Q&A for On-Call TOITS 4 FY27 RFP.pdf
PDF 210 KB Posted
- Solicitation number
- 21260805180306
- Issued by
- Philadelphia County, Philadelphia City, Pennsylvania
About this file
This is a Questions and Answers document issued by the City of Philadelphia Department of Streets in response to inquiries regarding Opportunity #21260805180306, an On-Call Traffic Operations and Intelligent Transportation Systems (TOITS) RFP. The RFP seeks design services for geometric safety improvements, traffic engineering, intelligent transportation systems, and street lighting engineering and upgrades. Proposals were due September 29, 2026 at 5:00 PM Philadelphia Time, with a pre-proposal meeting held on August 31, 2026 at 1:00 PM via Microsoft Teams. Questions were due September 10, 2026 at 5:00 PM, with answers posted September 17, 2026. The City anticipates selecting three applicants for award, with contract execution anticipated by March 2, 2027. The initial contract term runs from April 1, 2027 through March 31, 2028, with City options to extend for up to four additional one-year terms.
The Q&A document clarifies that cost and budget proposals are not required with initial submissions and are not a factor in the selection process; pricing details will be formalized during post-selection negotiations using Cost Plus Fixed Fee, Lump Sum, or Specific Rate of Compensation bases. An SF 330 form and resumes of key staff are required as part of the Statement of Qualifications section. The selection process employs a two-tier approach wherein a Review Committee creates a short-list of proposals, followed by interviews conducted by a Selection Committee for final selection. Proposal page limits are set at 20 pages for the Proposed Scope of Work section, 50 pages for the Statement of Qualifications and Relevant Experience section, and 15 pages for the Proposed Subcontractors section. The consulting team should possess all three capabilities—geometric safety improvement work, street lighting engineering, and intelligent transportation systems/traffic engineering—either through prime consultants or subconsultants, with work order assignments distributed based on workload balance and project manager familiarity. While on-site support and relevant certifications such as IMSA or Cisco are valued, they are not required for personnel to perform field work.
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⚫ Page 1
City of Philadelphia
Department of Streets Transportation, Planning & Analysis Unit
Municipal Services Building, Suite 940
Memo SUBJECT: Opportunity # 21260805180306 - RFP Q & A
RFP TITLE: On-Call TOITS
DEPARTMENT: Streets Department
SUBMISSION DATE: September 17, 2026
RFP QUESTIONS & ANSWERS
1. Q. Section 3.2 on page 18 of the RFP states, “Applicants should not submit price proposals in response to the RFP,” and indicates that pricing details will be formalized during negotiations with the selected Applicant(s). However, Section 4.1, “Proposed Scope of Work,” on page 21 instructs Applicants to “Include a proposed budget or cost proposal,” and page 19 also provides requirements for fixed-price and hourly-rate compensation proposals.
a. A budget/cost proposal schedule is not required with the proposal. Cost and budget are not a factor in the selection process. Budget/cost proposal will be needed after selection.
2. Q. Can you confirm if the proposal will require an SF 330 and/or resumes?
a. The SF 330 is required. The resumes of key staff are required as part of SF 330. Include the resumes and SF 330 in the ‘Statement of Qualifications, Relevant Experience’ section of the proposal.
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3. Q. One of the scope bullets says, “plan, design, deploy, inspect, and test ITS devices and systems.” Is the intent of that scope item to have capability on your team for in-field support? If there’s infield support needed, are there any certifications (IMSA, Cisco, Ciena, etc.) for that infield support that would be needed by the city for those personnel to go out in the field and do the work?
a. Generally, the City's contractor and ITS equipment suppliers inspect and test. On-site consultant support, including certifications, is valuable but not required.
4. Q. With three contract concentrations, should we specialize or have all three capabilities in general.
a. The team of primes and subconsultants should be assembled to have all three capabilities-geometric safety improvement work, street lighting engineering, and Intelligent Transportation System Work/traffic engineering.
5. Q. How will consultant selection for assignments be handled with having 3 contracts?
a. Generally, we try to distribute the work orders evenly. For example, if a consultant has a small work order and another consultant has a large work order we might give the consultant with the small work order the next assignment. Also, if we have a request because someone’s been working with a particular consultant project manager during other phases of the project then there could be a benefit to that familiarity.
6. Q. Is there a two-tier selection process?
a. Yes. A Review Committee reviews proposals and creates a short-list of proposals. Then the Selection Committee interviews the short-listed consultants and makes final selection.
7. Q. The City recently posted an RFP for Portfolio Management. Would that be another option for project management for assignments under this contract?
a. No. That’s a separate contract with a separate contract manager.
8. Q. Are there proposal page limitations for the proposal or proposal sections?
a. Meet the requirements of Section 4 – Proposal Requirements with the following limitations.
Limit ‘Proposed Scope of Work’ section to 20 pages. Limit ‘Statement of Qualifications; Relevant Experience’ section to 50 pages. Limit ‘Proposed Subcontractors’ section to 15 pages.
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