Narrative Template~2.docx

Narrative Proposal Template An editable version of the template below has been posted on Long Beach Buys. Proposers should complete the editable template and submit it as their narrative proposal.

Organization(s) shall clearly and with as much detail as possible layout their plan to provide affordable fresh produce to markets in the priority zones. Organization(s) should demonstrate capacity to plan, implement, evaluate, and track all progress throughout the contract term.

Organizational Capacity & Experience Contact and Organization Information

1. Contact and Organization Information

a. Name of Organization

b. Name (First/Last)

c. Email Address

d. Social Media

Facebook

Instagram

e. Phone

f. Mailing Address

g. Federal Tax ID

2. Program Leads (Please attach resume and/or brief bio of key personnel responsible for the implementation, evaluation, and/or fiscal management of the proposed program. The same person may lead some or all these positions) Comment by Augusta Gudeman: Is it ok if it’s the same person for multiple roles? If so, might help to be explicit Comment by Christina Reid: @Augusta Gudeman Will add clarification that it can be the same person for all or some of the roles mentioned

b. Name (First/Last)

c. Email Address

d. Phone Number

e. Mailing Address

g. Name (First/Last)

h. Email Address

i. Phone Number

j. Mailing Address

b. Name (First/Last)

c. Email Address

d. Phone Number

e. Mailing Address

b. Name (First/Last)

c. Email Address

d. Phone Number

e. Mailing Address

3. Collaborative or Partnership Organization Contact Information (Optional) If applying as a collaborative or in partnership with 1 or more organizations, please provide the following for each lead partner (anyone who is responsible for achieving proposed objectives and/or who will receive funding under this grant proposal). Additionally, separately attach signed letters of commitment that describe the role of each partner organization.

l. Name (First/Last)

m. Email Address

n. Phone Number

o. Mailing Address

g. Name (First/Last)

h. Email Address

i. Phone Number

j. Mailing Address

g. Name (First/Last)

h. Email Address

i. Phone Number

j. Mailing Address

4. References (A minimum of two (2) professional references that can speak to the organization(s) capacity to perform this work are required) Comment by Augusta Gudeman: Maybe provide more information about what kind of reference you are looking for.

Organization 1

a. Company

b. Program Manager

c. Phone Number

d. Project Description

e. Project Start and End Date

Organization 2

a. Company

b. Program Manager

c. Phone Number

d. Project Description

e. Project Start and End Date

Method of Approach

1. Category–Please check one (1) option below that best describes your proposed program.

· Funds will be used to establish a sustainable system that allows participating markets to benefit from “group purchasing power”, such as establishing “food hubs” that can serve as regional distribution centers to reduce transportation cost and increase purchasing power for individual markets

· Funds will be used to establish a sustainable system that allows participating markets to benefit from “increased purchasing power” by directly connecting growers/vendors with markets through a centralized ordering system and providing an option to pick up and/or have delivered low-cost locally grown and culturally relevant produce to participating markets.

· OTHER: please describe below an approach that accomplishes the goal of establishing a system for participating markets to purchase and receive fresh produce at competitive wholesale prices. Please describe in 1-2 sentences below:

2. Planning Phase- Please describe the planning phase of your proposed program. In your description, describe key steps and objectives and how these activities are required to implement and/or evaluate the proposed program. (Word count limit 300)

a. Where will your organization get the produce? (Please include who will do this, how it will be done and how often, and what backup documentation you will be able to provide.)

b. How will markets receive the produce? (Please include who will do this, how it will be done and how often, and what backup documentation you will be able to provide.)

3. Implementation Phase- Please describe the implementation phase of your proposed program. In your description, describe key steps and objectives and how these activities will help to achieve your overall program goal(s). (Word count limit 300)

a. How will markets place their orders? (Please include who will do this, how it will be done and how often, and what backup documentation you will be able to provide.)

b. How will payments be made to wholesaler/farm/vendor etc. And how will markets make their payments? (Please include who will do this, how it will be done and how often, and what backup documentation you will be able to provide.)

c. Market Incentives- Please describe how proposed program will incentivize markets to join the Long Beach Healthy Market Partnership Program (Example: reduced participation or delivery fee, etc.) (Word count limit 300)

d. Promotion and Communication- Please describe your promotion plan including how you plan to promote and engage markets to participate. (Word Count Limit 300.)

e. Promotion and communication materials, such as flyers, educational materials and other promotional materials, must be translated into Spanish, Khmer, and Tagalog (other languages if necessary to reach target population). Please indicate below if your organization can translate written material in the following languages:

☐ Spanish ☐ Khmer ☐ Tagalog ☐ Other: __________________________________

4. Evaluation Phase- Please describe how process and impact evaluation will be conducted and utilized throughout the contract term. (Word count limit 300) Comment by Augusta Gudeman [2]: Given that evaluation plan is only 10% of weighted materials, feels like there are a lot of questions related to it. Can you combine 4., 4a, and 5 together in one?

(side note: 4b doesn’t seem to me related to Evaluation, it seems related to planning and implementation. Recommend moving it up to those sections) Comment by Christina Reid: @Augusta Gudeman We will combine 4 and 4a, and move b Comment by Christina Reid: @Ciro Aguilar how does this sounds I condensed the questions into 2 instead of 4 Comment by Ciro Aguilar [2]: Sounds great! Flows well. Comment by Ciro Aguilar [2]: Comment by Ciro Aguilar [2]:

a. Tracking and Reporting- Please describe the organization's capacity to manage and report the fiscal, metrics, and progress of the proposed program throughout the funding period? What systems will be utilized for these requirements? (Please include who will oversee this, and how it will be provided to the City.)

5. Sustainability- Please describe how the proposed program will be sustainable after the end of the contract term. (Word count limit 300)

Communications & Reporting

1. The City requires that the Selected Organization(s) provide proof of payment of any subcontractors used for this program. If the proposal includes subcontractors, please describe the plan for how the City will be notified of such payments.

Acknowledgements

☐ I understand that only the purchase of fresh produce will be approved for reimbursement.

☐ I understand that changes to the budget and/or workplan must be pre-approved by the City.

☐ I understand that appropriate backup documentation is required for all expenses.

☐ I understand that bi-monthly reporting must include required demographic information.