Beach Maintenance RFP Summary

This Request for Proposals document is issued by Volusia County, Florida for comprehensive beach maintenance services across approximately 47 miles of coastal shoreline, including 38 vehicle access ramps and 800 trash receptacles at 350 locations. The scope of work encompasses beach ramp grading, garbage and recycling collection, bulk debris removal, sea turtle nesting season rut raking, beach porter services, and fire pit transportation. A mandatory pre-proposal meeting is scheduled for December 12, 2025, at 9:00 AM, with written questions due by January 7, 2026. Sealed proposals must be submitted electronically through the County's eProcurement Portal by January 21, 2026, at 3:01 PM. Full contract operations are required to commence on October 1, 2026. The contract will be awarded for an initial five-year term with two potential five-year renewal options contingent on mutual agreement and County Council approval.

Evaluation criteria are weighted as follows: cost (20%), experience and references (25%), equipment (25%), and operational plan (30%). A local preference of up to 5% discount is available for Volusia County-area businesses. Contractors must maintain a $300,000 performance bond and provide Commercial General Liability, Workers' Compensation, and Motor Vehicle Liability insurance with specified limits. Environmental compliance requirements include Florida Department of Environmental Protection ramp grading permits, U.S. Fish and Wildlife Service Incidental Take Permit compliance, and GPS tracking of maintenance activities. Pricing is structured by location, collection point, and hourly rates for specialized services. No specific incumbent vendor is identified, and no set-aside designations for disadvantaged enterprises are mentioned in the solicitation.