PreBid Sign-In Sheet Summary

This document is a pre-bid meeting sign-in sheet for the City of Holly Hill, Florida's Drainage & Estuary Monitoring project (IFB #25-SW-05). The project involves the provision and installation of Campbell Scientific water-level monitoring systems at four base-bid locations and one add-alternate location along the LPGA Canal in Holly Hill, Florida. The monitoring devices will be installed at specified elevations on the south side of existing bridge structures at five locations: LPGA Boulevard, Center Avenue, Alta Drive, Daytona Avenue, and Riverside Drive. Equipment includes the ASPEN10 edge device, RANGEVUE-15 radar water level sensor, 10-foot sensor cable, mounting brackets, and 12-month IoT subscription. The non-mandatory pre-bid meeting was scheduled for October 1, 2026 at 2:00 p.m. in City Hall Commission Chambers, and sealed bids are due October 21, 2026 at 3:00 p.m. Contract completion is required within 120 calendar days of Notice to Proceed. No bid security or performance bonds are required, and award will be made to the lowest responsive and responsible bidder based on qualifications, experience, references, and past performance.

The contractor must provide Workers' Compensation coverage at statutory limits, Commercial General Liability insurance with a $2 million general aggregate, Business Automobile Liability insurance of $1 million, and Installation Floater insurance equal to 100 percent of installed replacement cost. Monthly progress payments are due by the 15th of each month with five percent retainage. Liquidated damages are assessed at $500 per calendar day for delays beyond the completion date. A one-year warranty on workmanship is required following final acceptance. The contractor must comply with Florida Department of Transportation Standard Plans and Specifications, the City of Holly Hill's Land Development Code, St. Johns River Water Management District requirements, and EPA NPDES obligations. Written questions were due October 14, 2026 at 5:00 p.m. to Mary Mearsheimer, Procurement Agent.