PWS_1SFG_MICC_Split Units_Updated_2.docx

PERFORMANCE WORK STATEMENT (PWS)

Building(s) 9160, 9162, 9190, 9934, 9983 HVAC Replacement

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide removal and replacement of 16 ductless heat pump A/C systems with 16 new cooling-only split A/C systems. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform removal and installation of A/C systems as defined in this PWS except for those items specified as Government furnished items and support, if any. The contractor shall perform to the standards in this contract.

1.2. Background: Building 9160/9162 is the Headquarters for 4th Battalion, First Special Forces Group (Airborne). Building 9190 is the Headquarters for the First Special Forces Group (Airborne). Building 9934 is the Headquarters for 3rd Battalion, First Special Forces Group (Airborne). Building 9983 is the Augmentation Facility, First Special Forces Group (Airborne) Several areas of the buildings require climate control for the safe operation of critical computer and communication systems. There are 16 ductless mini split A/C systems servicing these areas that are nonfunctional and need to be removed and replaced.

1.3. Scope: Contractor will provide all necessary equipment, materials, and labor to accomplish work.

1.4. Objectives: Services include disconnection and reconnection of power and refrigerant lines, removal and disposal of nonworking units, provision and installation of new units, and the cycling and testing of all newly installed units. The contractor shall replace with cooling-only split A/C units, adding external condensation pumps, and accomplish the establishment of optimal operational temperature for the operation of all computer equipment in the specified areas of the building. Additionally, the contractor should purge, test, and replace existing condensation pump drain lines.

1.5. Period of Performance: September 28, 2026 to November 12, 2026.

1.6. General Information

1.6.1. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. With the contractor’s proposal, three copies of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2. Quality Assurance: The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Federal Holidays: The contractor is not required to perform services on the following holidays:

1.6.4. Hours of Operation: The contractor is responsible for conducting business, between the hours of 9 a.m. and 5 p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5. Place of Performance: The work to be performed under this contract will be performed at the First Special Forces Group, Building(s) 9160, 9162, 9190, 9934, and 9983 Joint Base Lewis-McChord.

1.6.6. Type of Contract: The Government will award a Firm-Fixed Price contract.

1.6.7. Security Requirements: The Contractor shall comply with JBLM security regulations: JBLM IR 210-1, JBLM Post Regulations, Chapter 7, section XVII; JBLM Regulation 190-16, Access to and Conduct while upon the JBLM Military Reservation; and JBLM Regulation 190-5, Installation Traffic Code. The contractor shall comply with Joint Base Lewis-McChord, Washington, security regulations: JBLM Regulation 210 1, Fort Lewis Post Regulations, Chapter 7, section XVII; JBLM Regulation 190-16, Access to and Conduct While upon the Fort Lewis Military Reservation; and JBLM Regulation 190-5, Installation Traffic Code. Contractor employees shall display either contractor provided identification badges or the identification badges issued under the RAPIDGate Program. If the contractor does not participate in the RAPIDGate program, it shall submit its proposed design for its employee identification badge to the COR at least 10 workdays prior to the performance start date for approval. The contractor-provided identification badge shall be made of nonmetallic material, easily readable and include the employee's name, the contractor's name, and a recent color photograph of the employee. Anticipate delays in getting commercial vehicles on post and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits through JBLM. Procedures for commercial vehicle access to JBLM are subject to change without prior notice. Specific requirements for identification badges issued under the RAPID Gate Program listed in the PWS. Identification of Contractor's Employees RAPIDGate Program. Contractor personnel shall wear the identification badge at all times when performing work under this contract at a Government site, including while attending Government meetings that may take place outside the Government facility. Unless otherwise specified in the contract, each contractor employee shall wear the identification badge.

1.6.7.1. Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. Cell phones and other electronic devices are not permitted in certain areas of Building 9160, 9162, 9190, 9934, and 9983 and must be stored at the front desk.

1.6.7.2. Key Control: The contractor shall establish and implement methods of making sure all keys/key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the contractor by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer’s Representative (COR), or designated Government representative, and the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction from the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.6.7.2.2. The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3. Lock Combinations: The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s Quality Control Plan.

1.6.8. Special Qualifications: Not Applicable.

1.6.9. Post-Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post-award conference convened by the contracting office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be attended at no additional cost to the Government.

1.6.10. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies; coordinate availability of Government furnished property, if any; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.11. Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 9 a.m. and 5 p.m., Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons

1.6.12. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor employees are required to wear visitor’s badges while performing work in building 9160, 9162, 9190, 9934, and 9983.

1.6.13. Contractor Travel: Not applicable.

1.6.14. Other Direct Costs: Not applicable.

1.6.15. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16. Organizational Conflict of Interest: Contractor and sub-contractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as deemed necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17. PHASE-IN /PHASE-OUT PERIOD: Not applicable.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED ITEMS AND SUPPORT

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Not applicable.

3.2. Facilities: The Government will provide the necessary workspace for the contractor staff to provide the support outlined in the PWS.

3.3. Utilities: The Government will provide all utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4. Equipment: Not applicable.

3.5. Materials: Not applicable.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2. Secret Facility Clearance: Not applicable.

4.3. Materials: The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.4. Equipment: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for removal and replacement of 16 ductless heat pump systems.

5.2. Task 1: Disconnect power to 16 existing ductless heat pump systems.

5.3. Task 2: Recover all necessary refrigerant to EPA standards.

5.4. Task 3: Removal and disposal of 16 existing ductless A/C units (indoor and outdoor components). Units to be replaced are as follows:

-1 FRIEDRICH wall mount with outdoor unit

401TAQP00756/MR12C1J

-1 INTERTECH wall mount with outdoor unit

12H49YIMI/12H49YIMI

-1 DAIKIN cassette with outdoor unit

FCQ42TAVJU/RZQ42MVJU

-11 MITSUBISHI wall mount with outdoor units

MSZA17NA/MUZ-A17NA MSZGL18NA/MUZ-GL18NA

MSZA17NA/MUZ-A17NA PKA-A18HA4/PUZ-A18NHA4

MSZA17NA/MUZ-A17NA

-2 MITSUBISHI ceiling mounted units with single outdoor unit

5.5. Provide and install 16 new ductless, cooling-only AC split units (comprising outdoor condensing units as well as indoor fan coil units) in place of existing units to be removed in rooms H120, G108, G109, G103A, G103B, G105A, G105B, G203A, G205A, G205B, G202, 139, GCR. Systems must be capable of maintaining a temperature of 68-71 degrees Fahrenheit, the safe operating temperature of 1SFG’s computer systems.

5.6. Purge, Test, or Replace existing refrigerant lines in order to eliminate any possible contaminants.

5.7. Provide power/communication cable ran to all 16 indoor to outdoor units.

5.8. Tie into existing or purge, test or replace existing refrigerant and condensation drain lines, install condensation pumps and tubing where necessary.

5.9. Replace or add external condensation pumps.

5.10. Fill all installed A/C systems with refrigerant.

5.11. Reconnect power to all installed ductless A/C systems.

5.12. Cycle and test all installed A/C systems to ensure proper orientation and make necessary adjustments as needed.

5.13. CONTRACTOR MANAGEMENT REPORTING (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 7

TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

7.3. Technical Exhibit 4 – Building floorplan and existing unit layout

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The service required—usually a “shall” statement)

PRS # 1.

The contractor shall disconnect power to 16 existing ductless heat pump systems in rooms H120, G108, G109, G103A, G103B, G105A, G105B, G203A, G205A, G205B, G202, 139, GCR

PRS # 2

Contractor shall recover all necessary refrigerant to EPA standards.

All refrigerant recovered from old units.

PRS # 3

Contractor shall remove and dispose of 16 existing ductless A/C units (indoor and outdoor components).

All identified units removed and disposed of with minimal damage to building 9190.

PRS # 4

Contractor shall provide and install 16 new ductless cooling-only AC split systems (outdoor condensers as well as indoor fan coil units) in place of existing units to be removed specified in PRS #1.

Installed units shall be capable of cooling rooms to 70 degrees Fahrenheit with the computer systems running at full capacity.

PRS # 5

Contractor shall flush existing refrigerant lines in order to eliminate any possible contaminants.

Water:< 10 ppm

Random sampling.

PRS # 6

Contractor shall provide power/communication cable ran to all 16 indoor to outdoor units.

PRS # 7

Contractor shall tie into existing condensation drain lines, install condensation pumps and tubing where necessary.

PRS # 9

Contractor shall fill all installed A/C systems with refrigerant.

PRS # 10

Contractor shall reconnect power to all installed ductless A/C systems.

PRS # 11

Contractor shall cycle and test all installed A/C systems to ensure proper orientation and make necessary adjustments as needed.