Pulsed_Septum_FFT_AD_SOW.docx

Field Free Tube Assembly Weldment January 30, 2018

Field Free Tube Assembly Weldment

Table - Revision Change Log

Table of Contents

Introduction and Scope Introduction The pulsed septum magnet for the Advanced Photon Source Upgrade (APS-U) Project will steer an injected 6 GeV electron beam into the stored beam of the Storage Ring (SR). The magnet creates a high magnetic field in the injection chamber for a short period of time while maintaining negligible field in the adjacent stored beam chamber. The pulsed septum magnet merges the injected beam into the stored beam with minimal impact to the trajectory of the stored beam.

This Statement of Work (SOW) provides details on technical tasks and requirements for the Prospective Offerors (further called “Supplier”) such as reports, documentation, schedule, change management, deliverables, and communication with Argonne National Laboratory (further called “Company”) regarding the field free tube assembly weldment for pulsed septum magnet.

Scope The primary scope of work covers fabrication, quality control, testing, and delivery for a build to print package inclusive of all associated and/or described work within this SOW. The Supplier will provide the Company with the following:

· One (1) or Two (2)– A508-143100-01 Field Free Tube Assembly Weldment (Figure 2)

All work shall be performed in accordance with this SOW and will conform to the requirements outlined in the associated technical documents described in Section 1.3.

Figure 2 Field Free Tube Assembly Weldment

Applicable Documents and Specifications The Company shall provide the following materials, documents and specifications in addition to this SOW to assist in the production of the field free tube assembly weldment

1) A508 -143100-01 – Septum Chamber Weldment Drawing Package

2) 3D CAD models for reference only (STEP files) upon request

3) APS_2016776 – APS-U ANL-407 Quality Assurance Procurement Requirements Form

4) APS_1709718 – APS Upgrade Project Supplier Disposition Request form

Deliverables and Schedule Requirements Deliverables for Base Award Scope The deliverables with required quantities are defined as follows in Table 1.

Table 1: Deliverables

The production unit shall include one (1) field free tube assembly weldment (Drawing #A508-143100-01). The Supplier shall fabricate, manufacture, inspect, and deliver the production units within six (6) weeks of the contract being awarded as outlined in Section 2.4. The production units shall pass all factory acceptance tests FATs and the results must be submitted to the Company’s Tech Rep in electronic PDF format for review and approval prior to shipment as outlined in Section 5.1.

Schedule for Base Award Scope Table 2 below outlines the major contract milestones. The schedule shown is for reference only and represents number of weeks after contract award. The Supplier is permitted to submit a new schedule for review and approval by the Company and is encouraged to deliver earlier than the proposed schedule without sacrificing quality.

Table 2: Schedule

ARO*

*After Receipt of Order

Production Requirements The field free tube weldment assembly is an ultra-high vacuum component which requires careful adherence to all requirements for fabrication.

Material Procurement The Supplier shall be responsible for providing all materials required for fabrication of the components in accordance with the technical documents. The Supplier will submit all material certs prior to initiation of fabrication for approval by the Company. The contractor must include the part numbers of the component on all material certifications.

Fabrication Restrictions The field free tube assembly weldment is UHV. The Supplier is strictly prohibited from using silicone, sulfur, phosphorous, hydrocarbons, halogen, animal fats, or high molecular weight organic compounds (e.g., Naphtha, Phenol, etc.) based cutting fluids, oils, grease, and abrasives. The Supplier shall use water soluble sulfur/silicone free fluids such as Trim Sol or equivalent.

The Supplier is prohibited from using machining operations that can cause contaminants to be embedded into the surface (e.g., rolling or sandblasting). Grinding with resin bonded wheels, rouge, emery cloth, crocus cloth, or similar abrasives are prohibited. THE SUPPLIER MUST REVIEW ALL GRINDING PROCEDURES WITH THE COMPANY PRIOR TO MANUFACTURING. The Supplier must seek approval from the Company personnel for glass bead blasting, if needed.

The contractor must follow all the original flange manufacturer guidelines in the production of Conflat (CF) flanges to comply with the leak test requirements. The contractor must keep the knife edge free of damage that could cause the seal to leak. ANY NICKS OR SCRATCHES TO A KNIFE-EDGE OR SEALING SURFACE WILL RENDER THE PART UNACCEPTABLE. The flange/assembly will not be accepted if the knife edge does not meet ASTM E-2734.

Vacuum Component Certification Vacuum component test reports shall contain the signature and title of the authorized personnel who perform the tests and measurements as well as the make, model, serial number, leak check and calibration date of the equipment used. The data submitted shall also be transmitted in electronic PDF format to the APS-U technical representative. Any non-conformances during the manufacturing process must be reported using an APS-U Supplier Disposition Request form within 72 hours of discovery.

Each part should have no detectable leaks at a detection level of 2 x 10-10 torr-liter/second after.

Project Management Support Project Kick-Off Meeting Simplify A Project Kick-off Meeting shall be held virtually to meet the principal participants and ensure the scope and expectations of the purchase order are understood, as well as answer any questions the Supplier may have.

Progress Report Weekly progress reports (in bullet form via email) shall be provided to the Company’s Tech Rep. This report shall include the Supplier’s manufacturing progress, potential problems, resources, technical issues, contractual issues, manufacturing issues, inspection results and any value engineering.

Point of Contact The Supplier shall designate an official single Point of Contact (POC) to work with the Company’s Tech Rep and Procurement Specialist (further called “Proc Spec”). Technical issues shall be discussed with the Company’s Tech Rep. Subcontract administration issues shall be discussed with the Company’s Proc Spec.

Inspection, Testing and Validation Company’s Acceptance Testing Upon completion, the Company’s Tech Rep will conduct Acceptance Tests on 100% of incoming components. The following tests shall be conducted:

· Verification that all items have arrived

· Shipping damage inspection

· Dimensional inspection and parameters verification

· UHV leak check as specified on the UHV chamber drawings

· Material and Inspection Certificates

Please note: The design, drawings and models, and procedures are proprietary information and should not be shared with other entities and shall not be used for other purposes than producing components for the Company under this scope.

Acceptance Criteria The acceptance criteria for the parts are as follows:

· APSU shall inspect all incoming articles for damage that occurred during delivery. APSU shall not accept damaged components.

· APS-U will inspect the parts to verify that all parts delivered conform to the dimensions and parameter specifications delineated on the drawings.

· All components shall pass UHV leak check. Parts that fail the incoming inspection shall be deemed defective and will be rejected. All returns and repairs shall be at the contractor’s expense.

Quality Assurance The Supplier must adhere to all quality control requirements as specified in this SOW, the attached ANL-407 Quality Assurance Procurement Requirements Form, and all other documents outlined in Section 1.3. The Supplier must report any deviations, changes, or non-conformances to the requirements in the aforementioned documents to the Company’s Tech Rep using an APS Upgrade Project SDR form included in the awarded purchase order.

The Company reserves the right to visit the Supplier or its Subcontractors during the construction period at mutually agreed upon dates. In addition, the Company reserves the right to inspect all materials and parts used for completion of this contract and to observe all FATs. To allow the necessary travel arrangement to be made, the Supplier will provide the Company’s Tech Rep at least 4-weeks’ notice of any test date.

Equipment Calibration Records The Supplier shall maintain records of all equipment used to fabricate, test, and measure all components delivered to the Company. The Supplier must ensure that all equipment is calibrated in accordance with the equipment manufacturer’s specifications and is traceable to the U.S. National Institute of Standards and Technology or equivalent standards laboratory. The records shall contain the equipment name, model number and serial number if applicable, the calibration date, the applicable calibration procedures, and the serial numbers of the calibration standards. All equipment used must be traceable to the serial numbers of the samples and final components

Supplier Requested Deviations and Non-Conformances An APS Upgrade Project SDR form is a process used by the Company to handle Supplier deviations or non-conformances. The Supplier will work with the Company’s Tech Rep in preparation of the SDR form. The Company’s Tech Rep will evaluate the technical aspects and document any recommendations (cannot be verbal) in coordination with the Company’s Procurement Representative. The SDR will be negotiated if necessary and the appropriate acceptance or disapproval will be issued via a contract modification if necessary. Any non-conformances during the manufacturing process must be reported to the Company’s Tech Rep within 72 hours.

Please Note: The issuance and acceptance of a deviation request or a non-conformance report in no way limits or affects the warranty provision of the future award.

Warranty The manufactured components shall be warranted for 24 months after final acceptance at the Company’s Site.

Packaging and Shipping The Company’s Tech Rep shall review and approve the plan prior to shipping. For shipping from other countries, the use of an experienced customs agent is highly encouraged.

The Company and Supplier shall agree on the best way to package and ship the septum chamber weldment to the Company prior to shipment.

Shipping Instructions The contractor shall label all shipments on EACH SIDE with the information shown below:

An identifier: identification of the contents inside including quantity and type Recipient: Argonne National Laboratory, Advanced Photon Source Upgrade Address: TBD by APSU personnel. The contractor must confirm prior to shipments.

Indication of the contents inside including quantity and type.

Gross weight of each crate with units of weight (kgs or lbs) clearly indicated All parts shall be shipped to Argonne National Laboratory or an offsite location to be decided by ARGONNE later.

Attachments [1] A508-143100-01 – Field Free Tube Weldment Assembly [2] APS_2016776 – APS-U ANL-407 Quality Assurance Procurement Requirements Form [3] APS_1709718 – APS Upgrade Project Supplier Disposition Request Form [4] APS_1192756 - AES-MOM Leak Test Form image1.png image2.png