Produce to Market_Info Session_PDF_Final_01-26-2023.pdf

Produce to Market (LBRA RFP HE-22-174) City Of Long Beach Nutrition Security Initiatives Pre-Proposal Information Session (Interpretation available in Spanish, Khmer, and Tagalog)

January 26, 2023

Produce to Market RFP

Pre-Proposal Information Session Agenda

❑Introductions ❑RFP and Long Beach Buys Overview ❑Key Aspects of the RFP- Produce to Market

• Project Summary and Award Terms

• Goals

• Eligibility

• SOW Overview

• Proposal Contents

• Evaluation Criteria

❑Key Dates and Deadlines ❑Q&A

Introductions

Melissa Kinkoph, Program Manager, Healthy Active Long Beach

Christina Reid, Community Program Specialist, Healthy Active Long Beach

Ciro Aguilar, Coordinator, Nutrition Security Initiatives

Andrea Fogarty, Program Analyst, Nutrition Security Initiatives

Sheila Samala, Subcontracts Manager, Nutrition Security Initiatives

Savannah Romero, Health Educator II, Nutrition Security Initiatives

Lara Turnbull, Manager, Chronic Disease and Injury Prevention Division

Tommy Ryan, Administrative Analyst III, Procurement Services Division

Request for Proposal (RFP) and Long Beach Buys

• The City is seeking to support one or more qualified organizations to plan, implement and evaluate a sustainable program that will allow neighborhood markets to procure fresh produce at comparable prices to larger grocery markets.

Project Summary

Key Aspects of Produce to Market

Produce to Market RFP

Award Terms

• Date of contract execution to

September 30, 2024

• $250,000 maximum per award

• Improve access and increase consumption of fresh produce

• Contribute to a more resilient food system

• Incentivize small, medium, and convenience markets participating in The Long Beach Healthy Market Partnership Program

• Expand the number of markets in Long Beach that accept CalFresh, EBT, and/or

WIC

• Support local market owners

Goals

Key Aspects of Produce to Market

• Proposed program must be focused on reaching small, medium and convenience markets located in priority zones

• Qualifications to conduct business in the City, must be a legal entity or sponsored by a fiscal agent who is able to enter a contract with the City

• Demonstrate capacity to plan, implement and evaluate proposed program

Eligibility

• The selected organization(s) will plan, develop, implement and evaluate a program that allows small, medium and convenience markets the ability to procure affordable fruits and vegetables.

• The selected organization(s) working with the LBHMP shall recruit at least 6 markets within the priority zones (orange) on provided map.

• Selected organization(s) will detail how they will incentivize those markets who participate in the LBHMP.

Scope of Work Overview

• Narrative Proposal- submit a straightforward concise delineation of capabilities to satisfy RFP (Guidance Section 4.3)

• Cost Proposal- Submit a Microsoft Excel (or similar) competitive budget with justification (Editable template found in Section 4.3)

• Scope of Work Chart- For each major phase please list and describe the Specific – Measurable – Achievable – Relevant – Timebound (SMART) objectives to be achieved including responsible party. Please add rows/sheets as needed to describe your proposed program (Editable template found in Section 4.3 of the RFP)

• Other Addenda such as samples, displays, promotional materials, and other collateral are NOT necessary or desired. However, if a complete response cannot be provided without referencing supporting documentation, it may be provided as an addendum clearly cited in the Narrative or Cost Proposal.

Proposal Contents

• Proposals will be evaluated by the weighted scale

• Descriptions with multiple criteria are listed in order of priority

• Organization(s) that score above a 60% will be selected for interviews.

Organization(s) that score between 40% to 59% may be selected for interviews

• Final decision on recommendations for awards will be made after interviews are completed.

Evaluation Criteria

Key Dates and Deadlines

Posting Q&A:

02/07/23

Questions due to the City:

01/31/23 @

11:00 AM

Proposal Due:

02/16/23 @

11:00 AM

Q&A

Question: As a nonprofit organization, is there an exception to the 5% indirect cost allocation in the budget if we have a federally approved rate?

Answer: An addendum has been posted and the approved rate increased to 10%. A rate higher, approved by the Federal or

State government cannot be used to exceed a rate of 10%.

Question: A narrative acknowledgment states that only produce will be reimbursed. Is this in any way a reimbursement grant?

Answer: Yes, this is a reimbursement grant. All approved budgeted costs will be reimbursed once an invoice, progress report, and all supporting documentation are received and approved by the LBDHHS.

Awardees may request up to 20% “advance payment” of their total award amount to assist with start up costs and provide documentation to justify how funds were spent.

Question A: Does this grant allow produce/inventory purchases?

Question B: In any case, what qualifiers are there for the type of produce markets should procure?

Answer A: Response pending clarification on question.

Answer B: Seasonal, available, culturally relevant produce to meet the needs of their unique neighborhoods and communities.

Thank you

Christina Reid Christina.Reid@longbeach.gov 562-570-7908

Ciro Aguilar Ciro.Aguilar@longbeach.gov 562-570-4351

Tommy Ryan Tommy.Ryan@longbeach.gov 562-570-5664

Produce to Market RFP mailto:Christina.reid@longbeach.gov mailto:Ciro.Aguilar@longbeach.gov mailto:Tommy.Ryan@longbeach.gov