Prebid-Agenda_25-0027-UT_Water,_Reclaimed_Water_&_Well_Repair_Improvements.pdf
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- Solicitation number
- 25-0027-UT
- Issued by
- Pinellas County, Clewiston City, Florida
About this file
This document is a Pre-Bid Conference Agenda for the City of Clearwater's Public Utilities Department, specifically for the "Water, Reclaimed Water and Well Repair & Improvements" project (Bid No. 25-0027-UT). The project involves point repair infrastructure work for water, reclaimed water, and wells, with a contract period of one year from the Notice to Proceed and three optional one-year renewals. The pre-bid conference is scheduled for September 3, 2025, via Zoom, with the bid opening set for September 24, 2025, at 2:00 p.m. EDST, and the contract award planned for November 10, 2025. Prospective bidders must be pre-qualified with the Engineering Department's Construction Division in the Water/Reclaimed Water Distribution Mains category, with a minimum qualification amount of $4,000,000.00.
Bidders are required to submit their proposals through OpenGov, including a completed bid tabulation sheet with a 10% contingency, a proposal bond, and necessary licenses from FDOT, the State of Florida, and Pinellas County. The project emphasizes accuracy in bid submissions, with careful review of quantities and costs. All questions and communications regarding the bid must be posted on the OpenGov platform, and the official cost estimate will remain confidential until the contract is executed or the project is no longer under active consideration, in accordance with Florida Statute 337.168(1).
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City of Clearwater | Public Utilities Department | 727-294-1387 | 1650 N. Arcturas Ave., Bldg. C, Clearwater, FL 33765 www.myclearwater.com
PRE-BID CONFERENCE AGENDA
Date/Time: Wednesday September 3, 2025, at 10:00 a.m.
Meeting Location: Zoom: https://zoom.us/meeting/register/F7EAm_p6RAKFmWq5Dk5hrA
Water, Reclaimed Water and Well Repair & Improvements
(25-0027-UT)
City of Clearwater Project Manager: Andrija Selak
Andrija.Selak@MyClearwater.com
(727) 543-0228
Consultant Company / Project Manager: CHA - Weston Haggen, PE whaggen@chasolutions.com
(813) 819-0562
City of Clearwater – Public Utilities Fred Hemerick Drinking Water Production & Lab Manager fred.hemerick@MyClearwater.com
Michael Vacca Water & Sewer Infrastructure Division Manager Mike.Vacca@myClearwater.com
Todd Kuhnel Public Utilities Assistant Manager Todd.Kuhnel@myClearwater.com
Andrew Blauvelt Public Utilities Assistant Manager Andrew.Blauvelt@myClearwater.com
Patricio Tovar Jr.
Public Utilities Assistant Manager Patricio.Tovar@MyClearwater.com
Michelle Mack Contracts & Procurement Specialist michelle.mack@myclearwater.com
(727) 444-8670
(727) 444-8851
(727) 444-8802
(727) 224-7062
(727) 444-7879
We thank you for your interest in the “Water, Reclaimed Water and Well Repair & Improvements” project.
1. Introduction of Attendees: City of Clearwater representatives in the meeting, please introduce yourselves.
2. Sign-In Sheets – This is a recommended meeting. Thank you for pre-registering to attend this Zoom meeting. Copies of the Pre-bid Conference Zoom registration will be posted on OpenGov.
3. OpenGov – The Invitation to Bid can be found on OpenGov. It is the responsibility of the prospective bidders to ensure that they have received all addenda and notices that have been posted in the invitation to bid.
4. Pre-Qualification – In order to be eligible to bid for this project, the Contractor/Bidder must be pre-qualified with the Engineering Department’s Construction Division in the Water/Reclaimed Water Distribution Mains category with a minimum amount of $4,000,000.00. It is the Contractor’s/Bidder’s responsibility to confirm pre- qualification eligibility prior to submitting a bid. Contractors may check their pre-qualification status by contacting Marina Tsongranis at 727-444-8212 or by email at marina.tsongranis@myclearwater.com. Pre- qualification applications and requests for information are due http://www.myclearwater.com/ https://zoom.us/meeting/register/F7EAm_p6RAKFmWq5Dk5hrA mailto:Andrija.Selak@MyClearwater.com mailto:whaggen@chasolutions.com mailto:michelle.mack@myclearwater.com mailto:marina.tsongranis@marina.tsongranis
City of Clearwater | Public Utilities Department | 727-294-1387 | 1650 N. Arcturas Ave., Bldg. C, Clearwater, FL 33765 www.myclearwater.com by September 10, 2025 by 5:00 p.m. EDST.
5. Licenses – The Contractor shall provide a copy of a current Contractor License/Registration with the FDOT or the State of Florida and Pinellas County (if applicable). These documents must be included in the bid proposal package.
6. Bid Proposal Forms - All quantities and costs must be filled in legibly and completely. Please re-check your figures for accuracy.
7. Bid Tabulation Sheet – Work is to be calculated by Day, Hour, Linear Feet, Ton, Lump Sum, Vertical
Feet, Square Yard, Cubic Yard, and Each, where applicable. An Excel version of the bid tabulation sheet has been provided on OpenGov. To ensure accuracy, please use the form provided to calculate your proposal total, including a subtotal plus 10% contingency. Once completed, submit your proposal on OpenGov. Please contact me if you have any questions.
8. Proposal Bond – must be completely filled out with the 10% bid bond amount.
9. Addendums Check OpenGov for all addenda and notices. These may be posted at any time during the bidding process. It is the responsibility of the prospective bidder to ensure that they have received all addendums.
10. Bid Opening is scheduled for Wednesday, September 24, 2025 at 2:00 p.m. EDST via Zoom and in-person. The meeting details and in-person location are available on OpenGov.
11. Contract Award is scheduled for Monday, November 10, 2025.
12. Scope of Work – The contract is for the point repair project to help maintain and improve the City's Water, Reclaimed Water and Well's infrastructure. A more detailed description of the scope of work can be found on OpenGov.
13. Contract Period: One year from Notice to Proceed with three (3) one-year options to renew.
14. Per Florida Statute 337.168(1): A document or electronic file revealing the official cost estimate of the department of a project is confidential and exempt from the provisions of s. 119.07(1) until the contract for the project has been executed or until the project is no longer under active consideration.
This information will be withheld until after the Award of Bid.
15. Questions: Any questions during this Pre-Bid Conference will be recorded and uploaded to
OpenGov. Responses will also be uploaded to OpenGov. Questions will not be addressed or answered during this Pre-Bid Conference. Any and all questions related to this project are to be posted on OpenGov. Responses will also be posted on OpenGov. Please note questions will not be answered outside of the OpenGov platform.
http://www.myclearwater.com/ http://www.flsenate.gov/Laws/Statutes/2015/119.07
| 5. Licenses – The Contractor shall provide a copy of a current Contractor License/Registration with the FDOT or the State of Florida and Pinellas County (if applicable). These documents must be included in the bid proposal package. |
| 13. Contract Period: One year from Notice to Proceed with three (3) one-year options to renew. |
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