B2612COC_Bid_Opening_Sign_In_Sheet.pdf

This is a Bid Opening Sign-In Sheet for the City of Cocoa, Florida's HVAC Renovations project at the Cocoa Police Department, referenced under ITB B2612COC_PD_HVAC_FINAL. The project involves the removal and replacement of three split-system DX air conditioning units at the police department facility located at 1226 West King Street, Cocoa, Florida. The scope encompasses furnishing and installing three new Carrier air handling units and condensing units with R-454B or R-32 refrigerant, performing necessary electrical work and integration with the existing Ditech building automation system, ductwork modifications, refrigerant line sets, condensate drainage, and structural support modifications as required. A mandatory pre-bid conference was scheduled for August 13, 2026 at 10:00 a.m. EST at Cocoa City Hall, with bids due on September 4, 2026 at 3:00 p.m. EST. The sign-in sheet documents attendance at the bid opening event, capturing the names and affiliations of bidders and observers present for the public opening of submitted proposals.

The project applies a 5% local preference to Brevard County contractors maintaining a physical business address within the county. Bidders must hold a minimum five-year record as a licensed Florida General Contractor with relevant HVAC experience and must submit a 5% bid security bond with their proposals. Performance and payment bonds equal to 100% of contract value are required. The contractor must provide a 12-month guarantee on all materials and work, with substantial completion required within 240 calendar days and final completion 30 calendar days after delivery of an approved punch list, with work commencing within 10 days of notice to proceed. Liquidated damages ranging from $956 to $2,712 per day apply for failure to meet completion dates. All work must comply with the 2023 Florida Building Code, Florida Mechanical Code, NFPA standards, ASHRAE standards, and SMACNA duct construction standards. Award goes to the lowest responsive and responsible bidder.