Audio__Bid_opening_25SW05.mkv

This file is an audio recording of the bid opening for Invitation for Bid (IFB) #25-SW-05 issued by the City of Holly Hill, Florida for a Drainage & Estuary Monitoring project. The project involves the provision and installation of Campbell Scientific water-level monitoring systems at four base-bid locations and one add-alternate location along the LPGA Canal in Holly Hill, specifically at sites along LPGA Boulevard, Center Avenue, Alta Drive, Daytona Avenue, and Riverside Drive. Equipment to be installed includes the ASPEN10 edge device, RANGEVUE-15 radar water level sensor, 10-foot sensor cable, mounting brackets, and a 12-month IoT subscription at each location. A non-mandatory pre-bid meeting was held on October 1, 2026 at 2:00 p.m. in City Hall Commission Chambers, with sealed bids due on October 21, 2026 at 3:00 p.m. Written questions were due by October 14, 2026 at 5:00 p.m. to Mary Mearsheimer, Procurement Agent. Contract completion is required within 120 calendar days of Notice to Proceed. Award will be made to the lowest responsive and responsible bidder based on qualifications, experience, references, and past performance.

Monitoring devices must be mounted at specified elevations ranging from 6.0 to 8.0 feet above anticipated flood levels on the south side of existing bridge structures unless otherwise directed by the engineer. The contractor must comply with Florida Department of Transportation Standard Plans and Specifications, the City of Holly Hill's Land Development Code, St. Johns River Water Management District requirements, and EPA NPDES obligations. Required deliverables include erosion control measures, stormwater pollution prevention plans, utility coordination, as-built surveys by a Florida-registered professional land surveyor, traffic maintenance to FDOT standards, shop drawings, material certifications, sensor configuration, water-level calibration, and system testing. Insurance requirements include Workers' Compensation at statutory limits, Commercial General Liability of $2 million general aggregate, Business Automobile Liability of $1 million, and Installation Floater insurance equal to 100 percent of installed replacement cost. Liquidated damages are assessed at $500 per calendar day for delays beyond the completion date. Monthly progress payments are due by the 15th of each month with five percent retainage. A one-year warranty on workmanship is required following final acceptance. No bid security or performance bonds are required.