock them. I do not have a key-control map. You will be provided multiple keys that unlock every door and gate in the cemetery.

3. For special ceremonies or high-traffic events such as Memorial Day, Veterans Day, Wreaths Across America, or other scheduled cemetery events, does the Government require additional guard coverage beyond the standard single guard post? If additional guard coverage is required, how will that coverage be authorized, scheduled, and funded?

Answer: We do not require more guards for events we just ask that the guard on post for those events assists the cemetery with the event.

4. If a federal holiday falls on a weekday, should the contractor provide only the standard weekday coverage of 1600–0800, or should the contractor provide 24-hour coverage for that holiday?

Answer: See section 1.4.3 in the PWS. It states, “Services shall be provided during regular weekday operating hours 1600 to 0800, 24- hours on weekends and during scheduled and unscheduled federal holidays and weekends.”

5. Please confirm whether assigned personnel should be priced/classified under the wage determination as Guard I or Guard II, or whether both classifications may apply depending on assigned duties.

Answer: Guard I.

6. Please confirm whether the wage determination currently attached to the solicitation remains the controlling wage determination for proposal pricing, or whether the

Government intends to issue an amendment incorporating a newer wage determination prior to award.

Answer: Solicitation amended to incorporate SCA WD 2015-5613 revision #32, dated 05/13/2026.

7. Is a marked patrol vehicle mandatory for every shift, or only required if directed by the final post orders or cemetery management?

Answer: the marked patrol vehicle is a requirement in the performance work statement. The cemetery is too large to do only foot patrols.

8. What is the required patrol frequency during each shift, and are there specific checkpoints or areas that must be covered during each patrol cycle?

Answer: See PWS addition:

5.2. Perimeter and Grounds Patrol: The contractor shall conduct routine and random patrols of the cemetery perimeter, interior roadways, columbaria, maintenance areas, and facilities during assigned duty hours. The routine patrols frequency is as follows: three patrols of the north fence in a shift, three patrols of south fence in a shift, three patrols of the main gate in a shift, three patrols of the westside of Cemetery in a shift, three patrols of the new side of the cemetery in a shift and three patrols of the undeveloped land on the new side of the Cemetery in each shift. If the Cemetery is open the patroller will focus on enforcing the posted rules to the guests. After closing the patroller will revert to the routine patrol requirements. Patrols will be recorded in a daily activity log using paper form. Time stamped photos of the north end fence, south end fence, west end fence and front gate which will be sent to the COR. Three-time stamped photos of the Spanish War Monument, Indoor columbarium, new columbarium and admin building during their shift. The time stamped photos will be sent to the COR via phone text messages. Patrols shall deter trespassing, vandalism, theft, and any unauthorized or suspicious activity.

9. What is the required frequency and method for submitting time-stamped photos of the Spanish War Monument, indoor columbarium, new columbarium, administration building, and any other required locations?

Answer: See addition to the PWS in section 5.2:

5.2. Perimeter and Grounds Patrol: The contractor shall conduct routine and random patrols of the cemetery perimeter, interior roadways, columbaria, maintenance areas, and facilities during assigned duty hours. The routine patrols frequency is as follows: three patrols of the north fence in a shift, three patrols of south fence in a shift, three patrols of the main gate in a shift, three patrols of the westside of Cemetery in a shift, three patrols of the new side of the cemetery in a shift and three patrols of the undeveloped land on the new side of the Cemetery in each shift. If the Cemetery is open the patroller will focus on enforcing the posted rules to the guests. After closing the patroller will revert to the routine patrol requirements. Patrols will be recorded in a daily activity log using paper form. Time stamped photos of the north end fence, south end fence, west end fence and front gate which will be sent to the COR. Three-time stamped photos of the Spanish War Monument, Indoor columbarium, new columbarium and admin building during their shift. The time stamped photos will be sent to the COR via phone text messages. Patrols shall deter trespassing, vandalism, theft, and any unauthorized or suspicious activity.

10. What reporting method does the Government require for daily activity logs, incident reports, and patrol documentation? For example, should reports be submitted by email, paper log, shared drive, security reporting software, or another Government-approved method?

Answer: See addition to the PWS in section 5.2:

5.2. Perimeter and Grounds Patrol: The contractor shall conduct routine and random patrols of the cemetery perimeter, interior roadways, columbaria, maintenance areas, and facilities during assigned duty hours. The routine patrols frequency is as follows: three patrols of the north fence in a shift, three patrols of south fence in a shift, three patrols of the main gate in a shift, three patrols of the westside of Cemetery in a shift, three patrols of the new side of the cemetery in a shift and three patrols of the undeveloped land on the new side of the Cemetery in each shift. If the Cemetery is open the patroller will focus on enforcing the posted rules to the guests. After closing the patroller will revert to the routine patrol requirements. Patrols will be recorded in a daily activity log using paper form. Time stamped photos of the north end fence, south end fence, west end fence and front gate which will be sent to the COR. Three-time stamped photos of the Spanish War Monument, Indoor columbarium, new columbarium and admin building during their shift. The time stamped photos will be sent to the COR via phone text messages. Patrols shall deter trespassing, vandalism, theft, and any unauthorized or suspicious activity.

11. Will final post orders, emergency contact lists, patrol routes, gate/columbarium procedures, and reporting templates be provided before award, at the post-award/pre-performance conference, or after contract start?

Answer:

“final post orders” Attachment 8/Technical Exhibit 8 Cemetery Rules is on the last page of the PWS and Section 5.7 Compliance with Post Order in PWS.

“emergency contact lists” See amended PWS Attachment 9/Technical Exhibit 9”

“patrol routes” See addition to the PWS in section 5.2:

5.2. Perimeter and Grounds Patrol: The contractor shall conduct routine and random patrols of the cemetery perimeter, interior roadways, columbaria, maintenance areas, and facilities during assigned duty hours. The routine patrols frequency is as follows: three patrols of the north fence in a shift, three patrols of south fence in a shift, three patrols of the main gate in a shift, three patrols of the westside of Cemetery in a shift, three patrols of the new side of the cemetery in a shift and three patrols of the undeveloped land on the new side of the Cemetery in each shift. If the Cemetery is open the patroller will focus on enforcing the posted rules to the guests. After closing the patroller will revert to the routine patrol requirements. Patrols will be recorded in a daily activity log using paper form.

Time stamped photos of the north end fence, south end fence, west end fence and front gate which will be sent to the COR. Three-time stamped photos of the

Spanish War Monument, Indoor columbarium, new columbarium and admin building during their shift. The time stamped photos will be sent to the COR via phone text messages. Patrols shall deter trespassing, vandalism, theft, and any unauthorized or suspicious activity.

“gate/columbarium procedures” will be communicated during the post-award meeting. “reporting templates” see attachment 6 and 7 in PWS.

12. Are there specific insurance minimums required for this contract, including general liability, auto liability, workers’ compensation, employer’s liability, or professional/security services liability?

Answer: Please use FAR 28.307 thresholds for minimum insurance coverage amounts (consistent with current Part 28):

• Workers’ Compensation: As required by State Law.

• Employer’s Liability: $100,000 accident / $100,000 disease per employee / $500,000 disease policy limit

• General Liability: $500,000 per occurrence

• Automobile Liability (if applicable): $200,000 per person / $500,000 per accident / $20,000 property damage

13. Does the Government require the United States Government, Department of Veterans Affairs, National Cemetery Administration, or Los Angeles National Cemetery to be listed as an additional insured on any insurance certificates? If so, please identify the required additional insured wording and minimum liability limits.

Answer: no.

14. Is there a designated guard post, shelter, restroom access, break area, parking area, or charging location available for the assigned guard during overnight, weekend, and holiday coverage?

Answer: The guard post that we have is not manned by the patroller. There is no shelter for the patroller. The patroller can use the public restrooms. There is no break area for the patroller. The patroller can use the parking lot. The patroller can use outlets in the admin building for charging.

15. Are there any known recurring security concerns, trespassing issues, vandalism incidents, protest activity, homeless encampment concerns, or other site-specific risks that contractors should consider when developing staffing, patrol, and pricing assumptions?

Answer: trespassing, vandalism, protest activity, homeless encampments happened at our site but as to the frequency of those reoccurring events have been low in the past year. We have gotten 8 to 10 of those events a year.