PWS B750-751-768 R-410A LEAK DETECTORS.pdf

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Performance Work Statement for

INSTALL R-410A REFRIGERANT LEAK DETECTORS IN DESIGNATED

BEDROOMS IN DORMITORIES BLDG. 750, 751, AND 768 ON

LITTLE ROCK AFB, AR. 72099

14-OCT-2026

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1.0. Description of Services

1.1. Objective: The Contractor shall provide all qualified personnel, transportation, tools, equipment, materials, and services required to install hard-wired refrigerant leak detection systems in 186 dormitory bedrooms within Buildings 750, 751, and 768 at Little Rock Air Force

Base (LRAFB), Arkansas. The contractor shall accomplish all services below to meet the requirements of this Performance Work Statement (PWS), UFC 3-410-01, UFC 3-520-01, UFGS

26 20 00, and UFGS 01 35 26, as well as all applicable Federal, State, and local regulations.

Work shall be accomplished within 90 days of equipment/material arrival. Contractor will provide Contracting Officer (KO) or Government Representative delivery dates within “7

Working Days” after contract award. Contractor is required to provide separate CLINS per facility. Each facility must have a cost breakout for labor and material.

1.2. Benefit to United States Air Force (USAF): UFC 3-410-01 requires refrigerant leak detectors to be installed in living quarters that fail to meet the cubic feet of space vs. total refrigerant weight requirements. Installing refrigerant leak detectors will provide early detection of leaks and notify occupants of a potential hazard.

1.3. Background: Dormitory 750, 751, 768 HVAC system has the potential to harm occupants should a catastrophic leak occur. Building 750 had such an event occur, not in a living quarter but in a mechanical room. Given the possibility of such an event happening in a living quarter while the occupant was asleep prompted leadership to take action and install an early warning system.

1.4. Non-Personal Statement: The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the CO or government representative immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

1.5. Waste Disposal and Recycling: Disposal of waste is the responsibility of the contractor to include any fees or permits. Contractors shall not use government waste disposal dumpsters. It is mandatory to recycle at Little Rock AFB. Contractors must separate material (wood, metal, cardboard etc.) and turn in all recyclable material to the 19 CES Recycling Center at 501-987-

6611. Contractor shall coordinate with government representative and LRAFB Recycling Center for placement of recycling containers through 19 CES/CEOES at 501-987-7187.

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2.0. Services Summary

Performance Objective PWS

Reference

Performance Threshold

Quality of Material

4.1.3 Inclusive Material furnished meets our equal requirements

Installation of Material

4.2 Inclusive Installation to meet PWS requirements. Site is

cleaned up of all work debris.

2.1. PERIODIC VAIDATIONS:

2.1.1. Contractor will notify GOVERNMENT REPRESENTATIVE when onsite.

GOVERNMENT REPRESENTATIVE will perform “Spot Inspections” to evaluate work is performed in compliance with all Federal, State and Local Regulations, Safety & Environmental

Regulations, PWS, Site Security, and Site Cleanliness.

3.0. GOVERNMENT FURNISHED PROPERTY: N/A

4.0. TECHNICAL REQUIRMENTS:

4.1. PLANNING & SCHEDULING:

4.1.1. Building 750, 751, and 768 are Dormitories. Occupants have multiple work schedules.

Contractor shall coordinate with the government representative and dormitory facility manager’s work schedules. Dormitory 750 has 64 bedrooms, 751 has 72 bedrooms, and 768 has 50 bedrooms; total of 186 refrigerant leak detectors. The contractor, government representative, and facility manager will develop a schedule to minimize occupant inconvenience. Facility manager will provide the contractor with an escort while inside occupant’s room. The contractor will notify government representative if there are issues with escorts reporting on time. The contractor may have to move furniture out of the way to perform installation. Should contractor discover a room that they feel uncomfortable with moving furniture in or is too cluttered/dirty to work in, the contractor shall immediately contact both the facility manager and Government

Representative to resolve that issue. The contractor will provide the Government Representative with a 48-hour notification prior to starting work at each facility. This will allow the facility manager to verify occupants have been notified and rooms are prepared.

4.1.2. The contractor is required to develop a timeline (Milestones) complete with:

equipment/material delivery dates, projected start date, projected completion date, walk-though inspection date, training/commissioning date, and warranty letter delivery date and present that schedule to the Government Representative within 14 business days after contract award. The contractor shall provide a separate schedule for each facility.

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4.1.3. The contractor shall provide R-410A refrigerant leak detectors that have both audio and visual notification at 1,000 ppm concentration. The contractor will select a detector that matches existing wall outlets’ color as close as possible or a neutral color.

4.1.4. Contractor shall review all applicable codes, base standards, facility drawings, and shall prepare a comprehensive work plan. Contractor, Government Representative, and facility manger will perform a site visit to verify work requirements/plan; verify electrical load requirements, review building as-built drawings, and identify any concerns prior to starting installation. Goal: Select a method that will minimize sheetrock damage.

4.1.5. All electrical modifications, circuit connections, raceway/conduit routing, and receptacle installations shall be performed by a licensed electrician under the supervision of a licensed

Master Electrician in accordance with UFC 3-520-01, UFGS 26 20 00, and NFPA 70 (NEC).

4.1.6. Contractor shall provide proposed circuit isolation methods, lockout/tagout (LOTO) procedures, and building occupant-notification coordination plans for all work affecting the existing electrical and mechanical systems in Dormitories 750, 751, and 768.

4.1.7. Firestopping & Wall Penetrations: Any penetration of drywall, fire barriers, or soundproof partitions requiring fireproofing shall be sealed with approved fire-rated sealants matching the fire rating of the wall assembly, in accordance with UFGS 01 35 26.

4.2. INSTALLATION:

4.2.1. The Contractor shall provide all materials/tools/services required to install refrigerant leak detectors at Dormitories 750, 751, and 768.

4.2.2. Contractor shall utilize line voltage from the nearest wall receptacle; located closest to the

VRF indoor unit to power the leak detector. Contractor shall locate leak detector 6” inches above the floor directly underneath the wall receptacle. Contractor shall select a detector and metal gang box that will be “Flush” with the wall; like the wall outlets. Note: R-410A refrigerant is heavier than air and will settle at ground level. Contractor must securely mount metal gang boxes, connect conduit, and run wire from the receptacle to the metal gang box. Contractor shall use code compliant conduit and wire size. Note: Metal Cla (MC) conduit and connectors are acceptable for this application. Contractor shall wire leak detectors to manufacture specifications and mount detectors to the metal gang box.

4.2.3. Drywall and Paint: Contractor is responsible for any replacement/repairs to drywall caused by installation to include finishing of the drywall and painting to match existing wall color.

4.3. COMMISIONING:

4.3.1. Contractor shall provide training on the installed detectors to include; operation, calibration requirements/procedures, and troubleshooting. Contractor to test leak detectors according to manufacture specifications with a government representative present. Contractor shall provide a hard copy of manufacture maintenance and calibration instructions for leak detector selected.

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4.4. PERIOD AND PLACE OF PERFORMANCE:

4.4.1. Contract/Order Period of Performance: The period of performance for the contract/order will extend ninety (90) days past the delivery date of the material.

4.4.2. Place of Performance: These services will be performed at Bldg. 750, 751, 768; Fire Lane

Blvd. on Little Rock AFB, AR 72099.

4.5. CONTRACT DATA REQUIRMENTS LIST(s) (CDRL):

Title Requirement

Estimated Material Delivery Date Within 7 Working Days after Contract Award

Warranty Paperwork for Work Upon completion of contract prior to final invoice

Warranty Paperwork for Leak Detectors Upon completion of contract prior to final invoice

4.6. MILESTONES

Number Title To Requirement

1. Estimated Delivery Date of

Material

CO and Gov

Rep

Within 7 Working Days of Contract Award to Contractor

2. Estimated Start Date of

Removal/Installation Labor

CO and Gov

Rep

No later than 10 Days after receipt of all

Material.

3. Contract Work Complete Date and

Ready for Gov Inspection

CO and Gov

Rep

No later than 90 Days after all Material

Received.

4. Training conducted after the acceptance of work.

Gov Rep Training will be provided 5 business day after acceptance.

5. Warranty and Unused Material

Turnover

Gov Rep Within 10 Days after contract completion and Government Representative acceptance.

4.7. COUNTERFEIT ELECTRONIC PARTS: The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory.

4.8. HOLIDAYS AND FACILITY CLOSINGS: Contractor/subcontractor personnel shall observe holidays and base closures as authorized for government personnel.

Contractor/subcontractor personnel shall only be permitted access to Government facilities when

Government personnel are present.

4.8.1. Recognized Federal Holidays.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth National Independence Day Christmas Day

Independence Day

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*If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on Sunday, it will be observed on the following Monday.

5.0. GENERAL INFORMATION:

5.1. CONTINUATION OF MISSION-ESSENTIAL SERVICES DURING A CRISIS: The

Functional Commander/Director has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2. SECURITY REQUIRMENTS:

5.2.1. Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility.

5.2.2. Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of

USAF missions to adversary collection and exploitation of critical information. DoDD 5205.02E and DoD Manual 5205.02-M require contractors supporting DoD activities use OPSEC to protect critical information for specified contracts, subcontracts, and information used in the performance of duties in support of Air Force requirements/missions. The Contractor shall ensure Contractor personnel who perform work on (or in) a Government facility comply with the

OPSEC procedures and training requirements of the facility as specified in AFI 10-701.

5.2.3. Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

5.2.4. Security Incident or Violation: The Contractor shall immediately notify the Government

Security Office of any potential or actual security incident or violation.

5.2.5. Access to Government System(s): Access to Government system(s) will not be required to perform tasks under the contract/order.

5.2.6. Access to Government Facility or Military Installation: The Contractor shall ensure contractor/subcontractor personnel who require access to a Government facility or military installation comply with the security requirements of the facility or installation.

5.2.7. IDENTIFICATION (ID) CARD/BADGE:

5.2.7.1 Contractor personnel and vehicles must possess appropriate passes. These shall be obtained from Installation Security Forces Pass and ID at the Vehicle Inspection Center. All

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personnel entering Little Rock AFB must be a United States Citizen and have a REAL ID

(Driver’s License or ID) issued from their home state or a current United States passport.

Non-US citizens: Getting authorization to base may take up to 30 days with proper authorization.

Email address to start the pass process is: 19sfs.vss.requests@us.af.mil

5.2.7.2 The Contractor shall submit a letter to the PCO immediately if contractor/subcontractor personnel no longer require access, upon transfer/termination of contractor/subcontractor personnel or upon completion/termination of the contract/order. The letter shall identify the name(s) and social security number(s) of the contractor/subcontractor personnel. The Contractor shall return the ID card(s) to the issuing/registration office upon expiration, upon transfer/termination of contractor/subcontractor personnel, or once contractor/subcontractor personnel no longer require access to the facility. The Contractor shall return any and all ID cards to the issuing/registration office upon completion/termination of the contract.

5.3. ENVIRONMENTAL MANAGEMENT SYSTEM (EMS): Contractor/subcontractor personnel who perform work on any Government facility shall comply with the EMS requirements established by the facility. Contractor/subcontractor personnel may be required to complete EMS training prior to beginning work.

5.4. AGENCY AFFIRMATIVE PROCUREMENT PROGRAMS: In accordance with FAR

23.107, Agency Affirmative Procurement Programs, 100% of purchases of Environmental

Protection Agency (EPA)-designated products included in the Comprehensive Procurement

Guidelines (CPG) list (https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products) and/or United States Department of Agriculture (USDA)-designated products included in the bio-based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

5.5. INSPECTION OF SERVICES: Acceptance of Work: Upon completion of work the contractor shall coordinate a walk-through inspection of the jobsite with the government representative. 100% inspection of the jobsite, installation, workmanship and material shall be completed to the satisfaction of this PWS before work is considered complete.

5.6. SERVICE CONTRACT REPORTING (SCR): The contract does not meet the DoD

Contract Reporting criteria or reporting dollar threshold; therefore, SCR does not apply.

5.7. INVOICING/PAYMENT and RECEIPT/ACCEPTANCE: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

5.8. QUALITY CONTROL PLAN/QUALITY MANAGEMENT SYSTEM (QMS):

Not Required

5.9. TRAFFICKING IN PERSONS: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses mailto:19sfs.vss.requests@us.af.mil https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products http://www.biopreferred.gov/

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listed in the contract as it relates to Trafficking in Persons. Additional information about

Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and

Combat Trafficking in Persons. http://www.state.gov/j/tip

6.0. WARRANTY

6.1. Contractor shall guarantee all material, workmanship and labor from defects for a period of

12 months from the date of acceptance of the work. Contractor shall provide manufacture refrigerant leak detector warranty documentation. Contractor shall provide a warranty letter detailing the work accomplished and furnish letter no later than 10 business days after the government representative’s acceptance of the work. Each facility will have its own warranty letter.

7.0. APPENDIXES

APPENDIX A: Commander’s Environmental Policy

APPENDIX B: B750, 751, and 768 Floor Plans

APPENDIX C: B750, 751, and 768 Electrical Drawings http://www.state.gov/j/tip

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