PWS FY 27 Shredding Contract.pdf

US Navy NAWCTSD STATEMENT OF WORK For

FY27 Shredding Contract

1. GENERAL DESCRIPTION.

1.1 The requirement is for turnkey on-site paper shredding service to include providing lockable collection containers, weekly collection, and certification of document destruction.

2. SPECIFIC DESCRIPTION.

2.1 Containers

2.1.1 The contractor shall provide thirty (30) lockable collection containers/consoles.

The containers/consoles shall be constructed in such a way that material cannot be removed while the unit is locked.

2.1.2 The contractor shall distribute and set up the containers throughout the DeFlorez building (26 ea.) and the Annex Building (4 ea.) at accessible locations to be determined by the Government.

2.1.3 The final location/distribution of the containers/consoles may be adjusted based on demand/usage, including the relative distribution between the two buildings.

2.1.4 Containers shall have at least a thirty (30) gallon capacity with liners/bags for ease of removal and collection of paper.

2.1.5 The contractor shall provide the contracting officer’s designated representative with a key that will open all the containers for Government quality assurance.

2.1.6 The containers shall be new “console” type units, of uniform neutral color and appearance commensurate with the professional office environment where they will be placed. The containers are property of the contractor and shall be removed from Government property at the completion/termination of the contract.

2.2 Collection:

2.2.1 The contractor shall visit the installation once per week for the purpose of emptying the contents of all containers under the supervision of a government representative. The collection day will be a weekday but will be not be a Monday or Friday and will be set in coordination with the Technical Point of Contact (TPOC).

2.2.2 Collection start time will be set in coordination with the TPOC. The government’s preferred start time is between 0800 and 1000. Due to the base operations schedule, collection starting after 1200 is not possible.

2.2.3 Collection will not occur on Federal Holidays, and the contractor will coordinate an alternate shredding day with the TPOC.

2.2.4 Either the contractor or the TPOC can temporarily change the collection day with coordination between the two and should occur at least 48 hours before the scheduled day if possible.

2.2.5 In addition to emptying the contractor provided containers, the contractor will accept material for shredding from the Mail, Warehouse, and Supply Operations Branch located at the Loading Dock.

2.2.6 The contractor shall provide all labor, tools, and equipment necessary to empty the containers.

2.2.7 The contractor is NOT required to provide the weight of material collected from each console.

2.3 Shredding

2.3.1 The contractor will shred up to 2500 lbs of material per week.

2.3.2 Minimum shredding size is Level P-5 micro-crosscut (ISO/IEC 21964)

2.3.3 The contractor shall provide appropriate protection to prevent any disclosure of information contained in the discarded paper that is to be shredded.

2.3.4 The contractor shall recycle the shredded paper so that it will not enter the public domain in a manner in which it can be directly reconstituted (such as in packing material or animal bedding, etc.) or that is a violation of any environmental regulations.

2.3.5 Shredding vehicle shall be equipped with a video system which allows the government representative to see the paper being dumped in the hopper and shredded.

2.4 Certification

2.4.1 The contractor shall provide a written certification of document destruction to the contracting officer’s designated representative upon completion of the weekly on-site shredding.

2.4.2 The weekly certification shall include a report of the total weight of shredded material.

2.4.3 Payment for services is contingent upon receipt of the certification of document destruction.

3 Location.

3.1 NSA Orlando, 12211 Science Drive, Orlando, FL 32826. NSA Orlando is comprised of two buildings: DeFlorez Building and the Annex. Parking, pick-up and shredding will occur at the DeFlorez loading dock.

3.2 Both buildings (DeFlorez and Annex) are in close proximity to each other (15 yards).

4. Performance Period.

4.1 The performance period shall be one year with the option of four additional years.

4.2 The contractor shall provide and set up the collection containers within seven calendar days after the contract start date.

4.3 The first shredding service will be performed within seven calendar days after the contract start date.

4.4 At the end of the performance period, the contractor will coordinate removal of the shredding consoles with the TPOC and the consoles will be removed before the last day of the contract.

5 Examination of Premises.

5.1 Prior to submitting proposals, contractors may inspect the project site to satisfy themselves as to the general and local conditions that may affect the cost of performance of the work to the extent that such information is reasonably obtainable.

5.2 The Contracting Officer (CO) will announce a specific date and time when contractors will be allowed to visit the project site. Contractors shall be accompanied by Government Personnel.

5.3 All pre-award inquiries or requests for information (RFI) shall be in writing and submitted to the CO.

6. Pre-Performance Meeting.

6.1 Within two days after award and prior to beginning any work, the contractor will schedule a Pre-Performance Meeting with the CO and/or TPOC.

6.2 The meeting shall be conducted to review the specific performance of the contract and to determine the locations of the collection containers/consoles.

7. Station Regulations.

7.1 The contractor shall obey all activity regulations, including fire, traffic and security regulations. Seat belt usage on base is mandatory.

7.2 Contractor vehicles are subject to search at all times.

7.3 All contractor personnel shall keep within the limits of the work (and avenues of ingress/egress) and shall not enter any restricted areas.

7.4 The contractor’s employees and equipment shall be conspicuously labeled for easy identification.

7.6 No employee of the contractor shall be admitted to the installation without satisfactory proof of United States citizenship and compliance with the Security Requirements below.

8. Security Requirements.

8.1 References:

8.1.1 Code of Federal Regulations (CFR): 5 CFR 731.202(b), Criteria for Making Suitability Determinations (available at: http//wwww.access.gpo.gov/nara/cfr/waisidx 09/5cfr731 ) 09.html).

8.2 Security: The contractor shall take means (defense-in-depth measures) necessary to protect the confidentiality of Government controlled unclassified information in the same manner as the contractor would protect its own proprietary information.

8.3 Background Checks: Contractor personnel shall be U. S. Citizens. Contractor personnel shall undergo the company internal vetting process prior to gaining access to U.S. Government controlled unclassified information. To comply with immigration law, the contractor shall use the Employment Eligibility Verification Program (E-Verify) IAW FAR 52.222-54. The contractor shall review and become familiar with the suitability factors presented in 5 CFR 731.202(b), to use as an aid in their employee selection process.

8.4 Access to controlled unclassified information (sensitive information) by contractor personnel shall be limited to those individuals who have been determined trustworthy as a result of the favorable completion of a National Agency Check with Inquiries (NACI) or equivalent or who are under the escort of appropriately cleared personnel.

8.5 The contractor shall use the Standard Form 85P (questionnaire for Public Trust Positions) and submit fingerprints as part of the adjudication process. The contractor shall submit the Standard Form 85P to the NAWCTSD Security Office Code, 7.4, for processing and will make final determinations of suitability for individual contractors.

8.6 The contractor shall submit employee names to the contracting officer’s designated representative and/or Facilities director a minimum of 2 days prior to the scheduled, weekly shredding service.

9 Photography.

9.1 Photography is not permitted on site.

10 Invoicing and Payment

10.1 The contractor will submit their invoices for payment via the Defense Logistics Agency

Procurement Integrated Enterprise Environment website using the Wide Area Workflow application.

10.2 Invoices submitted shall cover a four week period.

11. Waste, Waste Disposal, and Cleanup.

11.1 The work is being performed in an occupied facility.

11.2 The contractor shall keep their work area free of waste materials and debris at all times.

11.3 Work shall not be considered complete until the contractor removes any rubbish, tools, equipment, and materials that may have been generated from their work.

12.Cooperation With Other Contractors.

12.1 The contractor shall be aware that other contractors may be engaged in similar and supporting work requiring close cooperation. The contractor shall cooperate and schedule work to avoid conflict with, and interruption of the work of others insofar as practical. Unresolved conflicts shall be referred to the CO for a decision. The CO’s decision shall be final, subject to right of appeal in accordance with the terms of this contract.