Audio of Pre-Bid Meeting Summary

This file is an audio recording of a pre-bid meeting for IFB #25-SW-05 conducted by the City of Holly Hill, Florida on October 1, 2026 at 2:00 p.m. in City Hall Commission Chambers. The project involves the provision and installation of Campbell Scientific water monitoring systems at four base-bid locations and one add-alternate location along the LPGA Canal corridor in Holly Hill. The monitoring equipment includes ASPEN10 edge devices, RANGEVUE-15 radar water level sensors, 10-foot sensor cables, mounting brackets, and 12-month IoT subscriptions. Devices must be installed at specified elevations (6.0 to 8.0 feet) above anticipated flood levels on the south side of existing bridge structures. Sealed bids are due October 21, 2026 at 3:00 p.m., with written questions due October 14, 2026 at 5:00 p.m. to Mary Mearsheimer, Procurement Agent. The contract term is 120 calendar days from Notice to Proceed, with a one-year warranty on workmanship required following final acceptance.

Deliverables include erosion control measures, stormwater pollution prevention plans, utility coordination, as-built surveys by a Florida-registered professional land surveyor, traffic maintenance to FDOT standards, shop drawings, material certifications, sensor configuration, water-level calibration, and system testing prior to final acceptance. The contractor must maintain Workers' Compensation (statutory limits), Commercial General Liability ($2 million general aggregate), Business Automobile Liability ($1 million), and Installation Floater insurance equal to 100 percent of installed replacement cost. Liquidated damages are assessed at $500 per calendar day for delays beyond the completion date. Monthly progress payments are due by the 15th of each month with five percent retainage. No bid security or performance bonds are required. Award will be made to the lowest responsive and responsible bidder based on qualifications, experience, references, and past performance. The contractor must comply with Florida Department of Transportation Standard Plans and Specifications, the City of Holly Hill's Land Development Code, St. Johns River Water Management District requirements, and EPA NPDES obligations.