Summary: Bid Comparison and Award Analysis

This document is a bid comparison and award recommendation for a traffic and parking control equipment procurement. The project involves the acquisition of solar-powered rapid flashing beacons, pedestrian signs, and perforated square sign posts. The specific quantities required include 31 pairs of top-of-pole mounted solar-powered rectangular rapid flashing beacons (Carmanah R920-E model), 20 individual side-of-pole mounted beacons (Carmanah R920-E model), 51 pedestrian sign assemblies (consisting of 2 W11-2 signs, 1 W16-7pR sign, 1 W16-7pL sign, and 1 mount kit per assembly), and 31 perforated square sign posts. Two vendors submitted responsive bids: NexTech Systems, Inc. (Quote 00003321, Vendor VEN0002954) and Traffic & Parking Control Co., LLC (Quote 00003497, Vendor VEN0010534).

Traffic & Parking Control Co., LLC was identified as the lowest responsive bidder that meets all specification requirements, with a total quote of $4,230.97 compared to NexTech Systems, Inc.'s total of $7,998.70. Both bidders demonstrated compliance with all required documentation, including supplemental bid information authorization, reference lists, debarment certifications, and all three addenda. NexTech Systems, Inc. failed to meet the local preference requirement, while Traffic & Parking Control Co., LLC did not claim EBO (Emerging Business Opportunity) status. The cost differential between the two qualified bids represents a savings of $3,767.73 with the recommended award to Traffic & Parking Control Co., LLC.