Public_Records.pdf
PDF 364 KB Posted
- Attached to
- Police Boat House
- Solicitation number
- 09-26-PD
- Issued by
- Volusia County, Orlando City, Florida
About this file
This is a Public Records document issued by the City of New Smyrna Beach, Florida, outlining the contractual obligations and public records requirements for contractors responding to the Police Boathouse construction solicitation. The City is soliciting bids for the construction of a new Police Boathouse Facility located at the southwest corner of the North Causeway AOB site adjacent to the Indian River North. The project scope includes construction of a timber dock system with gated access, a covered roof structure, and an integrated boat lift system to accommodate police marine vessels, along with installation of electrical service, lighting, and potable water connections. All construction activities must comply with applicable local, state, and federal regulations, codes, and standards. The project has obtained all required environmental permits from the Florida Department of Environmental Protection (FDEP) and the U.S. Army Corps of Engineers (USACE). All required documents must be submitted through the City's eProcurement Portal.
The project is funded by the Florida Inland Navigation District (FIND). Contractors are required to comply with all permit conditions and funding requirements throughout the project duration. All material submitted in response to this solicitation becomes the property of the City and may be reviewed by any person ten days after the public opening. Contractors must comply with Florida Statutes Chapter 119 regarding public records requirements, including maintaining records required by the City, providing copies or access to records upon request within a reasonable timeframe, protecting exempt or confidential records, and transferring all public records to the City upon contract completion at no cost. For questions regarding public records compliance, contractors should contact the City Clerk at 386/410-2630 or clerk@cityofnsb.com.
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Text version
PUBLIC RECORDS
All material submitted regarding this solicitation becomes the property of the City. Solicitation documents may be reviewed by any person ten (10) days after the public opening. The
Respondent should take special note of this as it relates to any proprietary information that might be included in its offer. Any resulting contract may be reviewed by any person after the contract has been executed by the City.
The City has the right to use any or all information/material submitted in response to this solicitation and/or any resulting contract from same. Disqualification of a Professional
Consultant does not eliminate this right. This section is further subject to F.S. 119.01 et. seq.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CITY'S CUSTODIAN OF PUBLIC
RECORDS, CITY CLERK, AT 386/410-2630, CLERK@CITYOFNSB.COM,
CITY OF NEW SMYRNA BEACH, 210 SAMS AVENUE, NEW SMYRNA
BEACH, FL 32168.
The contractor is required to comply with public records laws, specifically to:
1. Keep and maintain public records required by the public agency to perform the service.
2. Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.
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