NOI RFP HE-22-174.pdf

Department of Financial Management 411 West Ocean Boulevard, 6th Floor

Long Beach, CA 90802

(562) 570-6425

April 18, 2023

RE: NOTICE OF INTENT TO AWARD

REQUEST FOR PROPOSALS No. RFP HE-22-174

The City of Long Beach (City) has completed its evaluation of Request for Proposals (RFP) No. RFP HE-22-174 Produce to Market. One proposal was received and evaluated. Based on evaluation criteria stated in the RFP, and analysis of the response, it is the City’s intent to award a contract to Long Beach Fresh (a project of Social Environmental Entrepreneurs), of Long Beach, CA.

Thank you for your participation in the procurement process. The City of Long Beach regards your firm as an important and valuable provider of goods and/or services. If I can answer any further questions, please feel free to contact me at (562) 570-5664 during normal business hours or by email at rfppurchasing@longbeach.gov.

Sincerely, Tommy Ryan Tommy Ryan, Administrative Analyst III

NOTE: This Notice of Intent to Award does not constitute an award. The awarded vendor will receive a purchase order from the City of Long Beach. Work shall not commence without a signed purchase order.

mailto:rfppurchasing@longbeach.gov

Date: April 18, 2023

To: Michelle Wilson, Purchasing Agent, Department of Financial Management

From: Lara Turnbull, Manager, Chronic Disease and Injury Prevention Division

Subject: Selection of RFP HE-22-174 LBRA Produce to Market

Request for Proposal (RFP) HE-22-174 was released on January 6, 2023, seeking to support one or more qualified organizations to plan, implement and evaluate a sustainable program that will allow small, medium and food stores in Long Beach the ability to procure fresh, quality produce at comparable prices to larger grocery markets.

The goal is to increase access to fresh produce in priority neighborhoods until September 30, 2024.

One organization submitted a proposal by the March 2, 2023 deadline. The proposal was reviewed by representatives from the Department of Health and Human Services. The proposal was required to meet the following minimum qualifications:

• Qualification to conduct business in the City

• Not having been debarred by Federal, State, or local government

• The selected organization must be a legal entity or sponsored by a fiscal agent who is able to enter a contract with the City.

The proposal was then evaluated based upon the following evaluation criteria:

Evaluation Criteria Weight Description (Descriptions with multiple criteria are listed in order of priority)

Scope of Work 40% 1. Scope of Work: Scope of work includes specific, measurable, achievable, reasonable, and timely (SMART) objectives/activities and all proposed activities are directly related to the goal of the RFP.

2. Proposed program clearly describes how they will implement a feasible and sustainable food procurement system that reaches small, medium, and/or food stores located in the priority zone indicated on the map.

Budget and Cost

Effectiveness 25% 1. Feasibility, reasonableness, and optimization of the proposed budget:

-- Proposed budget is reasonable, and all costs are required for the implementation and/or evaluation of the proposed program.

-- All personnel on budget include justification that

Memorandum

April 18, 2023 Selection of RFP HE22-174 LBRA Produce to Market demonstrates each position is reasonably aligned with Scope of work

Organizational

Capacity &

Experience

20% 1. Clear demonstration of selected organization(s) capacity to implement proposed program.

2. Successful demonstration of organization(s) capacity to collect, manage, and report on the fiscal, evaluation, and programmatic requirements.

Evaluation Plan 10% 1. Clearly describes an evaluation plan to include how they will collect, analyze, and interpret formative, process, and impact/outcome data related to the proposed scope of work and overall program goal(s).

Sustainability 5% 1. Describes a clear and feasible plan for how the proposed program will be sustainable after the end of the contract term.

Total 100%

After review of the proposal, the selection committee selected one organization:

• Long Beach Fresh (a project of Social Environmental Entrepreneurs), of Long

Beach, CA.

The organization was chosen because of the conformance of their proposal with the RFP, their plan to provide affordable fresh produce to markets in the priority zones, their ability to demonstrate capacity to plan, implement, evaluate, and track all progress throughout the contract term.

Should additional information be required, please do not hesitate to contact me.

Approved by Purchasing:

Michelle Wilson, Purchasing Agent Date

4/18/23