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NUMBER

IFB # 25-SW-05

DRAINAGE & ESTUARY MONITORING

Mary Mearsheimer, Procurement Agent

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TABLE OF CONTENTS

Invitation to Bid ...................................................................................................................... Page 3

Instructions to Bidders ...................................................................................................... Page 4,5,6

Insurance Requirements .................................................................................................... Page 7,8,9

FORMS – TO BE COMPLETED BY BIDDER

Bid Form ............................................................................................................................... Page 10

Statement of Bidder's Qualifications ............................................................................... Page 11,12

Listing of Subcontractors ...................................................................................................... Page 13

References ............................................................................................................................. Page 14

Bid, Declaration, Authorization & Addenda Acknowledgement ........................................ Page 15

Conflict of Interest Disclosure .............................................................................................. Page 16

Drug-Free Workplace Certification ...................................................................................... Page 17

Non-Collusion / Anti-Collusion Certification ...................................................................... Page 18

Compliance with the Public Records Law ............................................................................ Page 19

Sworn Statement Under Section 287.133(3)(a), Florida Statutes .................................... Page 20,21

Vendor E-Verify Affidavit .................................................................................................... Page 22

Scrutinized Companies Certification .................................................................................... Page 23

CONTRACT DOCUMENTS

Contractual Services Agreement..................................................................................... Page 24-29

SEPARATE SOLICITATION DOCUMENTS

Engineer's Technical Specifications

Engineering Plans

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INVITATION FOR BID

Notice is hereby given that the City of Holly Hill, Florida is accepting sealed bids for:

DRAINAGE & ESTUARY MONITORING

IFB NO. 25-SW-05

Sealed bids will be accepted by the City of Holly Hill, City Clerk’s Office, 1065 Ridgewood Avenue, Holly Hill, Florida 32117, until 3:00 p.m. on October 21, 2026, at which time all bids received will be publicly opened and read aloud in the Commission Chambers of City Hall. 1065 Ridgewood Avenue, Holly Hill, Florida 32117.

A non-mandatory pre-bid meeting will be held at 2:00 p.m. on October 1, 2026, in the Commission Chambers, City Hall, 1065 Ridgewood Avenue, Holly Hill, Florida 32117.

SCOPE OF WORK:

This project consists of the provision and installation of water monitoring devices at four (4) Base Bid locations along the LPGA Canal in Holly Hill, with one (1) additional location included as an Add Alternate.

The detailed Scope of Work is contained in the Engineer’s Technical Specifications and Engineering Plans, which are provided as separate solicitation documents through VendorLink and are incorporated into and made part of the Contract Documents.

Bid documents and addenda will be available through VendorLink. Bidders are responsible for confirming receipt of all addenda prior to submitting a Bid. All Bidders are required to complete and submit the Sworn Statement Under Section 287.133(3)(a), Florida Statutes, on Public Entity Crimes with their Bid.

Questions shall be submitted in writing to Mary Mearsheimer, Procurement Agent, at mmearsheimer@hollyhillfl.org, or through VendorLink, no later than 5:00 p.m. on October 14, 2026.

The City is not responsible for delays caused by mail, private carriers, couriers, or other delivery services. Bids received after the stated deadline will not be considered.

The City reserves the right to reject any or all bids, waive minor irregularities, cancel or reissue the solicitation, and make an award in the best interest of the City.

Bidders shall submit one (1) signed original and one (1) electronic copy on a USB flash drive in a sealed envelope or package addressed to:

City Clerk City of Holly Hill 1065 Ridgewood Avenue Holly Hill, Florida 32117

The Bidder's name shall appear on the outside of the sealed envelope or package. The outside of the sealed envelope or package shall be plainly marked:

BIDDERS NAME

IFB NO. 25-SW-05

BID ENCLOSED

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INSTRUCTIONS TO BIDDERS

1. GENERAL

The City of Holly Hill, Florida (“City”) is soliciting sealed bids for Drainage & Estuary Monitoring, IFB No.

25-SW-05.

Submission of a Bid constitutes acknowledgment that the Bidder has reviewed the Contract Documents and has included in its Bid all costs necessary to complete the Work.

2. EXAMINATION OF SITE AND CONTRACT DOCUMENTS

Bidders are responsible for examining the project sites and Contract Documents, including the Engineer’s Technical Specifications and Drawings, and becoming familiar with conditions that may affect the Work before submitting a Bid.

Failure to inspect the sites or become familiar with the Contract Documents shall not relieve the successful Bidder of its obligations under the Contract.

3. ADDENDA

Any interpretation, clarification, or modification of the Contract Documents will be issued by written addendum. Oral interpretations shall not be binding.

Bidders are responsible for monitoring VendorLink for addenda and acknowledging all addenda with their Bid.

4. PREPARATION OF BID

Bids shall be submitted on the forms provided by the City.

All blank spaces requiring information shall be completed. The Bid shall be signed by an individual authorized to bind the Bidder.

Prices shall include all labor, materials, equipment, services, transportation, supervision, overhead, profit, and other costs necessary to complete the Work in accordance with the Contract Documents.

The Bidder shall not alter the City's Bid forms or qualify its Bid except where specifically permitted by the Contract Documents.

5. NON-NEGOTIABILITY OF AGREEMENT

The Agreement included in this IFB package is non-negotiable and will be incorporated into the final contract without modification.

By submitting a Bid, the Bidder acknowledges and agrees to all terms and conditions set forth in the Agreement.

No alterations, exceptions, redlines, or edits to the Agreement will be accepted.

Any Bid submitted with changes to the Agreement may be deemed non-responsive and rejected without further consideration.

6. SUBMISSION OF BID

Bids shall be submitted in accordance with the requirements stated in the Invitation to Bid.

The Bidder is solely responsible for ensuring its Bid is properly submitted and received by the City before the stated deadline. Late Bids will not be considered.

7. MODIFICATION OR WITHDRAWAL OF BID

A Bid may be modified or withdrawn by written request received by the City prior to the Bid Opening deadline.

After the Bid Opening, Bids shall remain valid for ninety (90) days.

8. BIDDER QUALIFICATIONS

The City may make such investigations as it deems necessary to determine the ability of a Bidder to perform the Work.

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The Bidder shall furnish the information and documentation requested in the Contract Documents regarding its qualifications, experience, and proposed subcontractors.

The City reserves the right to reject a Bid if the evidence submitted by, or investigation of, the Bidder fails to demonstrate that the Bidder is qualified to perform the Work.

9. SUBCONTRACTORS

Bidders shall identify subcontractors as required on the form provided in the Contract Documents.

The successful Bidder shall remain fully responsible for all Work performed by its subcontractors.

The successful Bidder shall not substitute a subcontractor identified in its Bid without prior written approval of the City and Engineer, as applicable.

10. LICENSES, PERMITS, SAFETY AND PROTECTION OF PROPERTY

The Contractor shall obtain and maintain all licenses, permits, certifications, and approvals required to perform the Work and shall comply with all applicable federal, state, and local laws, codes, ordinances, rules, and regulations.

The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs associated with the Work and shall take reasonable precautions to protect persons and public and private property from injury or damage arising from its operations.

Any damage to public or private property caused by the Contractor, its employees, subcontractors, equipment, or operations shall be promptly reported and repaired, replaced, or otherwise restored by the Contractor at no additional cost to the City.

11. PAYMENT OF TAXES

The Contractor shall be responsible for payment of all excise, sales, use, and other taxes required by law on all materials, tools, apparatus, equipment, fixtures, and incidentals purchased or used in performing the Work. All such taxes shall be included in the Bid price, and no additional payment shall be made by the City for such taxes.

12. AWARD OF CONTRACT

Award, if made, will be made to the lowest responsive and responsible Bidder in accordance with the City's applicable purchasing policies and the Contract Documents.

In determining whether a Bidder is responsible, the City may consider the Bidder’s experience, qualifications, references, ability to perform the Work, and documented past performance on contracts with the City or other public agencies, including quality of work, compliance with contract requirements, timely completion, damage to existing facilities or property resulting from the Bidder’s work, required corrective or remedial work, and other documented performance deficiencies.

The CITY reserves the right to cancel an award at any time prior to execution of the Contract by the CITY.

The City reserves the right to reject any Bid containing omissions, erasures, alterations, additions not called for, conditional pricing, irregularities, or obviously unbalanced pricing.

13. DRUG-FREE WORKPLACE / TIE BID PREFERENCE

Whenever two or more bids which are equal with respect to price, quality, and service are received by the City for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process in accordance with Section 287.087, Florida Statutes.

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14. PROTEST PROCEDURES

Any protest regarding this solicitation or award shall be submitted and handled in accordance with the City of Holly Hill Purchasing Policies and Procedures.

15. PROHIBITION OF GIFTS

Bidders shall not offer or provide any gift, gratuity, favor, or other thing of value to any City employee or official for the purpose of influencing the solicitation, evaluation, or award process.

16. PUBLIC ENTITY CRIMES INFORMATION STATEMENT

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO, for a period of thirty-six (36) months from the date of being placed on the convicted vendor list.

17. IMMIGRATION REFORM AND CONTROL ACT

Proposer acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended.

Failure by the awarded firm(s) to comply with the laws referenced herein shall constitute a breach of the award agreement and the City shall have the discretion to unilaterally terminate said agreement immediately.

18. LOBBYING / CONTACT DURING SOLICITATION

From the issuance of this IFB through final award by the City, Bidders and their agents shall not contact members of the City Commission or City employees regarding this solicitation, except through the City’s designated Procurement contact or the Engineer of Record, as applicable.

All questions, requests for clarification, and other communications regarding this IFB shall be submitted in accordance with the solicitation requirements. Failure to comply with this provision may be grounds for disqualification.

19. EXECUTION OF CONTRACT

The successful Bidder shall execute the Contract and provide the required insurance documentation within the time specified by the City

No Work shall commence until the Contract has been executed and the City has issued a Notice to Proceed.

If the Contractor incurs any expense prior to issuance of the Notice to Proceed, the Contractor does so at its own risk and responsibility.

20. CONTRACT DOCUMENTS

The Contract Documents include the City's solicitation and contract documents, all addenda issued by the City, the accepted Bid, the executed Agreement, and the Engineer’s Technical Specifications and Drawings.

The Engineer’s Technical Specifications and Engineering Plans are provided as separate solicitation documents through VendorLink and are incorporated into and made part of the Contract Documents.

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21. BONDS AND BID SECURITY

Bid security or a Bid Bond is not required for this solicitation. Payment and Performance Bonds are not required for this project.

22. INSURANCE REQUIREMENTS

A. General Insurance Requirements Prior to commencing work, the Contractor shall provide, at its own cost and expense, insurance to the City of Holly Hill as required below. The insurance companies must be licensed in the State of Florida and be rated by A.M. Best as A: Class X or better. The required insurance shall be evidenced by certificates and/or policies as determined by the City. All policies and certificates of insurance shall be approved by the City prior to inception of any Work.

Each Certificate of Insurance and/or policy must give thirty (30) days' prior written notice of cancellation, non-renewal, or adverse change to the City of Holly Hill Finance Department by registered mail, return receipt requested. All such notices shall name the Contractor and identify IFB No. 25-SW-05.

The "City of Holly Hill," wherever used, shall be defined to include the City itself, elected officials, officers, employees, volunteers, representatives, agents, and any affiliates.

The "Contractor," wherever used, shall be defined to include the Contractor, any subsidiaries or affiliates, officers, employees, volunteers, representatives, agents, contractors, and subcontractors.

If at any time any required policy shall be or become unsatisfactory to the City as to form or substance, or if the insurance company becomes unsatisfactory to the City, the Contractor shall, upon written notice from the City, promptly obtain a new policy, submit the policy to the City for approval, and submit a Certificate of Insurance as required.

If at any time the Contractor fails to furnish and/or maintain the required insurance, the Contract may be declared suspended, discontinued, or terminated at the discretion of the City. Failure of the Contractor to obtain and/or maintain any required insurance shall not relieve the Contractor from any liability under the Contract, nor shall the insurance requirements be construed to conflict with or otherwise limit the Contractor's obligations concerning indemnification.

The Contractor shall provide new Certificates of Insurance to the City at least twenty (20) days prior to coverage renewal dates. If any insurance requirement is not complied with at renewal, the City may, at its option: (1) withhold payments to the Contractor until the requirements have been met; or (2) pay the renewal premium and withhold such payment from monies due the Contractor.

In the event any claim is filed arising from operations under this Contract that exceeds the insured amount, the excess amount of the claim, or any portion thereof, may be withheld from payments due the Contractor until the Contractor furnishes such additional security covering the claim as may be determined by the City.

The Contractor shall provide the following insurance on forms no more restrictive than the latest edition of those filed by the Insurance Services Office and shall name the City of Holly Hill as an insured to the extent of the City's interests.

B. Workers' Compensation and Employer's Liability

Workers' Compensation – Statutory Limits

Employer's Liability – $1,000,000

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If any operations are to be undertaken on or about navigable waters, coverage must be included for the U.S.

Longshoremen and Harbor Workers Acts and Jones Act.

C. Commercial General Liability

The Contractor shall maintain Commercial General Liability insurance with minimum limits of:

$2,000,000 General Aggregate $1,000,000 Products/Completed Operations Aggregate $1,000,000 Personal and Advertising Injury $1,000,000 Each Occurrence $100,000 Fire Damage

The City of Holly Hill, its elected officials, officers, employees, volunteers, representatives, agents, and affiliates shall be named as additional insureds.

D. Business Automobile Liability

The Contractor shall maintain Business Automobile Liability insurance with minimum limits of $1,000,000 per occurrence combined single limit. Coverage shall include:

Owned Automobiles Hired Automobiles Non-Owned Automobiles Employee Non-Ownership

The required limits of liability may include umbrella insurance, with the umbrella policy making up the difference between the limits of the underlying policies and the total amount of coverage required. Such Umbrella Liability insurance shall be "follow form" and at least as broad as the underlying policies.

E. Installation Floater

The Contractor shall provide Installation Floater insurance when the Contract involves installation of machinery and/or equipment into an existing structure but does not contemplate construction of or addition to the structure itself.

Coverage shall include:

“All Risk” coverage, including transit and installation.

Coverage in an amount equal to one hundred percent (100%) of the installed replacement cost value.

Maximum deductible of $5,000 per claim.

Coverage shall remain in force until final acceptance by the City.

A certified copy of the policy shall be provided to the City prior to commencement of Work.

Flood insurance shall be provided when machinery or equipment is located within an identified special flood hazard area. Such coverage shall protect the City's interest and shall be in the amount of the total insurable value of the machinery or equipment.

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F. Certificate of Insurance Requirements

All policies and Certificates of Insurance shall contain the following clauses and agreements:

1. Insurers shall have no right of recovery or subrogation against the City of Holly Hill, it being the intention of the parties that the insurance policies shall protect both parties and be primary coverage for any and all losses covered by the required insurance.

2. The "other insurance" clause in a policy in which the City of Holly Hill is named as an insured shall not apply to the City of Holly Hill.

3. The insurance companies issuing the policies shall have no recourse against the City of Holly Hill for payment of premiums or assessments under any policy of insurance.

4. The Contractor's insurer shall be requested to include a breach of warranty clause to prevent nullification of insurance because the Contractor breaches a condition of the policy.

5. Any and all deductibles under the required insurance policies shall be assumed by and be for the account of, and at the sole risk of, the Contractor.

6. Any loss payable under Property Insurance, if applicable, shall be adjusted with and made payable to the City of Holly Hill as its interest may appear.

G. Maintenance of Insurance

All required insurance shall be maintained throughout the performance of the Contract. Certificates of Insurance shall be provided by the successful Bidder prior to the Notice to Proceed.

Certificates must identify IFB No. 25-SW-05 – Drainage & Estuary Monitoring.

A Waiver of Subrogation shall be provided to the City.

23. CONTRACT TIME AND LIQUIDATED DAMAGES

The Work shall be completed within one hundred twenty (120) calendar days following the date established in the Notice to Proceed. Liquidated damages in the amount of Five Hundred Dollars ($500.00) per calendar day shall be assessed for each calendar day the Work remains incomplete beyond the Contract Time.

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BID FORM

IFB NO. 25-SW-05

Bidder's Legal Name: ____________________________________________

Address: ______________________________________________________

City/State/Zip: _________________________________________________

Telephone: _________________________ Email: ______________________

The undersigned Bidder, having examined the Contract Documents, including the Engineer's Technical Specifications and Drawings, agrees to furnish all labor, materials, equipment, and services necessary to complete the Work in accordance with the Contract Documents for the following prices:

BASE BID

Provision and installation of water monitoring devices at the Nova Road, Center Avenue, Alta Avenue, and Daytona Avenue locations:

BASE BID: $________________________________

Amount in Words: ________________________________________________

ADD ALTERNATE

Provision and installation of a water monitoring device at the Riverside Drive location:

ADD ALTERNATE: $___________________________

Amount in Words: ________________________________________________

TOTAL BASE BID PLUS ADD ALTERNATE

TOTAL: $______________________________________________________

The undersigned certifies that the information provided with this Bid is true and correct and that the individual signing below is authorized to submit this Bid on behalf of the Bidder.

Authorized Signature: ___________________________________________

Printed Name: __________________________________________________

Title: __________________________________________________________

Date: __________________________________________________________

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STATEMENT OF BIDDER'S QUALIFICATIONS FORM

IFB NO. 25-SW-05

Legal Business Name: __________________________________________

Years in Business: _____________________________________________

Type of Organization:

☐ Corporation ☐ Partnership ☐ LLC ☐ Sole Proprietorship ☐ Other: _______________

Applicable Florida License(s) and License Number(s), if required:__________________________

Current Contracts: List current contracts, contract amounts, and anticipated completion dates.

Default: Has the Bidder ever defaulted on a contract? ☐ Yes ☐ No. If yes, explain.

Similar Experience: Describe the Bidder's experience performing work similar in type and scope to this project.

Has the Bidder ever failed to complete a project or been terminated from a contract for cause?

☐ Yes ☐ No

If yes, explain:

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Has the Bidder been involved in litigation related to the performance of a construction contract within the past five (5) years?

☐ Yes ☐ No

If yes, explain:

The undersigned certifies that the information provided above is true and correct.

Authorized Signature: __________________________________________

Printed Name: _________________________________________________

Title: _________________________________________________________

Date: _________________________________________________________

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LISTING OF SUBCONTRACTORS FORM

IFB NO. 25-SW-05

The Bidder shall identify any subcontractors proposed to perform work under this Contract. The successful Bidder shall remain responsible for all work performed by its subcontractors.

Subcontractor Company Name Work to be Performed

Upon approval of subcontractors listed, the successful Bidder shall not substitute subcontractors without approval from the Engineer.

If no subcontractors are proposed, check below:

☐ No subcontractors are proposed.

Authorized Signature: ___________________________________________

Printed Name: __________________________________________________

Title: __________________________________________________________

Date: __________________________________________________________

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REFERENCES FORM

DRAINAGE & ESTUARY MONITORING / IFB NO. 25-SW-05

Provide three (3) references for projects of similar scope or complexity completed by the Bidder.

REFERENCE 1

Client / Agency: _____________________________________________________________________

Contact Person: _____________________________________________________________________

Phone / Email: ______________________________________________________________________

Project Name: ______________________________________________________________________

Project Description: __________________________________________________________________

Completion Date: ____________________________________________________________________

REFERENCE 2

Client / Agency: _____________________________________________________________________

Contact Person: _____________________________________________________________________

Phone / Email: ______________________________________________________________________

Project Name: ______________________________________________________________________

Project Description: __________________________________________________________________

Completion Date: ____________________________________________________________________

REFERENCE 3

Client / Agency: _____________________________________________________________________

Contact Person: _____________________________________________________________________

Phone / Email: ______________________________________________________________________

Project Name: ______________________________________________________________________

Project Description: __________________________________________________________________

Completion Date: ____________________________________________________________________

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IFB No. 25-SW-05

Bid Declaration, Authorization & Addenda Acknowledgement Form

The undersigned, as Bidder, declares and certifies that:

1. The only persons interested in this bid as principals are those named herein; no other persons have any interest in this proposal.

2. The proposal is submitted in good faith, without collusion, fraud, or misrepresentation.

3. All information contained in the bid, including pricing, qualifications, and references, is complete and accurate.

4. The Bidder agrees to all terms, conditions, and requirements of this IFB.

5. The Bidder agrees to complete the Work within the Contract Time stated in the Contract Documents and acknowledges and agrees to the liquidated damages stated therein.

6. The Bidder acknowledges receipt of the following addenda and has incorporated their contents into this bid.

Addendum No. ______ Dated: __________

Addendum No. ______ Dated: __________

Addendum No. ______ Dated: __________

Addendum No. ______ Dated: __________

7.This bid is valid for 90 days from the submission date.

8.The undersigned is authorized to submit this bid on behalf of the bidder and certifies that the statements made herein are true and correct.

Authorized Representative: _______________________________

Title/Position: ___________________________________________

Signature: ______________________________________________

Date: __________________________________________________

Email: ________________________________________________

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CONFLICT OF INTEREST DISCLOSURE FORM

Solicitation Number:25-SW-05

Project Name: Drainage & Estuary Monitoring

Vendor/Contractor Name: ________________________________________

DISCLOSURE STATEMENT

The undersigned, as an authorized representative of the vendor/contractor identified above, hereby certifies and discloses the following:

1. The vendor has no known financial, familial, or organizational conflicts of interest that would impair its ability to perform the contract in an impartial and objective manner.

2. The vendor certifies that no employee, officer, or principal of the vendor has a financial interest, ownership interest, or other interest in the awarding agency or in any competing vendor that could influence the procurement process.

3. The vendor certifies that no member of its organization has a close personal relationship (including family or household relationships) with any employee, officer, or official involved in the procurement, evaluation, or award of this contract.

4. The vendor agrees to immediately disclose any actual or potential conflict of interest that arises during the term of this procurement or resulting contract.

5. The vendor understands that failure to disclose a conflict of interest may result in:

o Rejection of proposal o Termination of contract o Debarment or suspension from future contracts o Other legal remedies available to the public entity

ACKNOWLEDGMENT

The undersigned certifies that they are authorized to execute this Conflict-of-Interest Disclosure on behalf of the vendor/contractor.

Authorized Signature: ___________________________________________

Printed Name: _________________________________________________

Title: ________________________________________________________

Date: ______________________

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DRUG-FREE WORKPLACE CERTIFICATION FORM

Solicitation #25-SW-05

Vendor/Contractor Name: __________________________________________

CERTIFICATION

The undersigned, as an authorized representative of the vendor/contractor identified above, hereby certifies that the vendor:

1. Will provide a drug-free workplace in accordance with Section 287.087, Florida Statutes, and other applicable laws and regulations.

2. Has established a written policy prohibiting the unlawful manufacture, distribution, dispensing, possession, or use of controlled substances in the workplace.

3. Will notify employees that compliance with the drug-free policy is a condition of employment.

4. Will impose appropriate personnel actions against employees who violate the policy, including termination or required participation in a drug abuse assistance or rehabilitation program.

5. Will make a good faith effort to maintain a drug-free workplace throughout the term of any contract awarded by the public entity.

The vendor understands that compliance with this certification may be a condition of contract award or continued performance, and that failure to comply may result in termination of the contract or other legal remedies.

Authorized Signature: _____________________________________________

Printed Name: ____________________________________________________

Title: ___________________________________________________________

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NON-COLLUSION / ANTI-COLLUSION CERTIFICATION FORM

Solicitation #25-SW-05

Project Name: Drainage & Estuary Monitoring

Vendor/Contractor Name: __________________________________________

CERTIFICATION

The undersigned, as an authorized representative of the vendor/contractor identified above, hereby certifies that:

1. The prices, terms, and conditions in this proposal or contract have been arrived at independently, without collusion, consultation, communication, or agreement with any other bidder, competitor, or third party for the purpose of restricting competition.

2. No attempt has been made, nor will be made, to induce any other person or entity to submit or not submit a proposal for the purpose of restricting competition.

3. The vendor has not and will not engage in price-fixing, bid-rigging, or any other form of collusive bidding or contracting activity.

4. The vendor understands that violation of this certification may result in:

o Rejection of bid or proposal o Cancellation of contract o Legal action, including civil and criminal penalties o Debarment from future public contracts

5. This certification is made under penalty of perjury and is a material representation relied upon by the public entity in awarding any contract.

ACKNOWLEDGMENT

The undersigned certifies that they are duly authorized to execute this Non-Collusion on behalf of the vendor.

Authorized Signature: _____________________________________________

Printed Name: ____________________________________________________

Title: ___________________________________________________________

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COMPLIANCE WITH THE PUBLIC RECORDS LAW

Project Number: IFB # 25-SW-05

Sealed bids received pursuant to this competitive solicitation shall be subject to public disclosure in accordance with Chapter 119, Florida Statutes, including the exemption period provided by Section 119.071(1)(b), Florida Statutes.

Bidders must invoke the exemptions to disclosure provided by law in response to the solicitation and must identify the data or other materials to be protected, and must state the reasons why such exclusion from public disclosure is necessary. The submission of a bid authorizes release of your firm’s credit data to the CITY.

If the company submits information exempt from public disclosure, the company must identify with specificity which pages/paragraphs of their bid package are exempt from the Public Records Act, identifying the specific exemption section that applies to each. The protected information must be submitted to the CITY in a separate envelope marked accordingly. Any electronic copy shall clearly identify any material claimed by the Bidder to be exempt or confidential and exempt from public disclosure.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA

STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS

CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT

Johnathan Jacob, City Clerk 386-248-9441 jjacob@hollyhillfl.org 1065 Ridgewood Ave Holly Hill, FL 32117

A provision that requires the contractor to comply with public records laws, specifically to:

1. Keep and maintain public records required by the public agency to perform the service.

2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.

3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency.

4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency.

By submitting a response to this solicitation, the company agrees to defend the CITY in the event the CITY is required to litigate the public records status of the company’s documents.

Company Name: __________________________________________________

Authorized representative (printed): ___________________________________

Authorized representative (signature): __________________________________

Date: _____________________

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SWORN STATEMENT UNDER SECTION 287.133(3)(a), FLORIDA STATUTES, ON PUBLIC

ENTITY CRIMES

This sworn statement is submitted with Bid, Proposal or Contract No: 25-SW-05 for Drainage & Estuary

Monitoring. This sworn statement is submitted by ___________________________________whose business address is _______________________________________________________and (if applicable) its Federal Employer Identification Number (FEIN) is__________________. (If the entity has no

FEIN, include the Social Security Number of the individual signing this sworn statement:

________________________.) My name is _____________________________ and my relationship to the entity named above is _____________________________________.

I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.

I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere.

I understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means:

1. A predecessor or successor of a person convicted of a public entity crime; or

2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be prima facie that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.

I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the

Page | 21 provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity.

Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Please indicate which statement applies).

______ Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members or agents who are active in management of the entity, nor any affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989.

______ The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AND (Please indicate which additional statement applies.)

______ There has been a proceeding concerning the conviction before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer did not place the person or affiliate on the convicted vendor list. (Please attach a copy of the final order.)

______ The person or affiliate was placed on the convicted vendor list. There has been a subsequent proceeding before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer determined that it was in the public interest to remove the person or affiliate from the convicted vendor list. (Please attach a copy of the final order).

(Signature) _________________________________________ Date: ___________________

State of________________________________ County of ______________________________.

PERSONALLY, APPEARED BEFORE ME, the undersigned authority, ____________________ who, after first being sworn by me, affixed her/his signature in the space provided above on this

_________day of______________, 20____.

Notary Public

My Commission Expires:____________________________

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VENDOR E-VERIFY AFFIDAVIT

IN ACCORDANCE WITH SECTION 448.095, FLORIDA STATUTES

I, the undersigned, hereby certify that ____________________________________ (Insert contractor company name) does not employ, contract with, or subcontract with an unauthorized alien, and is otherwise in full compliance with Section 448.095, Florida Statutes.

I acknowledge that it is my responsibility to ensure full compliance with Section 448.095, Florida Statutes. I am aware that employers may enroll in the E-Verify system at www.e-verify.gov.

A true and correct copy of the E-Verify registration for _____________________________ (Insert contractor company name) is attached to this Affidavit.

By affixing my signature below, I hereby affirm that I am duly authorized to bind the company referenced herein and I will comply with all applicable E-Verify requirements.

(Print or Type Name, Title) (Signature of Affiant)

(Federal Employer ID Number (E-Verify Number)

STATE OF FLORIDA

COUNTY OF _______________________________

The foregoing instrument was acknowledged before me by means of ☐ physical presence or ☐ online notarization, this ______ day of __________________, 2026, by

________________________________, as ________________________________ of

________________________________, on behalf of the company. He/she is personally known to me or has produced ________________________________ as identification.

Notary Public, State of Florida at Large

Printed, typed or stamped date, commission and expiration of commission term http://www.e-verify.gov/

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SCRUTINIZED COMPANIES CERTIFICATION FORM

Solicitation # 25-SW-05

Vendor/Contractor Name: __________________________________________

CERTIFICATION

The undersigned, as an authorized representative of the vendor/contractor identified above, hereby certifies that:

1. The vendor is not on the Scrutinized Companies that Boycott Israel List and is not engaged in a boycott of Israel pursuant to Section 215.4725, Florida Statutes.

2. For contracts of $1 million or more, the vendor is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List pursuant to Section 215.473, Florida Statutes.

3. The vendor agrees to notify the City immediately if it becomes subject to any of the restrictions identified in this certification.

4. The vendor understands that a false certification may result in rejection of its proposal, termination of any resulting contract, debarment, and other remedies authorized by law.

The undersigned certifies that they are duly authorized to execute this Scrutinized Companies Certification on behalf of the vendor.

Authorized Signature: _____________________________________________

Printed Name: ____________________________________________________

Title: ___________________________________________________________

Authority: Sections 215.4725 and 215.473, Florida Statut

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CONTRACTUAL SERVICES AGREEMENT

IFB NO. 25-SW-05

THIS AGREEMENT is made and entered into this _____ day of __________________, 2026, by and between ________________________________, a business entity authorized to conduct business in the

State of Florida, whose address is _______________________________________________

(“CONTRACTOR”), and the CITY OF HOLLY HILL, a Florida municipal corporation, whose address is 1065 Ridgewood Avenue, Holly Hill, Florida 32117 (“CITY”).

SECTION 1. AGREEMENT

The terms of this Agreement, together with IFB No. 25-SW-05 – Drainage & Estuary Monitoring, all addenda issued by the CITY, the CONTRACTOR'S accepted Bid, and all attachments and amendments incorporated herein constitute the entire Agreement between the CITY and CONTRACTOR.

In the event of a conflict between documents, the requirements of this Agreement and the CITY-issued solicitation documents shall control over conflicting terms contained in the CONTRACTOR'S Bid unless otherwise expressly agreed to in writing by the CITY.

SECTION 2. SCOPE OF WORK

The CONTRACTOR shall perform the Work required by IFB No. 25-SW-05 for the provision and installation of water monitoring devices at the locations awarded by the CITY, as set forth in the accepted Bid.

SECTION 3. ENGINEER'S AUTHORITY

The Work shall be subject to the supervision of the Engineer and the Engineer's authorized representatives. The Engineer shall decide questions arising concerning the Drawings, Specifications, and performance of the Work.

SECTION 4. CONTRACT PRICE

For satisfactory completion of the Work, the CITY shall compensate the CONTRACTOR in accordance with the accepted Bid in the total amount of:

No additional work or charges outside the Scope of Work shall be incurred without prior written authorization from the CITY. Any change to the Work that results in an adjustment to the Contract Price or Contract Time must be approved in writing by the CITY before the changed or additional Work is performed.

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SECTION 5. CONTRACT TIME

The CONTRACTOR shall commence Work upon issuance of the CITY's written Notice to Proceed.

The CONTRACTOR shall complete the Work within one hundred twenty (120) calendar days following the Notice to Proceed.

If the CONTRACTOR experiences a delay beyond its reasonable control that affects completion of the Work, the CONTRACTOR shall promptly notify the CITY in writing and request an extension of the Contract Time. Any extension of the Contract Time must be approved in writing by the CITY. No extension shall be granted for delays caused by the CONTRACTOR, its subcontractors, or suppliers.

SECTION 6. LIQUIDATED DAMAGES

If the CONTRACTOR fails to complete the Work within the Contract Time, the CONTRACTOR shall pay the CITY liquidated damages in the amount of Five Hundred Dollars ($500.00) per calendar day for each calendar day that completion extends beyond the Contract Time. Liquidated damages are intended to compensate the CITY for damages resulting from delay and are not intended as a penalty.

SECTION 7. PAYMENT

The CONTRACTOR may submit monthly applications for payment for Work completed during the preceding month. Each application for payment shall be reviewed and certified by the Engineer.

The CITY shall make partial payment to the CONTRACTOR not later than the 15th day of each month, based upon the Engineer-certified estimate of Work satisfactorily completed during the preceding month.

At the CITY's option, progress payments may include fifty percent (50%) of the value of materials and equipment delivered and suitably stored for the Project but not yet incorporated into the Work. The CONTRACTOR shall provide invoices and other documentation satisfactory to the CITY and Engineer for any stored materials or equipment included in an application for payment.

When payment to the Contractor is made for stored materials and equipment, Contractor shall submit invoices marked paid by the supplier with the next month's request for payment to document that Contractor has paid for said materials and equipment or the previously paid amount for stored materials shall be deducted from any remaining payment(s) for any stored materials not so properly documented.

The CITY shall withhold five percent (5%) of each progress payment as retainage, subject to applicable Florida law.

Upon completion of all Work, the CONTRACTOR shall submit a final application for payment. The Engineer shall make a final inspection of the Work and, upon determining that the Work has been satisfactorily completed in accordance with the Contract Documents, shall certify completion to the CITY. Final payment, including any retainage due, shall be made following acceptance of the Work by the CITY and receipt of all documentation required for final payment.

All payments shall be made in accordance with applicable Florida law and CITY procedures.

SECTION 8. INSPECTION AND CORRECTION OF WORK

The CITY shall have the right to inspect the Work for compliance with the Contract Documents. Work determined by the CITY to be defective or not in accordance with the Contract Documents shall be corrected by the CONTRACTOR at no additional cost to the CITY. Inspection or acceptance of the Work by the CITY shall not relieve the CONTRACTOR of its obligations under the Contract Documents or applicable warranties.

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SECTION 9. INSURANCE

The CONTRACTOR shall maintain all insurance required by IFB No. 25-SW-05 throughout performance of the Contract.

SECTION 10. INDEMNIFICATION

The CONTRACTOR shall indemnify, defend, and hold harmless the CITY OF HOLLY…