Exhibit_A_-_Scope_of_Work_v6.pdf

Exhibit A – Scope of Work 26-P-05MC

SCOPE OF WORK

A. BEACH RAMP GRADING AND SWEEPING

There are 38 vehicle access ramps located along Volusia County beaches that require scheduled grading and intermittent sweeping to allow safe and reliable vehicle ingress and egress for the public as well as emergency responders and maintenance staff. The ramp area shall be cleaned of all debris, garbage, and ground litter prior to grading and sweeping. All ramps shall be graded as directed by the County Project Manager.

1. Locations

Ramp grading and sweeping locations are detailed in Exhibit B (Beach Ramp Locations).

2. Level of Service

a. Ramp Grading

Ramps will be graded in compliance with the Florida Department of Environmental Protection Ramp Grading permit, renewed 2025 (Exhibit C) and in accordance with conditions of the Incidental Take Permit (ITP), United States Fish and Wildlife Service permit #TE811813-12 (Exhibit D).

Graded sand shall be distributed east of the beach driving lanes and spread evenly (not higher than 4 inches) in both a northerly and southerly direction from the center line of the ramp.

All foreign materials (rocks, concrete, posts, poles, cables, garbage, debris, beach furniture, etc.) shall be removed from the ramp area and disposed of at the time of grading.

Vehicle access ramps shall be graded smooth to allow safe and reliable vehicle ingress and egress. Washouts at the vehicular access ramps shall be graded as smooth as possible.

b. Ramp Sweeping

Beach ramps shall be swept at the request of the County's Project Manager.

Beginning at the closest north-south traveling road and continuing through the ramp entrance gate, ramps shall be swept west to east to return wind-driven sand to the beach. Ramp trash, debris, and garbage shall be removed and disposed of before and after sweeping.

3. Routine Grading Frequency

Routine grading ramp locations will be defined by the County Project Manager, and these routine locations may vary throughout the year. The beginning and end of seasonal service frequencies may be adjusted by the County Project Manager. The County Project Manager may cancel a regularly scheduled grade based on beach conditions.

a. Summer Service Frequency

From March through September, designated ramps shall be graded Monday, Wednesday, Friday, Saturday, and Sunday.

b. Winter Service Frequency

From October through February, designated ramps shall be graded Tuesday, Friday, and Saturday.

c. Holiday Service Frequency

Grading should also occur on all County-recognized holidays if the holiday does not fall on a normal service day. County-recognized holidays shall be those days as listed on the Volusia County website: https://www.volusia.org/about-us/holidays.stml.

4. Non-routine Grading and Re-grades

Ramps shall also be graded or re-graded as directed by the County Project Manager or by request of the Beach Safety Division on an as-needed basis. Non-routine or re-grade requests usually occur due to special events, weather conditions, or periods of soft sand. The Contractor shall respond to all non-routine or re-grade requests within 1 hour of the request.

5. General

a. The sea turtle nesting season is May 1 through October 31. Ramp grading during nesting season shall take place after the completion of daily nesting surveys and until 7:00 p.m. From November 1 through April 30, ramps shall be graded from sunrise to sunset. At no time shall any turtle nest be disturbed regardless of its location.

b. The Contractor shall notify the County Project Manager when ramps require repair or resurfacing.

c. The Contractor shall maintain the ability to provide GPS time-stamped records to the County Project Manager of all routine and non-routine ramp grades.

d. All Contractor equipment, including ramp grading and sweeping vehicles, shall be stored at a location provided by the Contractor at the Contractor's expense.

e. Ramp grading and sweeping equipment and operators shall be available every day during normal beach driving hours for non-routine ramp grades and re-grades.

https://www.volusia.org/about-us/holidays.stml

6. Pricing

Ramp grading and sweeping shall be billed per location per occurrence. Supplemental documentation, including GPS reports, shall be submitted with invoices detailing the location and frequency of services rendered. During periods when beach ramps are closed for construction, low volume, or adverse weather conditions, grading schedules will be reduced.

B. GARBAGE COLLECTION AND RECYCLING

Beach garbage and recycling is collected along 35 miles of shoreline and within County maintained upland parks. Garbage shall be disposed of at the County's Tomoka Landfill or West Volusia Transfer Station. Recycling shall be disposed of at a location approved by the County Project Manager. Garbage tonnage and recycling tonnage shall be reported on every invoice.

1. Locations

Garbage and recycling container locations are detailed in Exhibit E (Upland Trash & Recycling Collection Sites) and Exhibit F (On-Beach Trash Collection Sites).

In addition to the specific can locations on County assets noted in Exhibit E and Exhibit F, along the 17 miles of driving beach, cans should also be placed on the beach no more than 450 feet apart on wooden posts. When possible, cans should be situated immediately adjacent to public access points. Two cans are maintained on most on-beach posts (Exhibit G - Reference Photos). This amounts to approximately 400 trash cans at 200 collection points. Outside of the drivable portion of the beach, cans are placed on the eastern end of the public access point at the locations listed in Exhibit F (On-Beach Trash Collection Sites). For these sites, there are approximately 128 trash cans located at 64 collection points.

Cans will also be located in County maintained coastal parks, off-beach parking areas, lifeguard stations, and at beachfront restrooms as outlined in Exhibit E (Upland Trash & Recycling Collection Sites). For these sites, there are approximately 290 trash cans located at 86 collection points.

In total, trash shall be collected from approximately 800 trash cans at approximately 350 locations. The County Project Manager may request additional or fewer collection points and locations at any time during this contract.

2. Frequency

a. Summer Service Frequency

From March through September, trash collection and disposal from all on-beach and off-beach locations shall occur at the following frequencies:

• Friday through Monday collections shall occur three (3) times a day. The first collection shall occur prior to 10am, the second collection shall occur between 1 – 3pm, and the third collection shall occur prior to sunset.

• Tuesday through Thursday collections shall occur two (2) times a day. The first collection shall occur prior to 10am and the second collection shall occur prior to sunset.

• The County Project Manager may adjust summer service frequencies and collection times at any time during the contract.

b. Winter Service Frequency

From October through February, trash collection and disposal from all on-beach and off-beach locations shall occur at the following frequencies:

• Monday through Sunday collections shall occur two (2) times per day. The first collection shall occur prior to 10am and the second collection shall occur prior to sunset.

• The County Project Manager may adjust winter service frequencies and collection times at any time during the contract.

c. Collection Restrictions

Between May 1 and September 30, morning trash service on the beach shall begin only after the completion of the turtle nest surveys. The Contractor is responsible for verifying that surveys are complete before accessing the beach through use of the Volusia Beaches App and/or contacting Beach Safety for confirmation. The Contractor may not drive on the beach prior to the survey completion.

Between May 1 and October 31, all on-beach garbage collection activities must be completed by 7:00 p.m. or sundown, whichever is earlier, unless it is done in conjunction with rut-raking activities, in which case, it can occur until sunset.

d. Special Collection

Special garbage and recycling collection services may be needed as directed by the County Project Manager. Special collection requests usually occur due to special events, holidays, weather conditions, or observed excessive trash. Special collection services shall only be performed at the request of the County Project Manager and will be charged on a cost per collection point basis at the County's discretion.

3. Level of Service

Garbage and recycling collection is defined as the following:

a. The physical collection of all paper, plastic, cans, cigarette butts, bottles, bottle caps, straws, glass, metal, and other unnatural material and debris found along the beach collection route, across the shoreline, around conservation posts, dune walkovers, beach ramps, dunes, and park seawalls, etc.

b. Recycled materials shall include but not be limited to: aluminum cans, plastic bottles, cardboard, and paper.

4. General

a. All collected garbage will be transported to the County's Tomoka Landfill or West

Volusia Transfer Station at the expense of the Contractor. Disposal tipping fees are the responsibility of the Contractor.

b. Contractor equipment shall possess the ability to maintain GPS data and time-stamped records of all garbage and recycling collection activities. GPS reports shall be submitted monthly with invoices.

c. All recyclable materials shall be transported to the County-approved recycling processor at the expense of the Contractor.

d. Garbage cans, recycling cans, and can stand (Exhibit G) components will be provided by the Contractor at the Contractor's expense. All cans shall be of heavy-duty material and in the size and color approved by the County Project Manager.

e. The Contractor shall apply only approved stickers to all garbage and recycling cans following placement instructions from the County Project Manager. The County will provide approved stickers for the Contractor.

f. The Contractor shall regularly inspect cans during service. In the event of vandalism, graffiti, damage, general wear and tear, or at the request of the County Project Manager, the Contractor shall promptly clean or replace the can. The Contractor shall routinely clean cans to maintain a professional appearance.

g. The County may purchase additional specialty trash and recycling cans for select coastal parks. The Contractor shall empty these cans according to the same frequency and pricing as Contractor-supplied cans. The maintenance of specialty cans will be the responsibility of the County.

h. All Contractor equipment used for garbage and recyclable collection and disposal shall be stored at a location provided by the Contractor at the Contractor's expense.

i. All garbage and recycling transfers shall be conducted at locations provided by the Contractor at the Contractor's expense.

j. The County Project Manager may authorize additional temporary collection and recycling transfer locations on County property to maximize operational efficiencies during high-volume periods such as major holidays, seasonal peaks, special events, and disasters. During these events, the Contractor may stage equipment at approved locations for a designated period of time at the expense of the Contractor.

k. The County has the right to modify the scope of services for garbage and recycling collection services to include the method of separating and collecting recycled materials.

5. Pricing

Contractor shall provide pricing per trash and recycling collection point to include the operator and the vehicle used (Exhibit H).

C. BULK DEBRIS REMOVAL

The Contractor will be responsible for the removal and disposal of bulk debris items to include marine or animal carcasses from the beach. Strict guidelines apply to the removal and disposal of marine or animal carcasses due to the sensitive nature of certain species. These items are of such size and weight that removal can only be accomplished using heavy equipment.

1. Locations

Bulk garbage and debris removal may occur anywhere along 47 miles of Volusia County's coastal shoreline.

2. Frequency

The Contractor shall inspect for and collect all routine bulk items during daily routine trash collection routes and when requested by the County Project Manager or the Beach Safety Division. The Contractor shall inspect for and report any non-routine bulk items observed during daily routes that require machinery for removal immediately to the County Project Manager for authorization. The Contractor shall be available on-call to remove any bulk items that pose a safety risk to the public or County assets from sunrise to sunset seven (7) days a week and all holidays. Bulk items which pose a safety risk shall be removed the same day the request is submitted unless environmental conditions prevent removal and authorization has been provided by the County Project Manager.

3. Level of Service

a. Routine bulk items shall be removed and disposed of at the County's Tomoka Landfill or West Volusia Transfer Station. Transportation and tipping fees, if applicable, shall be the responsibility of the Contractor. Routine items shall include but not be limited to rocks, concrete, posts, poles, cables, garbage, debris, beach furniture, etc., that present themselves along the coastline during standard operations and tide cycles.

These items shall be routinely collected and billed per hour for bulk debris removal and disposal (Exhibit H).

b. Non-routine bulk items shall be removed and disposed of at the County's Tomoka Landfill or West Volusia Transfer Station. Transportation shall be the responsibility of the Contractor. Tipping fees for disposal of non-routine bulk items shall be billed at a rate per ton (Exhibit H). Non-routine bulk items shall include but not be limited to trees, pilings, decking, watercraft, derelict vessels, barrels, seawall debris, marine or animal carcasses, buoys, and furniture such as couches and recliners, etc., that may wash up or are dumped on the beach and require the use of heavy equipment or machinery for removal and disposal. These items shall only be collected after the approval of the County Project Manager.

c. Non-routine bulk items that are requested to be removed will be billed at an hourly rate of the appropriate machinery used in the removal, including the operator. The hourly rate should be based on GPS reports and/or time-stamped photos to confirm hourly rate billed. Use of time-stamped photos from start and end will be used to confirm work billed. If additional laborers outside of the equipment operator are required for the task, they will be billed at an hourly rate without equipment under bulk debris removal and disposal (Exhibit H).

d. If non-routine bulk items contain materials suitable for recycling, they must be disposed of at a recycling center location approved by the County Project Manager.

Revenue received from recycling shall be added to the invoice as a credit of the actual amount on the receipt from the Recycling center (Exhibit H).

e. Determination of the nature of routine or non-routine debris removal will be at the sole discretion of the County's Project Manager.

f. Partially submerged debris shall be removed using methods and equipment approved by Volusia County Environmental Management staff or the County Project Manager on a case-by-case basis.

g. Sea turtle and marine mammal carcasses shall be removed only after clearance by the Marine Turtle Permit Holders or Volusia County Environmental Management staff.

The carcass shall be marked for pickup indicating authorization for the Contractor to remove.

h. Dead marine mammals (whales, manatees, dolphins, etc.), fish kills, large sharks, or other marine creatures shall be reported immediately to the Volusia Sheriff's Office (VSO) non-emergency phone line and the County Project Manager via e-mail.

i. In the case of fish kills, the Contractor shall remove all dead fish from the beach. Sea turtle nests shall not be disturbed during fish kill cleanup. Highly populated areas shall be given priority when cleaning up fish kills.

D. RUT RAKING

During the summer months, sea turtles emerge from the sea at night, dig nests in the soft sand area, and lay eggs. In approximately two months, sea turtle hatchlings emerge from the nests at night and crawl from the nests toward the sea. In beach driving areas, the hatchlings are susceptible to becoming trapped in tire ruts located between the nest and the sea. During sea turtle nest hatching season, the Contractor will be requested to remove the tire ruts by rut raking in the evening after the beach is closed to public driving.

A schedule of nest locations will be provided ahead of the turtle nests hatching to allow for rut removal activities to be conducted each night before the nest hatches. Rut raking provides hatchlings with a safe, smooth access path to the sea (Exhibit G - Reference Photos).

1. Locations

Rut raking may occur anywhere along the 17 miles of coastline designated for public beach driving and in select natural beach management areas due to construction activity or special circumstances.

2. Frequency

a. Rut raking may be required seven (7) days a week as needed during the designated sea turtle nest hatching season beginning 45 days after the first nest is laid in a driving area (approximately June 1) and ending October 31 or until the last nest has hatched.

b. Rut removal operations at sea turtle nest sites will commence per the following schedule or when the first hatchling emerges, whichever comes first:

• Loggerhead and green turtle nests - 45 days after the nest is laid.

• Leatherback turtle nests - 60 days after the nest is laid.

3. Level of Service

a. Rut raking shall be conducted in accordance with conditions 11.G.1.i.i and 11.G.1.ii.j of the ITP, United States Fish and Wildlife Service permit #TE811813-12 (Exhibit D) and the Volusia County Habitat Conservation Plan (HCP). The current Habitat Conservation Plan can be found here in its entirety:

https://www.volusia.org/core/fileparse.php/6127/urlt/Volusia_HCP_August_2022_c omplete-Accessible.pdf

b. Rut removal will commence after the beach is closed for public driving at 7:00 p.m.

In the event that additional time is needed to complete the list of nests needing raking, HCP staff should be consulted to identify areas of highest importance to rake first and rut raking start time can be adjusted. Starting time cannot be earlier than 5:30 p.m. to minimize the potential for new ruts being created after rut raking is completed. All Contractor vehicles shall be off the beach before sunset. Trash collection and rut raking can occur concurrently until sunset.

c. All non-routine changes to a rut raking routine must be cleared with the HCP on-call staff person at the time of the event. Examples include but are not limited to starting earlier than 7:00 p.m. or cancelling a raking shift due to inclement weather.

d. Contractor Personnel assigned to rut-raking must wait one hour for inclement weather to subside prior to calling the HCP on-call representative to request cancellation for the evening run.

4. General

a. Volusia County HCP staff will generate a nest list indicating the location of the nests and date the rut removal is to be conducted and will make this available to the Contractor daily via a Survey 123 application or other designated electronic tracking software.

b. The Contractor shall be responsible for completing the forms provided by HCP staff electronically in the field using a Survey 123 application or other designated electronic tracking software to show that ruts were inspected and rut removal was performed (or not, as needed). All rut raking reports are to be submitted to HCP staff nightly while conducting the raking activities via the app. Any missing or incorrect information on the HCP-provided list should be reported immediately upon discovery, and a comment should be entered into the app.

c. The Contractor is responsible for providing sufficient phones and/or tablets to all necessary Contractor personnel for operation of Survey 123 or other designated electronic tracking software.

d. All Contractor personnel shall be trained by Volusia County HCP staff on how to evaluate nest sites to determine if rut removal is needed and how to rake. Training shall take place annually prior to the first required rut raking operation. HCP staff and the County Project Manager reserve the right to have any employee who is not performing or not trained in rut raking re-assigned to a non-rut raking position.

e. Mechanical rut raking equipment shall be approved by Volusia County HCP staff prior to use.

https://www.volusia.org/core/fileparse.php/6127/urlt/Volusia_HCP_August_2022_complete-Accessible.pdf https://www.volusia.org/core/fileparse.php/6127/urlt/Volusia_HCP_August_2022_complete-Accessible.pdf

E. BEACH PORTER SERVICE

During peak season, special events, and major holiday periods, Volusia County beaches are heavily used by residents and visitors. This may result in the need for additional garbage and recycling collection and disposal services, including ground litter pickup on foot or by utility vehicle in certain high-traffic beach areas and periods. The Contractor shall have the capacity to respond during these peak periods when requested by the County Project Manager.

4. Locations

Beach porters shall be deployed at locations determined by the County Project Manager.

5. Frequency

Beach porters shall be deployed on set schedules determined by the County Project Manager.

6. Level of Service

The Contractor shall provide the number of beach porters directed by the County Project Manager.

7. General

a. The Contractor shall provide the tools and equipment for the beach porters to accomplish the services specified.

b. Beach porter services shall be billed as an hourly rate with a utility vehicle and without a vehicle (Exhibit H). Supplemental documentation detailing staff schedules will be provided monthly with invoices. Contractor personnel shall possess the ability to maintain GPS data and records of all garbage and recycling collection activities. GPS reports shall be submitted monthly with invoices.

F. ENVIRONMENTAL CONDITIONS

Volusia County beaches are a natural environment comprised of a wide variety of marine animals and coastal plants, many of which are endangered or protected by federal, state, and local laws. The unique beach habitat must be managed in accordance with those laws and all beach services described in this Scope of Work must comply with the applicable laws, habitat conservation plans, policies, procedures, and be conducted with sensitivity to the natural beach environment.

1. To comply with conditions in the ITP as amended, the United States Fish and Wildlife Service (USFWS) has approved a Sea Turtle Habitat Conservation Plan (HCP) as amended, which outlines the mitigation and minimization measures required to continue operation of public vehicles on the beach. The Contractor shall remain in compliance with all HCP requirements for all work performed under this agreement.

2. All Contractor personnel shall participate in mandatory HCP training annually (or in accordance with HCP requirements). All newly hired personnel are required to take the training prior to driving on the beach. All ramp grading/sweeping personnel are required to participate in mandatory washback training annually. All personnel conducting rut-raking activities will also be re-trained annually. Retraining by all employees shall be conducted on an annual basis. Training will be conducted by the County's HCP staff.

3. Ramps shall be graded according to the schedule set forth by the County Project Manager. Ramps will be graded in compliance with the FDEP Ramp Grading permit, renewed 2025 (Exhibit C) and the Volusia County Sea Turtle Habitat Conservation Plan (HCP) as amended.

4. During the sea turtle nesting season, May 1 through September 30, ramp grading will take place in the morning after the beach has been surveyed by sea turtle nest monitors.

5. At no time shall any sea turtle nest be disturbed regardless of its location. The County's HCP on-call staff shall be contacted immediately if an unmarked turtle nest is located by Contractor personnel. If the call is unanswered, the back-up reporting contact is the Beach Safety Division Headquarters main phone line.

6. During the washback season (August-November), ramp graders will conduct a washback survey of each ramp prior to grading when fresh seaweed is present. Ramp grading equipment cannot access the beach until Beach Safety conducts a separate washback survey of the adjacent beach areas.

7. Driving equipment on the beach between ramps in non-driving areas will be done during lower tides on the wetted sand area or below the most recent high tide line. Traversing these areas may only occur after the nesting survey is complete during the nesting season.

8. No Contractor equipment is to be left on the beach or east of the ramp gates on ramps overnight for any reason.

9. Live marine mammals and other marine species which have washed ashore shall be reported to the VSO non-emergency line and County Project Manager immediately. The Contractor may be required to assist in loading or transporting the marine animal off the beach.

10. Injured birds shall be reported to the Beach Safety Division Headquarters main phone line from 7:00 a.m. to 5:00 p.m. daily or to the Volusia Sheriff's Office non-emergency line during outside hours.

11. HCP staff will provide an on-call calendar between May and October. The Contract Supervisor should utilize HCP on-call staff during the nesting season for clarification on any HCP-related or environmental concerns related to tasks outlined in this contract such as rut raking operations, tagged beach furniture removal, or daily trash collection complaints received by HCP staff.

G. CONTRACTOR PERSONNEL

Volusia County beaches are very popular and in high-use areas, close contact with residents and visitors is routine. Contractor personnel are viewed as representatives of the County and as such must communicate and conduct themselves professionally at all times, especially when interacting with beach visitors.

1. The Contractor shall have in place qualified operations, supervisory, and managerial staff who will lead and direct full-time, part-time, and temporary staff subordinates in the performance of beach maintenance activities defined in this Scope of Work. Supervisory staff must be available during working hours.

2. A Contractor Manager shall be designated as the single point of contact for the County Project Manager. The contact must be available from sunrise to sunset daily for communication on contract-related operational problems and issues that may arise.

3. All Contractor personnel, including temporary staff working on the beach, shall wear a uniform shirt while on duty. The uniform shirt must have the company name and phone number printed on it and shall be of a color and design approved by the County Project Manager.

4. The Contractor will maintain capability to communicate via e-mail, voice, and text twenty-four (24) hours a day, seven (7) days per week. A secondary emergency point of contact must also be provided to the County Project Manager.

5. Contractor personnel shall immediately report to the County Project Manager any equipment hazard, safety issues, or incidents which may adversely affect the health, safety, and welfare of any person or the environment as it relates to services provided under this contract.

6. Complaints are received from time to time from a variety of sources. All complaints are taken very seriously by the County and shall be immediately resolved by the Contractor as directed by the County Project Manager.

7. Contractor personnel shall be friendly with beach patrons and offer County-provided waste bags to interested guests. Should guests have bagged trash, contractor personnel shall offer to take the trash from the patrons to ensure a high level of quality customer service.

8. The Project Manager shall have the right to require any employee(s) of the Contractor to be permanently removed from the Beach Maintenance Contract whenever it appears to be in the best interest of the County.

9. The Project Manager’s request to remove any employee from this Contract will, in no instance, be considered a request for the Contractor to terminate the designated individual(s) from Contractor’s employment. The sole intent is removal from performing the services provided in this Contract on the beaches, approaches, or coastal parks of Volusia County.

H. CONTRACTOR VEHICLES AND EQUIPMENT

The Contractor is responsible for providing all tools, supplies, equipment, etc., necessary to implement and perform the services identified in this Agreement. The Contractor is responsible for repair and replacement of all equipment used to perform the services identified. The County has no responsibility for providing or maintaining Contractor tools, supplies, equipment, etc.

1. All vehicles and equipment shall be maintained in safe working condition at all times and inspected annually by the County Project Manager. In addition, all equipment shall display the company name and phone number on both sides of the vehicle or equipment.

2. All vehicles must be capable of traveling the entire length of the beach regardless of the type of sand or terrain. Vehicle weight should be minimized to reduce tire rut formation to the greatest extent possible. Trucks and other heavy vehicles used for trash collection must only operate on wetted sand portions of the beach. ATVs, UTVs, or similar lightweight vehicles used for trash pickup, if outfitted with wide, low-pressure tires and approved by HCP staff, can operate in dry soft-sand areas. In Natural Beach Management Areas as defined in the HCP, these lightweight vehicles must travel between trash receptacles on the wetted portion of the beach to avoid making ruts in the dry sand area.

3. All vehicles must be equipped with a GPS system which can be checked to confirm work-related tasks are completed as reported.

4. Contractor vehicles must not exceed 10 mph while operating on the beach and follow all County beach policies regarding vehicle operations.

5. Contractor vehicles shall not interfere with beach vehicular traffic and shall not be left unattended while running.

6. No Contractor equipment is to be left on the beach overnight for any reason.

7. The County Project Manager will require a list of all equipment the Contractor intends to utilize for this contract with year, model, and use of equipment for evaluation purposes.

8. The Contractor agrees to apply any County-provided stickers to their vehicles in order to promote preferred beach collection activities or public education along the beach.

I. WEATHER

Severe weather and beach environmental conditions may affect scheduled contract operations and could result in a request for a reduction of services or additional services by the County Project Manager in writing.

1. The County Project Manager and Contractor will work cooperatively to adjust contract operations as a result of severe weather and adverse beach environmental conditions, including tasks conducted under the scope of work for other County Divisions such as rut raking, in which case the HCP on-call representative should be notified if rut raking cannot be completed.

2. The Contractor may be requested to provide additional services at the request of the County Project Manager. Such services could include the removal of all garbage and recycling containers and stands ahead of severe weather and adverse beach environmental conditions. Notice to remove or replace collection containers may occur with little to no advanced notice.

3. Weather conditions generally do not negate Contractor responsibilities to perform the duties specified by this Agreement unless authorized by the County Project Manager.

J. MISCELLANEOUS AND OTHER SERVICES

Volusia County beaches are highly accessible by a diverse community of users. The Contractor's personnel are in a unique position to encounter numerous and diverse situations on the beach that demand action or assistance. Some of these situations could fall outside the scope of services identified in this Exhibit A Scope of Work;

however, they represent a beneficial service opportunity for Volusia County.

1. Miscellaneous

a. All lost and found items such as wallets, purses, money, pouches, backpacks, suitcases, or other items of value are to be turned over to the Volusia Sheriff's Office, with information as to where and when they were found.

b. All seaweed is to remain on the beach undisturbed unless otherwise notified in writing by the County Project Manager.

c. All contract-related equipment, including garbage cans, garbage can stands, can stand components, garbage transport and ramp grading vehicles and equipment, and garbage collection staging cans, shall be stored at a location provided by the Contractor at the Contractor's expense.

d. At the end of the contract period, all County-owned equipment and supplies are to be returned to the County.

2. Other Services

a. Toll Booth Removal, Replacement, and Relocation

The Contractor shall maintain the capability to load, transport, unload, and install beach toll booths on an infrequent basis throughout the year. Such services will be coordinated and approved by the County Project Manager. Toll booth transport shall be billed at a per booth transport event rate.

b. Minor Beach Park Recreation Equipment Repairs

The contractor may be requested to perform routine maintenance and minor repairs of recreational equipment located within beach park facilities.

Work may include:

i) Minor Repairs: Addressing wear and tear on playground structures, benches, shade fixtures, and other recreational amenities.

ii) Annual Preventative Maintenance: Sanding, repainting, and surface restoration to preserve equipment integrity and appearance.

iii) Storm Preparation & Recovery: Removal and reinstallation of sunshades or similar fixtures before and after severe weather events.

iv) Special Equipment Use: Lift equipment may be required for elevated or hard-to-reach components and shall be billed at an hourly rate including the operator (Exhibit H).

v) The Contractor is responsible for providing all equipment and tools necessary to complete directed repairs. The County will provide all materials and parts specific to County assets.

c. Beach Conservation Zone Post Maintenance

The Contractor may be requested to remove, replace, lift, and install beach Conservation Zone posts for routine maintenance at any time, as a result of damage, excess sand buildup, or severe tidal surges. This work requires a tractor with an auger and may require additional manual labor to lift and place posts or install signs on the posts. In addition, an annual realignment is conducted each April along the 17 miles of public driving beaches, as needed and determined by the HCP staff. Beach Conservation Zone post removal and replacement will be authorized by the County Project Manager or designated Beach Safety Division representative. New posts, if needed, will be provided by the County. Conservation post replacement shall be billed at an hourly rate (Exhibit H).

d. Beach Fire Rings

The Contractor shall maintain the capability to remove, replace, install, reposition, and clean beach fire rings. The Contractor shall transport beach fire rings to and from the County storage yard seasonally (typically before and after sea turtle nesting season or a storm event). Fire ring transport and placement shall be billed at a per fire ring rate. Fire ring cleaning shall be billed at a flat rate per ring (Exhibit H).

e. Tagged Beach Furniture

The Contractor will be responsible for collecting various beach furniture that has been tagged as left overnight by turtle nest surveying groups. Tagged furniture shall be held for 24 hours at the Contractor's storage yard to allow owners to claim and collect items. If furniture is unclaimed, the Contractor is responsible for disposal.

This work shall be conducted during regular trash collection routes and billed at an hourly rate (Exhibit H).

K. INVOICING AND DATA REPORTING

1. Invoices shall be submitted in the first week of each calendar month for the previous month's service. Services completed shall be for the duration of calendar month with detailed information for each service performed. Service schedules, GPS reports, and other supplemental documentation will be submitted at the same time as invoices.

2. Invoices for trash and recycling collections, ramp grading/sweeping, and bulk debris removal should be separated by geographic area as determined by the County's Project Manager. Generally, geographic areas are from Bass Dr. to Wisteria Rd. (north region), Wisteria Rd. to the northern side of Ponce de Leon Inlet (central region), and the southern side of Ponce de Leon Inlet to Trout Ave. (south region). Services performed within Lighthouse Point Park and Smyrna Dunes Park (Inlet Parks) must be invoiced separately.

3. Invoices for beach fire rings, conservation posts, and other Beach Safety-directed work shall be separated by specific event and submitted to the appropriate Beach Safety Division representative.

4. Invoices for rut raking shall be submitted on a calendar month basis to the appropriate Environmental Management Division representative.

5. All invoices shall clearly state the date of service and the locations for work completed.

6. The County Project Manager or representatives from the Beach Safety and Environmental

Management Divisions may request additional supporting documentation to verify invoiced charges prior to submitting payment.

L. ADMINISTRATIVE CHARGES

Administrative charges, as detailed in Exhibit I, shall be assessed on a monthly basis and the Contractor shall be notified in writing at the end of each month of any administrative charges assessed, and the basis for each assessment. The Contractor may contest such assessments in writing to the Director of Purchasing and Contracts or designee within five

(5) days of receipt of the assessment notice. Decisions of the Director of Purchasing and Contracts shall be final and binding.