PRR-B009876-012226-CFB_Outdoors.pdf

This is a Request for Proposals (RFP) document from Volusia County, Florida, soliciting competitive sealed proposals for comprehensive Beach Maintenance services contract #26-P-05MC. The scope encompasses approximately 47 miles of coastal shoreline with 38 vehicle access ramps and maintenance services at 350 trash can locations across 800 units. Required services include beach ramp grading, garbage and recycling collection, bulk debris removal, sea turtle nesting season rut raking, beach porter services, and fire pit transportation. A mandatory pre-proposal meeting is scheduled for December 12, 2025, at 9:00 AM. Written questions must be submitted by January 7, 2026, with electronic proposals due January 21, 2026, at 3:01 PM through the County's eProcurement Portal. Full operational commencement is required October 1, 2026. The contract will be awarded for an initial five-year term with two optional five-year renewal periods contingent upon mutual agreement and County Council approval.

Evaluation criteria are weighted as follows: cost (20%), experience and references (25%), equipment (25%), and operational plan (30%). A local preference discount of up to 5% is available for Volusia County-area businesses. Contractors must maintain a $300,000 performance bond and carry Commercial General Liability, Workers' Compensation, and Motor Vehicle Liability insurance with specified coverage limits. The pricing structure includes per-location charges, per-collection-point fees, and hourly rates for specialized services. Environmental compliance is mandatory, including Florida Department of Environmental Protection ramp grading permits, U.S. Fish and Wildlife Service Incidental Take Permit conditions, and GPS tracking of all maintenance activities. No specific set-asides for disadvantaged enterprises are identified. No incumbent vendor is referenced, and no precise contract value is specified in the documentation, though the detailed pricing requirements indicate substantial operational scope and annual investment.