PreBid_Meeting_Sign_In_Sheet.pdf

This is a Pre-Bid Meeting Sign-In Sheet for the City of Cocoa, Florida related to the Cocoa Police Department HVAC Renovations project (ITB B2612COC_PD_HVAC_FINAL). The project involves the removal and replacement of three split-system DX air conditioning units at the Cocoa Police Department located at 1226 West King Street, Cocoa, FL 32922. The mandatory pre-bid conference was scheduled for August 13, 2026 at 10:00 a.m. EST at Cocoa City Hall. Bids were due September 4, 2026 at 3:00 p.m. EST. The scope of work includes removal and EPA-compliant disposal of existing units, furnishing and installation of three new Carrier air handling units and condensing units with specified refrigerant types, electrical work to current code, integration with the existing Ditech building automation system, ductwork modifications, and testing and balancing by a licensed contractor. Work must commence within 10 days of notice to proceed, achieve substantial completion within 240 calendar days, and reach final completion within 30 calendar days thereafter. A 12-month guarantee on all materials and work is required.

A 5% local preference applies to Brevard County contractors maintaining a physical business address in the county. Bidders must hold a minimum five-year record as a licensed Florida General Contractor with relevant HVAC experience. Performance and payment bonds equal to 100% of contract value are required, along with a 5% bid security bond at submittal. Liquidated damages of $956 to $2,712 per day apply for failure to meet completion dates. All work must comply with the 2023 Florida Building Code, Florida Mechanical Code, NFPA standards, ASHRAE standards, and SMACNA duct construction standards. Award goes to the lowest responsive and responsible bidder.